Sol_140P3023Q0112_Amd_0001.pdf

(x)

140P3023Q0112 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Washington DC 20242-0001 1100 Ohio Drive SW Contracting Anne Acquisition Management Division NPS, NCR - Regional Contracting

07/27/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/06/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to accomplish the following:

1.Incorporate the latest revision to the DOL SCA Wage Determination.

2.Respond to all vendor questions.

See continuation pages below.

Period of Performance: 09/01/2023 to 03/15/2024

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Brianna Jackson

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and inspiration of this and future generations.

United States Department of the Interior

NATIONAL PARK SERVICE

Interior Region 1 - National Capital Region 1100 Ohio Drive S.W.

Washington, D.C. 20242

27 July 2023

National Park Service – National Capital Region Solicitation 140P3023Q0112

Landscape and Turf Maintenance Services on the East Potomac Park Region National Mall and Memorial Parks (NAMA)

AMENDMENT 0001:

The purpose of this amendment is to accomplish the following:

1. Incorporate the latest revision to the DOL SCA Wage Determination:

FROM: DOL SCA Wage Determination 2015-4281, Revision 26 dated 10 May 23 TO: DOL SCA Wage Determination 2015-4281, Revision 27 dated 30 June 23

2. Respond to all vendor questions below:

Question #1:

We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Response:

These services were previously provided as task orders on a Regional Landscape Maintenance Multiple Award IDIQ contract. The most recent contract numbers are: 140P3022F0135, 140P3021P0086, 140P3020F0070.

Question #2:

I noticed that this RFQ is only for 1 base year without any options. We would request that this be a base year plus a minimum of 2 options.

Response:

The solicitation timeframe relating to period of performance will remain as indicated.

Question #3:

Will an area (laydown area) be provided to store equipment and supplies ex. Golf cart for liter patrol?

Response:

No Government properties relating to laydown will be provided.

Question #4:

Will contractor be able to utilize dumpsters on site to dispose of trash?

Response:

No Government furnished dumpsters relating to disposal will be provided.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #5:

How often are the sidewalks to be blown off?

Response:

Contractor shall perform task daily by 10:30 AM, except for Christmas Day. Please refer to PWS and QASP for additional details.

Question #6:

Are gas blowers acceptable to use on location due to the DC ban?

Response:

The National Mall and Memorial Parks is a Federal property and follow Federal guidelines relating to the use of gas-powered blowers. Gas blowers are allowed for use on East Potomac Park landscape maintenance tasking.

Question #7:

Is the contractor responsible for pruning and or removal of shrubs/weeds along the fence next to the water?

Response:

The Contractor shall be responsible for removing all unwanted plant material, in consultation with the COR, up to the fence line adjacent to the water. This does not include vegetation growing in the sea wall.

Question #8:

PWS – Period of Performance – The period of performance appears to be for only 1 year with no Options. This makes for a potentially unfair balance of pricing to the government because of the capital purchase a potential contractor will have to make for a project of this size and must recover in 1 year, passing this cost to the government. Typically, this type of scope is awarded with a base and several options. We would request that this RFQ have a base and minimum of 3 option years and preferably 4 option years.

Response:

Please refer to the response provided in Question #2.

Question #9:

Who is the current incumbent, contract # and award amount?

Response:

Please refer to the response provided in Question #1.

Question #10:

Will the government provide an area for equipment storage?

Response:

No Government properties relating to equipment storage will be provided.

Question #11:

PWS E. – Will the contractor be responsible for leaf disposal off-site or will an area be provided for this disposal?

Response:

Government will not furnish dumpsters relating to disposal.

Question #12:

PWS F - Will the government provide dumpster service for litter removal?

Please refer to the response provided in Question #4.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #13:

PWS D.2. - What is the approximate square footage of the areas that are to be mulched or the historical cubic yards to cover these areas?

Response:

Contractor is responsible for determining these measurements and calculations.

Question #14:

PWs G.1. – Is this requirement a daily requirement?

Response:

Contractor shall perform task daily except for Christmas Day. Please refer to the response provided in Question #5.

Question #15:

Page 9 PWS Section B. Submittals: #3 Certifications/Licenses – Are we required to submit certifications mentioned in (i) and (ii) with the proposal and what specific licensing is required for staff performing ground maintenance work?

Response:

Contractor shall provide proof of Commercial Pesticide Applicators Licensing for the District of Columbia. Please refer to PWS, QASP, and Combined Synopsis/ Solicitation for additional details.

Question #16:

Page 9 PWS Section B – Submittals: #4 – Safety Plan – Do you require the detailed safety plan or will an overview suffice due to page limitations on the proposal?

Response:

Contractor shall provide detailed safety plan for solicitation consideration.

Question #17:

Page 7 – PWS – Item g. Are we required to provide a Spill Plan as part of our Safety Plan?

Response:

Contractor shall include a Spill Plan as part of Safety Plan. Please refer to the response provided in Question #16.

Question #18:

There is mention of Tree pruning – in the PWS Pages 3 & 4 Item #3 – can you give us an idea of the number of trees that will require pruning and the bark diameter?

Response:

Contractor shall be responsible for light style pruning relating to removal of suckers and sport growth.

Contractor is responsible for determining these measurements and calculations.

Question #19:

Are we required to provide a license for tree pruning company with the proposal?

Response:

Contractor is not responsible for significant pruning of trees. Please refer to the response provided in Question #18.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #20:

Page 5 – PWS Item F – Remove Litter and Debris – does general litter patrol include emptying trash cans in the area and relining them?

Response:

Contractor is not responsible for any emptying of liter cans or relining of them.

Question #21:

PWS Page 10 – Item D, b. Landscape and Turf Management Plan – Is the contractor required to provide a detailed Plan with the proposal, or will a general plan be sufficient with a final plan on contract award?

Response:

Contractor shall provide a detailed report. Please refer to the response provided in Question #26.

Question #22:

Can we utilize Park Service Dumpsters for trash collection? Leaves collected can be disposed of using Park Service Disposal.

Response:

Please refer to the response provided in Question #4.

Question #23:

Equipment overnight storage parking. Can we have a staging area to locate our equipment when not in use? We plan on Two Gators, 4 mowers Zero Turn, a Pickup truck, and equipment trailer 20’. We’ll place Cones and temporary fencing around the storage area.

Response:

Please refer to the response provided in Question #3.

Question #24:

Fuel Storage is permitted on the staging lot?

Response:

Please refer to the response provided in Question #3.

Question #25:

Is Restroom access available for our personnel?

Response:

Contractors shall be able to use park patron restrooms available throughout park property or the ones located in the East Potomac Maintenance Yard 1000 Ohio Drive SW.

Question #26 There are no proposal specifics - # of pages, font, single proposal, or multiple volumes –please clarify this submission detail.

Response:

There are no limitations regarding # of pages, font, or proposal format (except the Technical Capability, which shall be no more than 25 pages).

Question #27:

Task Schedule: The document mentions daily and monthly work schedules to be provided by the contractor. Would the CO like these schedules in a specific format, and is there a preferred method for submitting them?

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Upon award the Contractor and COR will use an agreed upon reporting format.

Question #28:

Performance Monitoring Metrics: The document specifies certain metrics, like reduction in invasive species population, product application or performance, and seasonal variations. Are there specific targets or benchmarks the contractor is expected to meet for these metrics?

Response:

Contractor shall follow standards as set forth in the PWS and QASP.

Question #29:

Corrective Actions: If the contractor identifies a need for corrective actions, how should they proceed? Is there a formal process for proposing and approving these actions?

Response:

Contractor shall share all safety related issues as soon as possible with the COR. All other considerations can be shared with the COR with the understanding the CO is the only authority with the ability to modify the contract in any manner.

Question #30:

Personnel Changes: The contract requires the contractor to submit updated key personnel and resumes when changes are made. How soon after a personnel change does the CO expect this information?

Response:

5 business days.

Question #31:

Safety Meetings: The contractor is required to report on safety meetings. Is there a standard or format the CO would like these reports to follow?

Response:

Upon award the Contractor and COR will use an agreed upon reporting format.

Question #32:

Product Approvals: If the contractor wishes to use a new or alternative product for invasive species control, is there a process to approve this product?

Response:

Contractor shall follow all guidelines relating to pesticide application as dictated in the PWS. Contractor shall share with COR all proposed pesticides and follow vetting guidelines relating to Pesticide Use Proposal system.

Upon award Contractor shall consult with COR for exacting standards related to application and recording.

Question #33:

Government-Furnished Property: Could the CO provide more details about the provided parking passes and backfill services? Are there limitations or rules the contractor should be aware of regarding these?

Response:

Contractor shall receive Government furnished work/parking passes for company vehicles only in consultation with the COR upon award of contract. Contractor will be supplied backfill material upon request in consultation with the COR.

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and

Question #34:

Quality Assurance Surveillance Plan: Could the CO provide more specifics about the expectations and processes outlined in the Quality Assurance Surveillance Plan mentioned in Appendix B?

Response:

This document provides the standards for which the tasks ae to be accomplished in accordance with the PWS and

QASP.

Question #35:

Is there still time to view the site? Will you kindly advise of a convenient day and time?

Response:

The Government cannot accommodate a second site visit. Contractors have ability to view or review the area at their convenience without Government interaction.

All other terms and conditions remain unchanged.