1- Instructions to Bidders.pdf

SOLICITATION NO. 15B30820B00000001

INSTALL LIGHTNING PROTECTION

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FEDERAL CORRECTIONAL INSTITUTION MARIANNA

ISSUE DATE: July 6, 2020

BID DUE DATE: August 11, 2020 by 2:00 P.M. EASTERN

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

SOUTHEAST REGIONAL OFFICE

3800 CAMP CREEK PARKWAY, SW

BUILDING 2000

ATLANTA, GEORGIA 30331

ATTN: BOBBY ADDISON

INSTRUCTIONS TO BIDDERS

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BID

15B30820B00000001

TITLE: FCI MARIANNA

INSTALL LIGHTNING PROTECTION

IMPORTANT DATES

ISSUE DATE: July 6, 2020

DEADLINE TO SUBMIT SECURITY CLEARANCE July 16, 2020 PAPERWORK TO ATTEND SITE VISIT: 1:00 PM (Central)

SITE VISIT: July 21, 2020 9:00 AM (Central)

DEADLINE FOR WRITTEN QUESTIONS July 24, 2020 FOLLOWING SITE VISIT: 1:00 PM (Eastern)

DEADLINE FOR RECEIPT OF BIDS: August 11, 2020 2:00 PM (Eastern)

*****PLEASE NOTE THAT MARIANNA, FLORIDA IS IN THE CENTRAL TIME ZONE*****

All bids should be mailed or hand delivered to the following address:

Federal Bureau of Prisons Field Acquisition Office - SER

3800 Camp Creek Parkway, SW (Building 2000) Atlanta, Georgia 30331

Attn: Bobby Addison, Contracting Officer

Note: HANDCARRIED BIDS shall be hand delivered to the Contracting Officer at the address shown above in the FRONT ENTRANCE BUILDING no later than the date specified as the deadline for receipt of bids.

These instructions are provided as a guide for use in preparing a bid in response to this solicitation. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award. Do not include any extraneous information/documentation outside of the solicitation requirements. If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help.

The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

DOCUMENT REQUIREMENTS:

Solicitation Document - Each bidder SHALL return ALL 31 pages of the solicitation with his/her bid.

Each bidder shall pay particular attention and complete the following forms, clauses, and statements with his/her bid. Failure to do so may cause your offer to be considered as non-responsive.

NOTE: BIDS WILL BE SCANNED AFTER BID OPENING. DO NOT STAPLE, BIND,

OR SUBMIT IN A THREE RING BINDER. USE CLIPS IF NECESSARY TO KEEP

ORGANIZED.

A. SF-1442, Solicitation, Offer, and Award Pages 1, 2

Include your Unique Entity Identifier (formerly DUNS), TIN, Cage Code, and Email in block 10 (Page 1) of the SF-1442. Complete blocks 14 thru 20C (Page 2). Ensure the address in block 14 exactly matches the address contained in your SAM registration.

For block 17, enter at least 60 days, as well, your total price.

Blocks 21 thru 31c are to be completed only by the Government!

B. Schedule of Services/Supplies Page 4

Complete the blocks entitled “unit price” and “amount.”

C. Representations, Certifications and Other Statements of Offerors Page 27-31

1. Page 27-28 FAR provision 52.204-8, Annual Representations and Certifications.

Pursuant to paragraph (b)(1) of this provision, FAR provision 52.204-7 System for Award Management is included in this solicitation. Therefore, offerors should NOT mark either selection at (b)(2)(i) or (b)(2)(ii) since paragraph (d) of the provision automatically applies.

2. Page 29 FAR provision 52.204-24, Representation

Regarding Certain Telecommunications and Video Surveillance Services or Equipment

a. Complete paragraph (c) by selecting either “will” or “will not.”

3. Pages 29-30 FAR 52.209-13, Violation of Arms Control Treaties or Agreements-Certification

a. Complete paragraph (b) by selecting either (1) or

(2).

4. Pages 30-31 FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020)

a. Complete (d) (1) by selecting either “is” or “is not.”

b. If “is” is selected in (d) (1), complete (d) (2).

5. Page 31, FAO provision FAO-0020, List of References and Bank Information.

DO NOT SEND ANY ADDITIONAL INFORMATION WITH YOUR BID

SUBMISSION. IF NECESSARY, THE CONTRACTING OFFICER

WILL CONTACT YOUR FIRM FOR ADDITIONAL INFORMATION.

D. SF-24, Bid Bond Attachment 4

PRE-BID CONFERENCE:

***IMPORTANT *** IMPORTANT *** IMPORTANT*** IMPORTANT***

A Pre-Bid Conference and Site Visit is scheduled at 9:00 AM (Local Central Time) on Tuesday, July 21, 2020, at the Federal Correctional Institution located at 2651 FCI Road, Marianna, Florida 32446.

All prospective bidders who plan to attend this conference are required to complete the following forms:

Attachment 5 - Authorization for Release of Information (NCIC) Attachment 6 – Contractor Pre-employment Questionnaire

***NCIC forms should be completely filled out, including middle name (not just middle initial). All required information MUST be completed and the form MUST be signed (electronic signatures are acceptable).***

Complete the forms and email them to (please CC all three individuals and indicate the date and project site visit you wish to attend):

Mr. Todd Large at (850) 526-2313 ext. 7095; tlarge@bop.gov Mr. Thomas Flowers at (850) 526-2313 ext. 2057; tflowers@bop.gov Ms. Sheila Porter at (850) 526-2313 ext. 7096; sdporter@bop.gov

All forms shall be filled out legibly in dark ink or typewritten and be submitted before 1:00 PM (Central) on Thursday, July 16, 2020.

This will allow the Bureau of Prisons time to conduct a limited background security clearance (NCIC) for ALL persons who will be attending this conference/site visit. Include a phone number and you will be contacted to confirm clearance status. Persons who are not deemed suitable to enter the institution will be contacted by phone as soon as practicable. No person will be allowed in the institution until a NCIC check is completed and approved.

This is the only pre-bid conference/site visit scheduled. Requests for other site visits will not be granted. Attendance at this Pre-Bid conference and Site Visit is NOT MANDATORY.

All prospective bidders cleared to attend this conference should meet at the front lobby at 8:45 AM on July 21, 2020.

***Attendees will be required to wear a mask covering their mouth and nose (surgical mask at a minimum), and will need to be cleared by medical staff for COVID-19 at the front gate***

A review of the solicitation document will occur at the site visit.

All prospective bidders are encouraged to bring a copy of the solicitation document to the meeting for reference.

PRE-BID QUESTIONS:

In order to provide sufficient response time prior to the bid due date/time, the Government is establishing Friday, July 24, 1:00 PM (EASTERN) as the deadline for questions concerning the procurement.

Any questions relating to the procurement after the closing of the pre-bid conference/site visit shall be sent in Microsoft WORD FORMAT to Bobby Addison, Contracting Officer, via email at baddison@bop.gov no later than the deadline.

All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

BID LABEL:

Each bidder is requested to submit the following form in accordance with the instructions printed on the form (See below):

A. Notice to Bidder/Offeror (Mailing Label) - See Below:

- This label may be used on any envelope for identification purposes.

- Print or type your name and address in the Upper Left Corner of the envelope containing your offer/bid.

- Complete the information below and cut & paste it or transfer it to the Lower Left Corner of the envelope containing your offer/bid.

OFFICIAL BID

SOLICITATION NUMBER:

DATE FOR RECEIPT OF OFFERS/BIDS

TIME FOR RECEIPT OF OFFERS/BIDS

________________________ AM_______ PM_________

OFFICE DESIGNATED TO RECEIVE OFFERS/BIDS