15B41520Q00000008 Pre-Bid Site Visit Meeting.pdf

PRE-BID CONFERENCE MEETING MINUTES

15B41520Q00000008 – REPLACE E-UNIT INMATE HOUSING ROOF

FCI WASECA- PROJECT 4C6K

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DATE: 10:00 am, Thursday, November 7, 2019 Place: Facilities Conference Room, FCI Waseca

CONTRACTING OFFICER (Mr. Essler):

I. INTRODUCTIONS:

Attendee’s:

Jeremy Essler, Supervisory Contract Specialist, FCI Waseca Stephanie Borchert, Contract Specialist, FCI Waseca Jeff Wagner, Budget Analyst, FCI Waseca Timothy Harrison, General Foreman/COR, FCI Waseca Dustin Steffen, Engineering Technician, FCI Waseca Jason Raddatz, Maintenance Foreman, FCI Waseca Mark Rosio, Deerbrook Exteriors Anthony Hulman, Deerbrook Exteriors

II. PURPOSE OF MEETING:

Purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation and conduct a site visit.

III. MINUTES:

Advised minutes will be recorded and distributed via beta.sam.gov.

IV. SITE VISIT INFORMATION:

Site visit includes visits to E-unit and roof.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Note the instructions on the cover letter in the Solicitation and all bids sent by email shall be addressed to:

FEDERAL BUREAU OF PRISONS

FCI WASECA

JEREMY ESSLER, SUPERVISORY CONTRACT SPECIALIST

jessler@bop.gov

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VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is December 3, 2019 by 2:00 P.M. CST. To the above mentioned email address.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

• STANDARD FORM 1442 Pages 1 & 2: Please include DUNS number, Tax ID#, CAGE code, and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14.

Ensure the address typed in block 14 matches the address in your SAM registration.

• COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and

Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

• FAR PROVISIOIN 52.215-20 Alt IV: Submit a cost breakdown of your quote. Example on fbo.gov is provided.

• FAR PROVISION 52.204-8 (PAGE 30-33): Pursuant to the section (b) (1) of this provision, provision 52.204-7 is included in this solicitation. Bidders should not mark either of the two options under section (b) (2). Leave these options unmarked.

• FAR PROVISION 52.204-8 (PAGE 33): Complete the fill-in under (c) Representation

• BUSINESS MANAGEMENT QUESTIONNAIRE (PAGE 34): Complete fully and return with solicitation.

• BID GUARANTEE: A bid bond must be submitted with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website. Original bid bond with ink signatures will be required from the awardee.

• REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North American Industry Classification Standard code (NAICS) 238160 which is applicable to this acquisition.

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2. Other general items to be addressed:

• MAGNITUDE: The magnitude of the project is between $100,000 and $250,000

• WORK HOURS: Work hours within the secure perimeter shall be between 7:30 am and 3:00 pm

Monday through Friday excluding weekends and federal holidays. Allow approximately 1 hour for in and out security checks and mobilization between security checkpoint and worksite.

• COR: The contracting Officer’s Representative (COR) is Timothy Harrison, General Foreman, FCI Waseca.

• PERIOD OF PERFORMANCE: The completion period is 130 calendar days after issuance of notice to proceed. Notice to Proceed will be issued after award, however, due to the nature of the work required and other on-going projects, it is anticipated the contractor will not be able to mobilize on-site until May 2020. The Performance Period allows for the May mobilization.

• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

• PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and Contract Monitor as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

• PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

• PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

• QUESTIONS: All questions will be posed to Mr. Essler no later than Friday, November 15, 2019 no later than 4:00 pm CST.

• ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

• STORAGE OF MATERIALS: Storage of materials will be coordinated with the Contract Monitor.

• CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

• INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

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