1414841-event.pdf

PDF 550 KB Posted Jul 31, 2026

Attached to: Fingerprint Collection and Submission Services
Solicitation number: 005-RFB-2913-2027
Issued by: Iowa

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Written by GovTribe AI · Sep 7, 2026

This Request for Bids (RFB) document is issued by the Iowa Department of Administrative Services for statewide fingerprint collection and submission services. The solicitation seeks qualified vendors to provide electronic fingerprint collection and submission services for criminal history record checks through the FBI/CJIS system on behalf of multiple state agencies and eligible political subdivisions throughout Iowa. Services will include fingerprint capture for Standard applicants (employees, volunteers, and licensing applicants) and Volunteer Category applicants from child care providers, elderly residential facilities, schools, and other entities. The State currently processes approximately 40,000 fingerprint cards annually. The RFB number is 005-RFB-2913-2027, with the solicitation opening July 31, 2026 and closing August 24, 2026 at 2:00 PM CDT. The questions deadline is August 14, 2026. The resulting contract will begin August 31, 2026 and run through August 30, 2029, with the State holding a sole option to renew for up to three additional years. The contract will be non-exclusive and available to all State of Iowa agencies and other eligible political subdivisions.

Bidders must submit sealed bids with pricing for four service line items: vendor fees per Standard applicant, vendor fees per Volunteer Category applicant, out-of-state vendor fees per Standard applicant, and out-of-state vendor fees per Volunteer Category applicant, with base fees of $26 and $13 respectively. The State allows 60 days from invoice for payment, and bidders may offer discounts for 30-day payment. Bidders must accept the State's Purchasing Card program and submit quarterly sales reports with a 1.00% administrative fee calculated on net sales. Technical requirements include FBI CJIS Security Policy compliance, NIST-approved format transmission within 24 hours, equipment with 500 or 1000 ppi resolution, quality control with NGI system rejects capped at 2% monthly, and service provider rejects at 0.50% monthly. Contractors must maintain multiple service locations statewide with appointment scheduling within 10 days, certified and trained personnel, and contingency planning including manual ink card collection capabilities. Bidders must comply with Iowa Executive Order 18 certifications confirming they are not Prohibited Companies and submit required forms including a Terminations, Litigation and Debarment document and a Confidential Treatment of Information form.

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File	Type	Posted
RFB Document.pdf	PDF	Jul 31, 2026
RFB Specification.pdf	PDF	Jul 31, 2026

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01 September 2026

Fingerprint Collection and Submission Services Fingerprint Collection and Submission Services

01 September 2026

Open 7/31/2026, 12:00 AM CDT Type RFB - Request for Bids Close 8/24/2026, 2:00 PM CDT Number 005-RFB-2913-2027 Currency US Dollar

Sealed Until 8/24/2026, 2:00 PM CDT

Payment Terms 0% 0, Net 60

01 September 2026

Contacts Paul Manges paul.manges@das.iowa.gov

Phone +1 515-330-7325

01 September 2026

Commodity Codes Commodity Code Description 99041 Fingerprinting Services

68048 Finger and Foot Printing Equipment, Accessories, and Supplies, Including Laser and Cyanoacrylate Fuming Chambers

92016 *Biometric Authentication System Software Services, Including Maintenance and Repair

01 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 2026 mailto:paul.manges@das.iowa.gov

The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies.

The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.

This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.

Bid Submission and Amendments

Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted.

Opening the bid does not remove previously entered information or uploaded documents.

If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Contract Term

The initial term of the Contract shall begin on 8/31/2026 and end on 8/30/2029.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to three (3) years.

The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivisions.

Description of Goods and Services

The Department of Administrative Services is requesting Bids for Fingerprint Collection and Submission Services for Agencies throughout the State. The State requires fingerprint based criminal history record checks through the Federal Bureau of Investigation, Criminal Justice Information Services Division (FBI/CJIS). This requirement will be offered to several different Agencies for many general purpose inquiries. These will include employees, volunteers, and licensing applicants for non-justice agencies, businesses, and other entities including, but not limited to, child care providers, elderly residential staff, schools, and nursing & real estate licenses.

Sales History

The Agencies currently process approximately 40,000 fingerprint cards per year. This is not a guarantee of future volume, but for estimation purposes only.

Description

Required to View Event

Prerequisites Required to Enter Bid

01 September 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. Public ICD4-SF0006A_ForeignLivescan_V2.pdf

2. Finerprinting and Payment Process 6.16.26.docx

3. Specification for Fingerprint Collection and Submission Services updated 7.24.26.pdf

01 September 202601 September 202601 September 202601 September 202601 September 202601 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE0ODQxLTIwNjExMzg2MjRQdWJsaWMgSUNENC1TRjAwMDZBX0ZvcmVpZ25MaXZlc2Nhbl9WMi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE0ODQxLTIwNjExMzg1ODdGaW5lcnByaW50aW5nIGFuZCBQYXltZW50IFByb2Nlc3MgNi4xNi4yNi5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE0ODQxLTIwNjg3MzQxMjhTcGVjaWZpY2F0aW9uIGZvciBGaW5nZXJwcmludCBDb2xsZWN0aW9uIGFuZCBTdWJtaXNzaW9uIFNlcnZpY2VzIHVwZGF0ZWQgNy4yNC4yNi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.8

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.8

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract. Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

2.9

Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee calculated using the sales reported on the corresponding Quarterly Sales Report. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

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2.10

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.11 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Specification Questions Instructions:

4.1 The Bidder's submission meets or Exceed the Specifications listed in Buyer Attachments.

4.2 The Bidder has provided a cost for each of the services requested.

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Product Line Items Product Line Items

There are no Items added to this event.

01 September 202601 September 202601 September 202601 September 2026

Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Vendor Fee per STANDARD applicant 1 EA - Each

Vendor Fee per STANDARD applicant for each National Criminal History check/search ("rolling fee" that vendor retains above the $26 STANDARD Fee

S2 Vendor Fee per VOLUNTEER CATEGORY 1 EA - Each

Vendor Fee per VOLUNTEER CATEGORY applicant for each National Criminal History check/search ("rolling fee" that vendor retains above the $13 VOLUNTEER CATEGORY Fee

S3 Out of State Vendor Fee per STANDARD applicant 1 EA - Each

Out of State Vendor Fee per STANDARD applicant for each National Criminal History check/search ("rolling fee" that vendor retains above the $26 STANDARD Fee

S4 Out of State Vendor Fee per VOLUNTEER CATEGORY 1 EA - Each

Out of State Vendor Fee per VOLUNTEER CATEGORY applicant for each National Criminal History check/search ("rolling fee" that vendor retains above the $13 VOLUNTEER CATEGORY Fee

01 September 202601 September 202601 September 2026

File details come from the government source that posted it. Updated Sep 7, 2026.