15-FY26-RFP-004 Solicitation FINAL.pdf

REQUEST FOR PROPOSAL

FY26 – RFP – 004

for

FACILITY SECURITY EQUIPMENT UPGRADES

for

CONNECT TRANSIT

Services Requested: FACILITY SECURITY EQUIPMENT UPGRADES

Contract Type: Firm Fixed Price

Number of Contracts: One

Contract Term: 5 Years

Funding Source: Funding Source

Date Issued: November 10, 2025

Pre-Submission Meeting: December 2, 2025, 10:00 am CST

Deadline for Questions Regarding this RFP: December 16, 2025, 12:00 pm CST

Answers to Questions Posted as Addendum: December 19, 2025

Proposals Due: January 26, 2026, 12:00 pm CST

Evaluation of Proposals and Proposer Interviews: January 27 – February 19, 2026

Tentative Contract Award: February 25, 2026

FY26 – RFP – 004 : Facility Security Equipment Upgrades

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TABLE OF CONTENTS

TABLE OF CONTENTS

DEFINITION OF WORDS AND TERMS

SECTION 1 - INSTRUCTIONS TO RESPONDENTS

1.1 Introduction

1.2 Purpose

1.3 Proposal Submission

1.4 Postponement or Cancellation of Request for Proposals

1.5 Proposal Signatures

1.6 Addenda

1.7 Procurement Schedule

1.8 Inquiries/Questions/Changes to the RFP

1.9 Pre-Submission Meeting

1.10 Interviews & Presentations

1.11 Interpretation of RFP and Contract Documents

1.12 Approved Equal

1.13 Examination of RFP and Contract Documents

1.14 Cost of Proposals

1.15 Samples

1.16 Modification or Withdrawal of Submission Prior to Submittal Date and Late Submittal

1.17 Errors and Administrative Corrections

1.18 Compliance with RFP Terms and Attachments

1.19 Proposal Requirements / Mandatory Required Documentation

1.20 Collusion

1.21 Pricing, Taxes, and Effective Date

1.22 Rejection of Proposals

1.23 Exclusionary or Discriminatory Specifics

1.24 Protest Procedures

1.25 Proposal Alternatives

1.26 Disadvantaged Business Enterprise Goal

SECTION 2 - SCOPE OF WORK

2.1 Project Overview

2.2 Performance and Coverage Requirements

2.3 Equipment and Integration

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2.4 Existing Equipment

2.5 System Commissioning

2.6 Training

2.7 Submittals and Documentation

2.8 Warranty and Support

2.9 Certifications and Compliance

2.10 Project Schedule

2.11 Value Engineering and Alternative Proposals

2.12 Recommendations

2.13 Installation Standards and Workmanship

2.14 Permits and Local Requirements

2.15 Demolition and Disposal

SECTION 3 - SUBMISSION EVALUATION

3.1 General

3.2 Eligibility for Award

3.3 Evaluation of Submissions

3.4 Proposal Evaluation Criteria

3.5 Single Proposal Response

3.6 Public Disclosure of Proposals

SECTION 4 - STANDARD CONTRACTUAL TERMS & CONDITIONS

4.1 Standard Contractual Terms and Conditions

SECTION 5 - SPECIFIC CONTRACTUAL TERMS & CONDITIONS

5.1 Contract

5.2 Contract, Contract Documents, and Precedence

5.3 Contract Term

5.4 Contract Extension

5.5 Contract Award

5.6 Execution of Contract and Notice to Proceed

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DEFINITION OF WORDS AND TERMS

Words and terms shall be given their ordinary and usual meanings. Where used in the Contract documents, the following words and terms shall have the meanings indicated. The meanings shall be applicable to the singular, plural, masculine, feminine and neuter of the words and terms.

Acceptance or Accepted: Written documentation of Connect Transit’s determination that the Contractor’s Work has been completed in accordance with the Contract.

Addendum/Addenda: Written additions, deletions, clarification, interpretations, modifications, or corrections to the solicitation documents issued by Connect during the Solicitation period and prior to contract award.

Administrative Change: Documentation provided by Connect Transit to Contractor, which reflects internal CONNECT TRANSIT procedures not affecting the Contract terms or Specifications.

Bidder/Proposer or Offeror: Individual, association, partnership, firm, company, corporation or a combination thereof, including joint ventures, submitting a Bid/Bid to perform the Work.

Buyer: Individual designated by Connect Transit to conduct the Contract solicitation process, draft and negotiate contracts, resolves contractual issues, and supports the Treasurer during Contract performance.

Change Documentation: A written document agreed upon by Connect Transit, which if it creates a material change to the Contract term or Scope of Work shall be executed as a Contract Amendment.

Change Order: Written order issued by Connect Transit, with or without notice to sureties, making changes in the Work within the Scope of this Contract.

Contract Amendment: A written change to the Contract modifying, deleting or adding to the terms or scope of work, signed by both parties, with or without notice to the sureties.

Contract or Contract Documents: The writings and drawings embodying the legally binding obligations between Connect Transit and the Contractor for completion of the Work.

Contract Period: The period of time during which the Contractor shall perform the Services or Work under the Contract.

Contract Price: Amount payable to the Contractor under the terms and conditions of the Contract for the satisfactory performance of the Services or Work under the Contract.

Contractor: The individual, association, partnership, firm, company, corporation, or combination thereof, including joint ventures, contracting with Connect Transit for the performance of Services or Work under the Contract.

Cost Analysis: The review, evaluation and verification of cost data and the evaluation of the specific elements of costs and profit. Cost analysis is the application of judgment utilizing criteria to project from the data to the estimated costs in order to form an opinion on the degree to which proposed costs represent what the Contract should cost, assuming reasonable economy and efficiency.

Day: Calendar Day.

DBE: Disadvantaged Business Enterprise.

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Documentation: Technical publications relating to the use of the Work to be provided by Contractor under this Contract, such as reference, user, installation, systems administration and technical guides, delivered by the Contractor to Connect.

DOT: Department of Transportation.

Final Acceptance: The point when Connect Transit acknowledges that the Contractor has performed the entire Work in accordance with the Contract.

FTA: Federal Transit Administration.

Person: Includes individuals, associations, firms, companies, corporations, partnerships, and joint ventures.

Price Analysis: The process of examining and evaluating a price without evaluating its separate cost elements and proposed profit.

Procurement Department: The individual designated by Connect Transit to administer the Contract and be the Contractor’s primary point of contact. The Procurement Department will approve orders, receipts, invoices and document the Contractor’s performance.

Project Manager: The individual designated by Connect Transit to manage the project on a daily basis and who may represent Connect Transit for Contract administration. This Contract may be part of a larger Connect Transit project.

Provide: Furnish without additional charge.

Reference Documents: Reports, specifications, and/or drawings that is available to Bidders for information and reference in preparing Bids but not as part of this Contract.

RFP or Solicitation: Request for Proposal. Also known as the solicitation document.

Scope of Work or Statement of Work (SOW): A section of the Invitation for Bids consisting of written descriptions of Services to be performed, or the goods to be provided, or the technical requirements to be fulfilled under this Contract.

Services: The furnishing of labor, time or effort by a Contractor, but not involving the delivery of any specific manufactured goods.

Shall or Will: Whenever used to stipulate anything, Shall or Will means mandatory by either the Contractor or Connect Transit, as applicable, and means that the Contractor or Connect Transit, as applicable, has thereby entered into a covenant with the other party to do or perform the same.

Specifications or Technical Specifications: A Section of the Invitation for Bids consisting of written descriptions of Services to be performed, or the goods to be provided, or the technical requirements to be fulfilled under this Contract.

Subcontractor: The individual, association, partnership, firm, company, corporation, or joint venture entering into an agreement with the Contractor to perform any portion of the Work covered by this Contract.

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Submittals: Information that is submitted to the Procurement Department in accordance with the Scope of Work/Specifications.

Work: Everything to be provided and done for the fulfillment of the Contract and shall include all goods and services specified under this Contract, including Contract Amendments and settlements.

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SECTION 1 - INSTRUCTIONS TO RESPONDENTS

1.1 Introduction

Connect Transit is the primary public transportation provider for the Bloomington-Normal, Illinois area. Connect Transit has provided safe, reliable, and affordable public transportation to the area since 1972. Currently, Connect Transit operates sixteen fixed routes that provide transit services within the city limits of Bloomington and Normal, including a campus shuttle and evening bus service called the Redbird Express, provided with cooperation with Illinois State University. Connect Transit also operates Connect Mobility, a special curb-to-curb service for those who are eligible under the Americans with Disabilities Act (ADA) and cannot use the fixed route buses. The recently launched Connect FLEX service provides corner-to-corner on-demand same-day service in a designated zone southwest Bloomington with hopes of expansion to more zones soon. Connect Transit staffs 160 employees and is governed by a 7-member Board of Trustees appointed by the City Councils of Bloomington and Normal. The transit service area encompasses approximately 45 square miles with a population of over 130,000 residents.

1.2 Purpose

The purpose of this Request for Proposals (RFP) is to solicit proposals from qualified, responsive, and responsible vendors for labor, materials, equipment, tools, supervision, and incidentals required to design, furnish, install, configure, and commission a complete security camera, access control, networking, and gate automation system for the two Connect Transit facilities.

1.3 Proposal Submission

The proposer shall submit proposals through Connect Transit’s online e-Procurement Portal which is located at https://connect-transit.bonfirehub.com. In certain cases, Connect Transit may request that Proposers submit paper copies of proposals. Projects which require physical materials to be submitted will have this requirement noted in the project description; if no such notification has been made, a physical submittal is not required and will not be accepted. For projects that do require a physical submittal, the process is detailed below.

For projects where a physical copy is required: The original and required copies, complete with all signed affidavits and certifications, will be bound together. Oversize pages used for drawings or similar purposes are allowed. The package containing the proposal must be clearly marked with the words “Proposal for FACILITY SECURITY EQUIPMENT UPGRADES RFP# FY26 – RFP – 004 ” and the time and date proposals are due. Connect Transit will not accept responsibility for late proposals that may be improperly routed in the mail or otherwise delivered after the prescribed date and time.

Connect Transit shall not be responsible for unintentional premature opening of a proposal that has not been properly addressed and identified per the instructions included in this RFP.

All proposals, whether digital or physical, are due NO LATER THAN 12:00 PM CST, JANUARY 26, 2026.

1.4 Postponement or Cancellation of Request for Proposals

Connect Transit reserves the right to cancel this RFP at any time or to change the date and time for submitting Proposals by issuing an addendum prior to the date and time established for proposal submittal.

1.5 Proposal Signatures

Each Proposal shall include a Cover Letter signed by a person authorized to bind the proposing firm to the terms of the Contract. Proposals signed by an agent are to be accompanied by evidence of that person’s authority unless such evidence has been previously furnished to Connect Transit.

https://connect-transit.bonfirehub.com/

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1.6 Addenda

Connect Transit reserves the right to amend this RFP at any time prior to the Proposal Due Date. Any such amendments will be issued as addenda to the RFP and will become part of the RFP. Addenda will be posted exclusively on the e-Procurement Portal. Receipt and review of Addenda by each Proposer must be acknowledged by submitting signed documents as part of the required materials for each Proposal submission. Failure to do so may result in the rejection of a Proposal, at Connect Transit’s sole discretion.

1.7 Procurement Schedule

The following timeline has been established for this Request for Proposals:

TASK DATE

Date Issued: November 10, 2025

Pre-Proposal Meeting: December 2, 2025, 10:00 am CST

Deadline for Questions Regarding this RFP: December 16, 2025, 12:00 pm CST

Answers to Questions Posted on Website: December 19, 2025

Proposals Due: January 26, 2026, 12:00 pm CST

Evaluation & Potential On-Site Demonstration: January 27 – February 19, 2026

Tentative Contract Award: February 25, 2026

1.8 Inquiries/Questions/Changes to the RFP

All inquiries related to this project shall be directed through Connect Transit’s e-Procurement Portal located at https://connect-transit.bonfirehub.com. Any communication outside this method will not be accepted.

Communication related to this RFP should not be made with any other representative of Connect Transit. For further assistance with this process, a link has been provided below for technical support for Connect Transit’s e-procurement platform, Bonfire.

Vendor Support - How Do I Contact the Project Owner

1.9 Pre-Submission Meeting

Connect Transit staff will host a non-mandatory pre-proposal meeting on December 2, 2025, 10:00 am CST. This meeting will be not be held virtually. Attendance at the pre-submission meeting is strongly encouraged so contractors understand existing conditions of the facilities for Connect Transit’s full scope and needs of the project.

Floor plans provided are as accurate as available, but facilities change often.

1.10 Interviews & Presentations

Connect Transit may schedule interviews and presentations for Proposers submitting proposals for this project.

These interviews and presentations will allow selected Proposers to present their proposals and approaches to this project in greater depth.

Connect Transit will expect the Project Manager to take an active part in making the presentation at the Proposer’s interview. The Project Manager would have day-to-day responsibility conducting services contracted or very closely supervising others’ work for the services contracted, if awarded.

The interview and presentation will last approximately one hour. Your presentation should be limited to approximately 20 minutes. The remainder of the time will be used for follow-up discussion and questions.

https://connect-transit.bonfirehub.com/ https://vendorsupport.gobonfire.com/hc/en-us/articles/6832480724503-How-do-I-contact-the-Project-Owner-

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The presentations will be held at the Connect Transit administrative offices at 351 Wylie Drive, Normal, Illinois 61761.

1.11 Interpretation of RFP and Contract Documents

No oral interpretations as to the meaning of the RFP will be made to any Proposer. Any explanation desired by a Proposer regarding the meaning or interpretation of the RFP, scope of work, etc., must be requested in writing and with sufficient time allowed (a minimum of ten (10) calendar days before date set to receive Proposals) for a reply to reach Proposers before the submission of their Proposal. Any interpretation or change made will be in the form of an addendum to the RFP, scope of work, etc., as appropriate, and will be furnished as promptly as is practicable to all parties to whom the RFP has been issued, but at least seven (7) calendar days prior to the Proposal due date.

All Addenda will become part of the RFP and any subsequently awarded Contract. Oral explanations, statements, or instructions given by Connect Transit before the award of the Contract will not be binding upon Connect Transit.

1.12 Approved Equal

In all cases, services and materials must be furnished as specified. Where brand names, manufacturer, or product names are used in the specifications, they are included for establishing a description of the item. This inclusion is not advocating or prescribing the use of a brand, item, or product. Whenever such names appear, request for approved equal substitutions will be considered. Vendor’s request for approved equals shall include all aspects of product which would document the product’s salient features. Any request for an approved equal must be fully supported with catalog information, specifications and illustrations, or other pertinent information, as evidence that the substitute offered is equal to or better than the specification. Where an approved equal is requested, the Proposer must demonstrate the equality of this product to Connect Transit to determine whether the Proposer’s product is or is not equal to that specified.

If potential Proposer believes that their product is equal to the product specified, they must submit a written request to Connect Transit via the e-Procurement Portal on the provided form by the date indicated on the Procurement Schedule. Connect Transit will either approve or reject the request by the date indicated in the Procurement Schedule.

Any unapproved deviations, exceptions, substitutions, alternates, or conditional qualifications contained in a Proposal may be cause for its rejection.

1.13 Examination of RFP and Contract Documents

Proposers are expected to examine the scope of services required, specifications, schedules, and all instructions.

Failure to do so will be at the Proposer’s risk. It is the intent of these specifications to provide services of first quality, and the workmanship must be the best obtainable in the various trades. The services which the vendor proposes to furnish must be high quality in all respects. No advantage will be taken by Contractor or vendor in the omission of any part or detail which goes to make the services complete. All manner of workmanship and material used in the production of the services and not herein contained or specified shall be of the industry standard and shall conform to the best practices known in the industry.

Contractor will assume responsibility for all equipment used in the Proposal, whether manufactured by Contractor or purchased ready made from a source outside Contractor's company. It is the sole responsibility of Contractor to read the specifications and understand them.

The submission of a Proposal shall constitute an acknowledgment, upon which Connect Transit may rely, that the Proposer has thoroughly examined and is familiar with the solicitation, including any work site identified in the RFP, and has reviewed and inspected all applicable statutes, regulations, ordinances, and resolutions addressing or relating to the goods and services to be provided hereunder. The failure or neglect of a Proposer to receive or examine such documents, work sites, statutes, regulations, ordinances, or resolutions shall in no way relieve the

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Proposer from any obligations with respect to its Proposal or to any Contract awarded pursuant to this RFP. No claim for additional compensation will be allowed which is based on lack of knowledge or misunderstanding of this RFP, work sites, statutes, regulations, ordinances, or resolutions.

1.14 Cost of Proposals

Connect Transit is not liable for any costs incurred by Proposers in the preparation, presentation, testing, or negotiation of Proposals submitted in response to this solicitation.

1.15 Samples

Samples of items, when called for, must be furnished free of expense. Samples must be labeled with the Proposer’s name, manufacturer's brand name and number, Proposal number, and item reference. Request for return of samples shall be accompanied by instructions, including shipping authorization and name of carrier, and must be received within ninety (90) days after Proposal receipt date. If instructions are not received within this time, the commodities shall be disposed of by Connect Transit.

1.16 Modification or Withdrawal of Submission Prior to Submittal Date and Late Submittal

A modification of a Proposal already received will be accepted by Connect Transit only if the modification is received prior to the Proposal Due Date, is requested by Connect Transit, or is made in response to a request for revised Proposal. All Proposal modifications shall be made in writing and executed and submitted in the same form and manner as the original Proposal.

A Proposer may withdraw a Proposal prior to the Proposal Due Date by submitting to Connect Transit a written request for withdrawal executed by the offeror’s authorized representative. The withdrawal of a Proposal does not prejudice the right of a Proposer to submit another Proposal in the time set for receipt of bids.

Any Proposal or modification of Proposal received by Connect Transit after the exact time specified will not be considered.

1.17 Errors and Administrative Corrections

Connect Transit will not be responsible for any errors in Proposals. Connect Transit reserves the right to request an extension of the procurement period from Proposers.

Connect Transit reserves the right to allow corrections or amendments to be made that are due to minor administrative errors or irregularities, such as errors in typing, transposition, or similar administrative errors. Erasures or other changes or entries made by the Proposer must be initialed by the person signing the Proposal.

1.18 Compliance with RFP Terms and Attachments

Connect Transit intends to award a Contract based on the terms, conditions, and attachments contained in this RFP. Proposers are strongly advised not to take any exceptions. However, if there is a business need for an exception, such exceptions should be clearly defined in writing with your Proposal. Proposers shall submit Proposals which respond to the requirements of the RFP. An exception is not a response to an RFP requirement.

1.19 Proposal Requirements / Mandatory Required Documentation

Proposals shall contain the following items and follow the exact sequence outlined below. Connect Transit will not respond to any Proposer’s request for approval or exception unless the required documentation is furnished.

A. Cover Letter This section should provide a summary of the proposal. The cover letter must be signed by a representative of the company who is authorized to negotiate and sign a contract on behalf of the company.

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Provide a company profile including the Proposer’s name, business address, and telephone number, as well as a brief description of the Proposer’s business size (nationally and locally), date of establishment, type of organization, and local organizational structure. The primary Proposer must identify the name, telephone number and e-mail address for the contact person who will be the account manager. Identify all qualifications and organizational capabilities that will establish the proposer as a satisfactory Proposer for the contract.

Additionally, Proposer should identify any subconsultants that will be included in the contract and provide details regarding their role in the project.

B. Technical Proposal (to include) Proposer should describe how their proposed solution will meet the expectations and requirements presented in this RFP, in the same order as presented in the RFP. The proposer should consider how meeting the expectations and requirements also addresses the goals presented for Connect Transit and our customers.

a) Technical Capabilities - Provide a detailed technical description of the proposed system components and architecture, addressing at minimum:

• Cameras: Model specifications, resolution, frame rate, night vision capabilities, field of view, WDR, environmental ratings (IP), and AI or analytics features.

• Access Control Devices: Description of door controllers, readers, and credentials (keycard, mobile, biometric, PIN pad), including environmental durability and tamper resistance.

• Integration Capabilities: Describe how the proposed system will integrate with Connect Transit’s existing infrastructure, including current network, servers, video management software, Active Directory, and other connected systems.

• Scalability: Explain how the system can be expanded to support additional cameras, doors, or users without major redesign.

• Remote Access: Describe secure remote access features for video monitoring and access control logs, including encryption, authentication, and data protection measures.

• Include manufacturer data sheets and any applicable certification documentation.

b) System Features and Functionality - Describe in detail the functionality of the proposed solution, addressing at minimum:

• Centralized management of video surveillance and access control systems.

• Live and recorded video monitoring features and user interface.

• Audit trails, reporting, and event logging capabilities.

• Automation and alert options for motion detection, door events, or system tampering.

• Fail-safe and fail-secure behaviors, including power loss handling, UPS/battery backup, and offline operation.

• Overall system coverage, referencing proposed camera and access point locations on the provided facility floorplans.

c) Cybersecurity and Data Protection - Provide information on the security architecture of the proposed system, including:

• End-to-end encryption of video and access control data.

• User access control and role-based permissions, including multi-factor authentication

(MFA) support.

• Data retention policies, storage methods, and export procedures that comply with applicable standards.

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• Firmware update and patch management process, including frequency and vendor track record.

d) Installation, Implementation, and Training - Describe the proposed plan for installation and deployment:

• Installation Plan: Project schedule, staging process, installation sequence, and proposed downtime mitigation.

• Implementation Support: Configuration, integration testing, and acceptance testing approach.

• Training: Outline training approach for Connect Transit staff, including number and duration of sessions, materials provided, and delivery format (in-person, virtual, etc.).

• Post-Installation Support: Describe the support available during system start-up, including bug-fix procedures and optimization support.

e) Vendor Experience and Qualifications - Provide information to demonstrate your qualifications and relevant experience:

• Summary of similar projects completed within the past five (5) years, particularly those involving public transit, municipal, or government facilities.

• List of references with contact information for at least three (3) comparable projects.

• Certifications for both company and key personnel (e.g., manufacturer certifications, NDAA compliance, ONVIF, CJIS, or other applicable standards).

• Identification of project team members, their roles, and brief resumes summarizing relevant experience.

f) Warranty, Maintenance, and Support Services - Describe your proposed warranty, maintenance, and support structure:

• Duration and coverage of hardware and software warranties.

• Service Level Agreements (SLAs), including response and resolution times for critical issues.

• Preventative maintenance schedules, software update procedures, and support tiers.

• Availability and lead times for spare parts or replacement equipment.

• Description of helpdesk or technical support availability (hours of operation, contact methods, escalation process).

g) Cost and Value Summary (Technical Context) - Although detailed pricing shall be included in the

Cost Proposal (submitted separately), provide a narrative justification summarizing:

• How the proposed solution offers value in relation to its cost.

• Long-term cost efficiency (e.g., energy savings, reduced maintenance, scalability).

• Total cost of ownership considerations.

h) Drawings and Diagrams

• Include proposed equipment layout diagrams showing anticipated camera, access control, and network device locations using the base floorplans provided by Connect Transit.

• Clearly identify proposed mounting positions, fields of view, and connectivity routes.

• Upon completion of the project, as-built drawings must be provided in both PDF and editable CAD formats.

i) Exceptions and Disclaimers

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• List any exceptions, assumptions, or clarifications to the technical requirements.

• Any disclaimers or caveats pertaining to system performance, installation, or start-up must be clearly identified.

• Except as clearly noted, it shall be assumed that Connect Transit’s technical specifications supersede any alternative or differing specifications proposed.

C. Cost Proposal

Detailed cost information must be included as part of the cost proposal. Cost detail will separate the cost of various parts of the project. The cost proposal for this RFP will be submitted via Connect Transit’s e- Procurement Portal and is a required element of a responsive submission.

D. Signed documents listed as required elements of a responsive proposal submission as outlined in Connect Transit’s e-Procurement Portal.

CAUTION: Proposers are advised to submit any additional information as may be necessary to ensure the Proposal is complete.

1.20 Collusion

The Proposer guarantees that the Proposal submitted is not a product of collusion with any other Proposer, and no effort has been made to fix the Proposal price of any Proposer or to fix any overhead, profit, or cost element of any Proposal price. Failure to submit a signed Affidavit of Non-Collusion at the time Proposals are due shall be grounds for disqualification of the Proposer’s offer.

If Connect Transit determines that collusion has occurred among Proposers, none of the Proposals from the participants in such collusion shall be considered. Connect Transit’s determination shall be final.

1.21 Pricing, Taxes, and Effective Date

The price to be proposed in any Cost Proposal request from any Respondent will include all items of labor, materials, tools, equipment, delivery, bonds, and other costs necessary to fully meet the requirements of Connect Transit. Any items omitted, which are clearly necessary for the completion of this project, will be considered a portion of such specifications, although not directly specified.

Connect Transit is exempt from payment of Federal, Excise and Transportation Tax, and the Illinois Sales, Excise and Use Tax. Proposers will not include these taxes in their Cost Proposal if one is requested. All other government taxes, duties, fees, licenses, permits, royalties, assessments, and charges shall be included in the Cost Proposal if requested.

1.22 Rejection of Proposals

Connect Transit reserves the right to reject any or all Submissions and to waive any minor informalities or irregularities.

1.23 Exclusionary or Discriminatory Specifics

Connect Transit agrees that it will comply with the requirements of 49 U.S.C. Section 5323(h)(2) by refraining from using any Federal assistance awarded by the FTA to support procurements using exclusionary or discriminatory specifications. Connect Transit further agrees to refrain from using state or local geographic preferences, except those expressly mandated or encouraged by Federal Statute.

1.24 Protest Procedures

Connect Transit maintains written procedures that must be followed for all Proposer protests. Proposer protest procedures are available at the office of the Procurement Department. Failure to comply with any of the

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351 Wylie Drive | Normal, Illinois 61761 | connect-transit.com | procurement@connect-transit.com | 309.828.9833 requirements set forth in Connect Transit’s written Proposer protest procedures may result in the rejection of the protest.

Protests related to the technical scope or specification, terms, conditions, or form of a solicitation must be received no later than ten (10) working days prior to the date established for receipt of Proposals; if the protest addresses an amendment to the solicitation, it must be received no later than ten (10) working days prior to the date established for receipt of Proposals or five (5) working days after the date of issuance of the amendment, whichever is later. A written decision specifying the grounds for sustaining all or part of or for denying the protest will be transmitted to the protestor prior to the receipt of Proposals in a manner that provides verification of receipt. A notice of the decision shall be provided to all parties given notice of the protest and posted to Connect Transit’s procurement web page.

Protests related to the recommendation for Contract award shall be submitted in writing and must be received by Connect Transit within five (5) calendar days after the date such notification is publicly posted or sent to the Proposers, whichever is earlier. A written decision stating the grounds for allowing or denying the protest will be transmitted to the protestor and the proposer recommended for award in a manner that provides verification of receipt.

A protest decision should ordinarily be written and published within ten (10) working days of receipt of the protest.

The Procurement Department may extend the response period if additional time is required to gather and evaluate information necessary for the decision or for other good cause.

1.25 Proposal Alternatives

Proposals shall address all requirements identified in this solicitation. In addition, Connect Transit may consider Proposal alternatives submitted by Proposers that provide enhancements beyond the RFP requirements. Proposal alternatives may be considered if deemed to be in Connect Transit’s best interests. Proposal alternatives must be clearly identified.

1.26 Disadvantaged Business Enterprise Goal

Connect Transit is committed to our DBE program and expects the offeror to assist with achieving its overall annual DBE goal. At this time, DBE goals will not be established.

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SECTION 2 - SCOPE OF WORK

2.1 Project Overview

The Contractor shall provide all labor, materials, equipment, tools, supervision, and incidentals required to design, furnish, install, configure, and commission a complete security camera, access control, networking, and gate automation system for the following facilities:

• Administration Building: Located at 351 Wylie Drive, Normal, IL. This building houses all administrative offices, dispatching, conference rooms, and employee break areas.

• Bus Maintenance Facility: Located at 351 Wylie Drive, Normal, IL. This building includes a bus maintenance shop, bus wash bay and bus storage facility.

2.2 Performance and Coverage Requirements

Connect Transit will provide floor plans and site maps for both facilities as attachments to this RFP. The Contractor shall design a system that meets or exceeds the following requirements:

a) Server Room

• Contractor must install and anchor 42U Full Depth APC or similar rack in server room next to one existing rack.

• Provide power from existing breaker box to server room for new equipment.

b) Camera Coverage

• Provide video surveillance coverage for the following areas:

o Interior and exterior entrances and exits, interior common areas, parking lots, interior and exterior of vault room and fuel island.

• Minimum camera resolution: Proposers shall make recommendations based on layout, but Connect Transit prefers 4K in as many locations as possible.

• Night vision/low-light capability required for exterior and low-light areas.

• Video retention: 30 days minimum with continuous recording

• AI Capabilities: Motion trigger recording (required), AI person and vehicle detection (preferred). If additional AI processing hardware is available, please include in proposal.

• All camera locations and fields of view must be shown on submitted floor/site plans.

• Provide, configure, and install network video recorder(s) for camera systems. Contractor should recommend quantity of network video recorder(s) for system but separate devices for buildings are preferred.

c) Access Control

• Provide electronic access control for the following doors/gates:

o 48 total doors required o Admin building

4 exterior doors 26 interior doors o Bus Barn 6 exterior doors 1 interior door o Maintenance Shop

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6 exterior doors 6 interior doors o Exterior 1 man gate o Optional Exterior 2 vehicle gates (one motorized and one manual) 1 generator enclosure gate

• The system must support proximity card access, remote unlock, and intercom at designated locations.

o Ideally, cards should support the NFC standard ISO 14443a protocol which is also supported on Connect Transit’s fare collection systems.

o If cards are unable to support that protocol, proposer should provide recommendations on alternative approaches (e.g., alternative door access device, NFC stickers, etc.)

• The system must be configurable to allow certain doors (e.g. front customer entrance) to remain unlocked at specific hours of the day or on-demand for special events.

• For all interior doors the contractor will:

o Install electronic access control hardware (e.g., proximity card readers and electric strikes or magnetic locks where necessary) on all designated interior doors. Access readers can include a built-in hub for complete, single door entry control or integration with door access hubs. 18 interior doors and 10 exterior doors have existing electric strikes, but the contractor should thoroughly inspect and test each for proper operation or excessive wear.

o Integrate all designated door access points with the central access control system for real-time monitoring and management.

o Ensure all access control devices are compatible with Connect Transit’s existing management software (UniFi Door Access) or provide an integration to such systems to enable seamless user management.

o Provide door position sensors and request-to-exit devices as required for security and code compliance.

o Test each interior access-controlled door for proper operation, including fail-safe/fail-secure (as specified by Connect Transit) functionality as appropriate.

• For all exterior doors and swing gates the contractor will:

o Install electronic access control hardware (e.g., proximity card readers) on all designated exterior doors and swing gates. Existing electric strikes should be thoroughly inspected and tested for proper operation or to identify excessive wear.

o Equip designated exterior doors with an intercom system integrated with the access control system to allow visitor communication and remote access.

o Ensure all exterior access control and intercom devices are weatherproof and rated for outdoor use.

o Integrate exterior doors with the central access control system for real-time monitoring, remote unlock, and event logging.

o Test each exterior access-controlled door and intercom for proper operation, including card access, intercom communication, and remote release.

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• Integration with existing sliding gate, including proximity card, intercom, license plate reader (if applicable), or another vehicle detection system capable of identifying Connect Transit buses, cars, and other vehicles allowed to access the property. For the sliding gate the contractor will:

o Assess the existing automatic sliding gate for operational condition and identify any required maintenance or repairs to ensure reliable function.

o Provide and install a new gate motor and control system compatible with the access control system.

o Integrate the gate operation with the electronic access control system, enabling entry using proximity cards, or similar allowing gate to be controlled from a distance without requiring drivers to exit vehicle to interact with hardware. Exit should be controlled by existing ground loops.

o Install and configure an intercom system at the gate for visitor communication and remote access.

o Integrate or provide infrastructure for a license plate reader (e.g., UniFi AI LPR or similar) to allow for automated gate opening for authorized vehicles, if feasible.

o Allow for remote or timed control of the gate so that it can be configured to open automatically at a specific time and remain open until a specific time.

o Ensure all wiring, controls, and devices are weatherproof and rated for outdoor use.

o Test the complete gate system for proper operation with all access methods (proximity card, intercom, license plate reader).

o Provide training to Connect Transit’s staff on the operation and maintenance of the gate system.

d) Networking

• Provide, install, and analyze Wi-Fi 7 Access Points (AP’s) through both facilities for optimal coverage.

Uplinks to AP’s should be at the maximum data rate supported by the AP (e.g. 10 GbE).

• Provide, install, and configure new switching hardware as required by proposed camera, door access and AP equipment.

• All new wiring for devices is required.

• Backbone cabling between network closets and buildings shall be fiber optic.

• All switch hardware must include fail over power supply and battery back up to run the device until the onsite generator kicks on or power is restored.

• Device runs (e.g., to cameras, readers) shall be copper (Cat6A or higher), plenum-rated for indoor use, and outdoor-rated/UV-resistant for exterior runs.

• All cabling must comply with the latest industry standards and applicable codes.

e) Optional – Visitor/Guest Management

• Tablet based with wired or wireless printer connectivity for producing visitor name tags.

• Retention of detailed visitor logs.

• Ability to pre-load visitor information for quick sign-in at the tablet.

• Text and/or email notification to be sent to hosts notifying them of their visitor’s arrival.

• Ability to integrate with cameras and other access control equipment, such as door controllers.

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2.3 Equipment and Integration

Connect Transit encourages contractors to consider proposing Ubiquiti/UniFi equipment for all new installations, to ensure compatibility and ease of management with existing infrastructure. All new equipment will replace, or supplement existing systems as directed by Connect Transit.

• All proposed equipment must be new and commercially available and the latest version of recommended hardware.

• The Contractor must be an authorized agent for the proposed equipment.

• If non-Ubiquiti equipment is proposed, the proposer must provide a detailed justification and demonstrate full compatibility with the existing UniFi environment.

All access control, video surveillance, and network infrastructure components must be manageable through a unified, web-based dashboard (“single pane of glass”). This dashboard should provide real-time status monitoring, configuration, and control of all devices from a central location.

The Contractor shall configure the system to provide a comprehensive view of the security and network environment, including device status, network performance, access events, and alarms.

2.4 Existing Equipment

Connect Transit currently operates the following networking equipment:

• Firewall: 1x UniFi Dream Machine Pro Max o If contractor believes this device is sufficient for the hardware upgrades than contractor should provide and configure an additional unit for redundance.

o If contractor believes that this device is insufficient, they should include a replacement device(s) in their proposal.

• Switches:

o 1x USW Enterprise XG 24 o 5x USW Pro 48 PoE o 1x USW Pro 24 PoE o 4x USW Ultra o 1x Cisco Catalyst 3560 PoE-48 (to be replaced) o 1x HP ProCurve 2610-24-PWR (to be replaced)

• Wi-Fi Access Points:

o 3x UniFi U6 LR o 15x UniFi AC Pro

• Power Equipment: 1x USP-RPS, 4x APC Smart-UPS 1500

• Cameras:

o 1x UniFi AI Turret o 1x UniFi G6 Bullet o 1x UniFi G6 Turret o 1x UniFi G5 Pro o 17x Flir/Lorex (to be replaced but currently integrated into UniFi Protect) o 5 Amcrest (to be replaced but currently integrated into UniFi Protect) o 5 Verkada 180/360 (recommend replacement due to recurring costs) o 8 Verkada (recommend replacement due to recurring costs)

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• Door Access Control Systems (all equipment to be replaced):

o 1x UniFi UA Ultra (can be reused) o 29x HID Card Readers o 1x Continental Access Turbo Supertem Panel (16-door capacity) o 1x Altronix Panel (8-door capacity) o 3x Continental Access Super Two Panels (2-door capacity each) o 1x Altronix Panel (2-door capacity)

• Other:

o Future adoption of integrated phone systems may be considered with up to 75 devices.

Proposers must design their solution to integrate seamlessly with the existing network and management systems.

2.5 System Commissioning

The Contractor shall provide a complete, turn-key system, including all programming, configuration, and testing.

Systems must be configured for seamless operation, including access control, video management, and intercom functions. Contractor shall coordinate with Connect Transit’s IT and safety staff for network integration and access.

All work must be performed by qualified personnel at prevailing wage rates.

2.6 Training

The contractor shall provide comprehensive end-user and administrator training for all installed systems, including on-site and remote support as needed. Training materials and user manuals must be provided in both print and electronic formats.

2.7 Submittals and Documentation

The contractor shall provide as-built drawings, operation and maintenance (O&M) manuals, and all electronic documentation upon project completion. All equipment cut sheets, warranties, and certifications must be submitted for Connect Transit approval prior to installation.

2.8 Warranty and Support

The contractor must provide a minimum of 2-year workmanship warranty on all installation and labor. In addition, the contractor must offer an optional on-call 5-year software and hardware support contract for all installed systems, including firmware updates and technical support as needed by Connect Transit IT staff.

2.9 Certifications and Compliance

Contractor must be an authorized agent for the proposed equipment. All work must comply with FTA procurement requirements, including but not limited to: Disadvantaged Business Enterprise (DBE) participation, all applicable federal, state, and local certifications (e.g., OSHA, manufacturer certifications), and payment of prevailing wage rates as required by law.

2.10 Project Schedule

The contractor shall propose a detailed project schedule and phasing plan as part of their response, including estimated lead times for equipment and major milestones.

2.11 Value Engineering and Alternative Proposals

If the proposer identifies opportunities to reduce costs or improve system performance by altering the scope, they are encouraged to submit an alternative proposal in addition to the base proposal. All alternative approaches must clearly describe the proposed changes, anticipated savings, and any trade-offs.

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2.12 Recommendations

Proposers are encouraged to recommend additional or alternative equipment, features, or approaches to enhance system performance, reliability, or cost-effectiveness, provided all minimum requirements are met.

2.13 Installation Standards and Workmanship

All installation work shall be performed in a professional manner by qualified and experienced personnel. The Contractor shall comply with all applicable federal, state, and local codes, ordinances, and regulations, as well as the manufacturer’s installation instructions for all equipment and materials.

The following standards and requirements shall apply:

• All cabling shall be installed in accordance with the latest edition of the National Electrical Code (NEC), Building Industry Consulting Service International (BICSI) standards, and TIA/EIA standards for structured cabling.

• All penetrations through walls, floors, or ceilings shall be fire-stopped and sealed to maintain the fire rating of the structure and to comply with all applicable fire and building codes.

• All equipment shall be securely mounted, level, and properly supported.