9 - Amendment 00001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00001

Bobby Addison

Amendment 00001 is issued to incorporate the attached site visit meeting minutes into 15B30820B00000001.

[End of Amendment 00001]

Federal Bureau of Prisons Southeast Regional Office 3800 Camp Creek Parkway, SW, Building 2000 Atlanta, GA 30331

Federal Bureau of Prisons Federal Correctional Institution 2651 FCI Road Marianna, Florida 32446

0143-20

15B30820B00000001

3C8C

1 10

07/22/2020

07/06/2020

Solicitation Number 15B30820B000000001 FCI Marianna, Install Lightning Protection

United States Department of Justice Federal Bureau of Prisons

Pre-Bid Site Visit Meeting Minutes

Pre-Bid Site Visit Date: Tuesday, July 21, 2020

Pre-Bid Site Visit conducted and minutes issued by:

Richard Hammond, Contract Specialist FCI Marianna

A pre-bid meeting and site visit for 15B30820B00000001 was held on Tuesday, July 21, 2020.

The meeting was called to order by Richard Hammond, Contract Specialist, at approximately 9:10 AM (Local Time). The following individuals participated in the meeting and site visit:

Name Organization Represented

Richard Hammond, Contract Specialist Federal Bureau of Prisons, FCI Marianna Zachary Sewell, PPS Federal Bureau of Prisons, FCI Marianna Thomas Flowers, COR Federal Bureau of Prisons, FCI Marianna Newton Brock, Engineering Technician Federal Bureau of Prisons, FCI Marianna Wesley Coleson, HVAC Foreman Federal Bureau of Prisons, FCI Marianna John Ham, Safety Administrator Trainee Federal Bureau of Prisons, FCI Marianna Barry Dunlap SoCo Contracting Company Adam Smith BASE Lightning Baylen Smith BASE Lightning

Jim Kosko Peachtree Mechanical

Eric Birster Bonded Lightning Protection

Mr. Hammond thanked everyone for participating in today’s pre-bid site visit and advised that meeting minutes would be prepared and posted on the beta.sam.gov website.

Mr. Hammond then identified the project as 15B30820B00000001, Install Lightning Protection at the Federal Correctional Institution located in Marianna, Florida. The North American Industrial Classification (NAICS) code for this project is 238290, with a small business size standard of $16.5 million. This is a 100% small business set-aside. For more information with regard to determining your firm’s eligibility to compete as a small business you can visit the Small Business Administration’s website at www.sba.gov.

He informed the contractors that this site visit is being held to familiarize the bidders with the Bureau of Prisons policies and procedures to be observed during the performance of the work;

establish preliminary schedules, lines of communication and operational procedures; develop mutual understanding concerning administration of the contract; and introduce personnel associated with this project, their authority, functions, and responsibilities. Mr. Hammond presented the agenda as the following:

Segment 1 Solicitation/Project Review Segment 2 Site Visit Segment 3 Closeout

Mr. Hammond stated that “Nothing said at this conference shall be interpreted as modifying the provisions or requirements of the solicitation, and that any revisions or changes to the solicitation will be issued as formal amendment by the Contracting Officer.”

Mr. Hammond also noted that written questions must be submitted to Bobby Addison at baddison@bop.gov. The deadline for receipt of written questions is Friday, July 24, 2020 at 1:00

PM local Eastern time. Only questions received prior to the deadline will be answered.

Questions and Answers will be posted to the beta.sam.gov website.

Segment 1 - Solicitation Review Identity and Authority of Official Representatives:

Contracting Officer – Mr. Bobby Addison. Mr. Addison is the singular point of contact for ALL pre-bid inquiries. ALL pre-bid inquiries must be submitted in writing to Bobby Addison at baddison@bop.gov. As a matter of record, the Contracting Officer has the authority to enter into, administer, and/or terminate contractual actions on behalf of the United States.

Contract Administration Office – Following award, contract administration will be handled by the FCI Marianna contracting office. Mr. Richard Hammond is the Contract Specialist at FCI Marianna and also a warranted Contracting Officer.

COR – Contracting Officer’s Representative – Mr. Thomas Flowers. The COR is the technical representative for the Federal Bureau of Prisons who has overall responsibility (except for contractual matters) for the administration of operational activities at the project site.

Mr. Hammond began discussion of the solicitation documents with the following review:

Instructions to Offerors - Mr. Hammond called attention to the Notice to Bidders section of the cover letter and reviewed the documents that are required to be submitted by the contractors for consideration of their bid. Mr. Hammond instructed the contractors that ALL 31 pages of the solicitation must be submitted with the original bid package even if the contractor is not filling out information on a particular page. Your original hard copy version must be received no later than the time and date established for receipt of bids. THE DUE DATE FOR RECEIPT OF BIDS IS AUGUST 11, 2020, BY 2:00 PM LOCAL EASTERN TIME. This due date is strictly enforced. Late bids will be rejected. Bids must be delivered to the Southeast Regional Office located at 3800 Camp Creek Parkway, SW, Building 2000, Atlanta, Georgia 30331 no later than the deadline for receipt of bids. A public bid opening will be held in the front lobby of the Southeast Regional Office.

Mr. Hammond noted that each bidder shall pay particular attention and complete the following forms, clauses, and statements with his/her bid. Failure to do so may cause your offer to be considered as non-responsive. Do NOT include any extraneous information/documentation outside of the solicitation requirements. Important documents that need to be completed by the contractor were reviewed as follows:

A. SF-1442, Solicitation, Offer, and Award Pages 1, 2

Include your DUNS, TIN, CAGE code, and Email address in block 10 (Page 1) of the SF-1442. Complete blocks 14 through 20C (Page 2). Ensure the address in block 14 exactly matches the address contained in your SAM registration. For block 17, enter at least 60 days.

B. Schedule of Services/Supplies Page 4

Complete the blocks entitled “unit price” and “amount” for the base bid. The two numbers will be the amount of the base bid for this project and should be the same as this is being bid as a “job.”

C. Representations, Certifications and Other Statements of Offerors

1. Pages 27-28: FAR provision 52.204-8, Annual Representations and Certifications

Pursuant to paragraph (b)(1) of this provision, FAR provision 52.204-7 System for Award Management is included in this solicitation. Therefore, offerors should NOT mark either selection at (b)(2)(i) or (b)(2)(ii) since paragraph (d) of the provision automatically applies.

2. Page 29: FAR provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Complete paragraph (c) by selecting either “will” or “will not.”

3. Page 29-30: FAR provision 52.209-13, Violation of Arms Control Treaties or Agreements - Certification

Complete paragraph (b) by selecting block 1 or 2.

4. Page 30-31: FAR provision 52.229-11, Tax on Certain Foreign Procurements – Notice and Representation

Complete paragraph (d)(1) by selecting either “is” or “is not.”

5. Page 31: Provision FAO-0020, List of References and Bank Information

Do NOT submit any information with bid. If necessary, the Contracting Officer will request at a later date.

D. Amendments

Each Amendment issued must be acknowledged.

E. SF-24, Bid Bond Attachment 4

A bid guarantee is required and shall be 20% of the total bid price or $3 million, whichever is less.

E. Bid Offer Notice

In an effort to ensure bids are not accidently opened in the mail room, each bidder is requested to submit the following in accordance with the instructions printed on the form:

Notice to Bidder/Offeror (Mailing Label) - See Below:

- This label may be used on any envelope for identification purposes.

- Print or type your name and address in the Upper Left Corner of the envelope containing your offer/bid.

- Complete the information below and cut & paste it or transfer it to the Lower Left Corner of the envelope containing your offer/bid.

BID OFFER

SOLICITATION NUMBER:

DATE FOR RECEIPT OF OFFERS/BIDS

TIME FOR RECEIPT OF OFFERS/BIDS

________________________ AM_______ PM_________

OFFICE DESIGNATED TO RECEIVE OFFERS/BIDS

Next, Mr. Hammond reviewed the Solicitation Document – The solicitation documents contains all of the rules/regulations, terms and conditions that will largely define the relationship between the winning bidder and the Bureau of Prisons as it relates to the project. It is assembled in 7 sections to facilitate an easy review. Mr. Hammond highlighted the following areas of interest:

Section 3, Special Contract Requirements

Bonds - Mr. Hammond indicated that a bid guarantee is required. The bid guarantee must be 20% of the bid price or $3,000,000, whichever is less. The bid bond penalty may be expressed as a percentage of the bid price or may be expressed in dollars and cents. The winning contractor will also be required to submit payment and performance bonds, each for the total contract award amount. The payment and performance bonds are due within 10 calendar days after award. See page 5 of the solicitation.

Magnitude of Project - Mr. Hammond noted the magnitude of the project as between $250,000 and $500,000. This range is one of 8 available ranges from FAR 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range. See page 5 of the solicitation.

Insurance – The listing of the types of insurance and insured amounts are list on page 5 of the solicitation. In accordance with FAR 52.228-5, Insurance – Work on a Government Installation, insurance coverage, with the proper coverage amounts, must be maintained by the prime contractor and any subcontractors during the entire performance period of the contract. Proof of insurance is due before commencing work on the project.

Section 4, Contract Clauses

Contract Clauses - Mr. Hammond discussed the contract clauses, explaining that those listed on pages 10-13 are incorporated by reference. Mr. Hammond explained that clauses incorporated by reference have the same force and effect as if they were given in full text. It is important for contractors to familiarize themselves with the requirements of each clause as they will define the relationship between the contractor and Bureau of Prisons for this project. Mr. Hammond next identified the contract clauses that are included in full text, found on pages 13-21 of the solicitation.

Commencement, Prosecution and Completion of Work –The performance period is 75 calendar days from Notice to Proceed. Mr. Hammond emphasized the period of performance includes the amount of time it takes the contractor to submit security clearance paperwork and to gain approval for working at the site. See page 14 of the solicitation.

Liquidated Damages – This contract does include a liquidated damages clause which is detailed on page 14. If the contractor fails to complete the work with the time frame specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $604.52 for each calendar day of delay until the work is completed or accepted.

Section 5, Attachments

Davis Bacon Act - All workers must be paid in accordance with the wages contained in the wage decision #FL20200017 (Attachment 3). The wage decision details the minimum wages the contractor will be required to pay for the type of work being performed. Mr. Hammond reviewed oversight of the Davis-Bacon Act and encouraged the contractors to review the wage determination in the bid documents and raise any questions/complaints they have during the advertising period. Often, out-of-date rates, errors, and wrong assumptions regarding the application of Davis-Bacon wage determinations can be corrected prior to bid opening.

Furthermore, Mr. Hammond indicated that “on the spot” wage surveys would be conducted during the performance period to ensure the protection of the individuals working under the terms of the contract.

Section 6, Solicitation Provisions

Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction – To comply with Executive Order 11246, contractors must demonstrate a good faith effort to meet their affirmative action goals for the employment of minorities and women in the construction industry. For this project, Mr. Hammond identified the minority participation goal as 29.5% and the female participation goal as 6.9%.

COVID-19 Procedures: CDC and DOJ procedures and guidelines will be followed during the performance period of this project.

Security Clearance Requirements -- Upon notification of contract award, contact Mr. Flowers, Contracting Officer’s Representative immediately to start the clearance process. In order for your employees to work on the job site they have to complete all security clearance paperwork in accordance with HSPD-12. Mr. Hammond advised that the successful contractor should have one point of contact for security clearance applications. That point of contact should serve as the quality control monitor to ensure that only properly completed paperwork is submitted in an effort to reduce the administrative burden on both parties.

The Warden makes the final determination on all individuals allowed to work on institutional grounds. If an employee is denied, no specific reason will be given for the denial. Denial does not mean the individual has a criminal history. A security clearance denial could result from a multitude of issues (i.e., Relative in institution).

Access to the site- The project site will be opened to the contractors 5 days per week, Monday through Friday, excluding Federal Holidays.

Working Hours- Work hours are available from 6:00 am to 6:00 pm, Monday through Friday, except Federal Holidays. In order to accommodate for the daily security clearance process, the contractor should allow a total of 1 hour a day for inventorying tools at the beginning and end of each work day. Work hours and work days may be altered only with a 48 hour advance approval of the Contracting Officer Representative. During an emergency situation, no work will be allowed. When leaving the site, all tools must be inventoried. Also, contract workers shall plan bring their lunch to the job site and remove consumable debris daily.

Inclement Weather and Institution Emergencies- No time extensions will be granted to the contractor unless the weather is unusually severe for the period of time in question. It is incumbent upon the contractor to demonstrate that any weather issue(s) are unusually severe for Marianna, Florida for the particular period of time in question and that the weather condition(s) actually delayed the project. During an Institution “lock–down,” contractor entry will be at the Warden’s discretion and determined on a case by case basis.

Construction Material Storage – There is sufficient space for the construction material storage on institutional grounds. The successful contractor will be familiarized with the storage site at the pre-construction conference. The contractor is responsible for receiving their own products/supplies/equipment, site security and proper storage of all construction materials and equipment.

Tool Control – A locked tool box (job box) containing class B tools will be allowed on the jobsite.

Tools will need to be inventoried at the beginning and end of each work day and whenever contractors leave the site. An accurate master inventory sheet will be kept inside the job box at all times. If a tool is broken on the jobsite, report it to the Escort Officer and remove all pieces from the jobsite at the end of the work day. Make sure the tool is taken off the master inventory kept in the job box. If a tool is lost on the jobsite, report it to the Escort Officer immediately. Two locks will be placed on the tool box at the end of the work day, one owned by the contractor and one owned by the Bureau of Prisons.

Institution Code of Conduct - The contractor shall inform his employees that all tobacco products, intoxicating beverages, drugs, weapons, and cameras are strictly prohibited on institution grounds. Introduction of contraband shall be subject to the penalties prescribed by Title 18 U.S.C.-1791. Also, no fraternizing with inmates will be permitted. If you happen to know one personally, report it immediately to the Escort Officer. Finally, no green uniforms, khakis, BDU’s or shorts may be worn by the contractors.

Outline for Escorting Prospective Contractor's through site –The contractor will be under supervision at all times during the completion of the work. Two (2) escorts have been dedicated for this project. The contractor will submit to the COR a list of employees and types of equipment the contractor will be utilizing on a daily basis.

Segment 2 - Site Visit Next, Mr. Hammond directed the contractors outside to tour the project site.

The site visit was conducted and contractors were allowed to tour the institutional areas associated with the project. The contractors were processed through the front entrance and were giving access to all the buildings at FCI Marianna excluding Shawnee Unit and the Camp Housing Units.

This segment lasted approximately 3 hours and 15 minutes.

Segment 3 - Closeout Mr. Hammond indicated that nothing said during this meeting constitutes a change to the solicitation. If there is a change, it will be issued as a formal amendment posted to beta.sam.gov website. Interested contractors must monitor the site for updates and acknowledge each amendment issued. Mr. Hammond indicated that the minutes would be posted to beta.sam.gov.

Mr. Hammond reminded everyone that the deadline for receipt of written questions is Friday, July 24, 2020 at 1:00 PM local Eastern time. Mr. Hammond adjourned the meeting at approximately 1:00 PM (Local Time).

These minutes were recorded and submitted by Richard Hammond, Contract Specialist. Any questions regarding the content of these minutes shall be submitted to the Contracting Officer within two calendar days. Otherwise, these minutes will stand as written.

Richard Hammond, Contract Specialist Date

07/21/2020

Name

Solicitation Number 15B30820B00000001 FCI Marianna, Install Lightning Protection

United States Department of Justice Federal Bureau of Prisons

Pre-Bid Conference and Site Visit

· July 21, 2020 @ 9:00 am

Organization