B09_AM_001_MIMA_Phase_3_PreProposal_Conf_0001.pdf

Pre-proposal Conference/Site Visit June 29th, 2023

Rehabilitate Structures & Landscapes (Phase 3)

MIMA 317529

Solicitation Number 140P2023R0127

Request for Proposals No.1443N5010070901

AGENDA

• Introductions

– Make sure to sign in. Sign-in sheet will be incorporated into an Amendment.

• Today’s Goal

• Project Background/Scope

• Solicitation Review

• Proposal Instructions – Section L

• Proposal Evaluation – Section M

• Site Walk

INTRODUCTIONS

• Tony Jasper, Contracting Officer, NPS Denver Service Center

• Michelle Surber, NPS, Project Specialist

TODAY’S GOAL

• Provide potential Offerors an opportunity for thorough site investigation

(FAR 52.236-3)

• Provide Offerors an opportunity to gain a better understanding, ask questions, interface, and receive clarity from the entire MIMA 317529 team; Park, Technical, and Contracting.

• Encourage questions and clarifications at any time. Questions shall be asked in the open for the entire group to hear. No side-bar conversations.

• You must submit questions in writing for Q and A’s to be incorporated into the contract via a solicitation amendment. It is the Offeror’s responsibility to take notes and submit questions by the deadline.

• Questions are due to the CO/CS by minimum 14 days prior to proposal due date to:

– Tony_Jasper@nps.gov

PROJECT BACKGROUND

• This project will rehabilitate cultural landscapes across several sites at MIMA in Lexington and Concord, MA

• This project is partially funded through the Great American Outdoors Act (aka Legacy Restoration Fund)

• Includes two sets of drawings, one scope of work, and one project manual

• This project is the third phase of work in an ongoing set of projects at MIMA. The first phase (buildings) and the second phase (landscaping) have already been awarded.

PROJECT SCOPE

1. CLIN 1 – Priority A Landscape and Site Work

2. CLIN 2 – Septic

3. CLIN 3 – Option 1 – Priority B Landscape and

Site Work

4. CLIN 4 – Option 2 – Priority C Landscape and

Site Work

5. CLIN 5 – Option 3 – Hartwell Chimney and

Shelter

Completion by

October 2024

LANDSCAPE AND SEPTIC

1. Paving – installation and repair of asphalt, brick, concrete pavements

2. Wall work – repair and reconstruction of brick, stacked stone, and stone retaining wall

3. Site amenity repair and installation – bollards, benches, fences

4. Landscape work – lawn and meadow repair, tree planting

LANDSCAPE AND SEPTIC

1. New Septic Systems at four locations – East Quarter School, George Hall House, Inferrera House, Rego House

2. Connect Stow-Hardy house to existing septic on site

3. Treat well at Rego House, cap and fill existing well in adjacent field

HARTWELL SHELTER AND CHIMNEY

1. Repair, repoint, rebuild and reconstruct exposed 18th-century chimney stack, stone masonry

2. Strip and replace plywood roof sheathing, cedar shingle roofing and associated flashing at shelter, provide new vented chimney cap assembly

3. Renew and replace modern timber framing; provide stainless-steel cable railings around cellar hole

SOLICITATION OVERVIEW

• Estimated price is between $5M and $10M

• Period of Performance is 455 calendar days after NTP

• Total Small Business Set Aside

• One Firm-Fixed-Price Contract will be awarded

• Source selection will be made using FAR 15 - Best

Value/Tradeoffs

• Offer guarantee for 90 days

• NAICS code: 238910, the small business size standard is

$19M

CLIN STRUCTURE

Key Solicitation Clauses

• Special Clause 1: Key Personnel

– Lead Designer, PM, Superintendent, QC Manager and Safety

Manager – no substitutions for 120 days)

• Special Clause 2: Key Trades

- Paving, Masonry, and Carpentry

• Special Clause 6: Options (90 Days after award)

• Liquidated Damages ($1,482/day)

• FAR 52.236-6 – Superintendence by the Contractor

PROPOSAL INSTRUCTIONS

• Please read Section L thoroughly

• Email proposals on or before 17:00 ED, July 24, 2023

– Tony_Jasper@nps.gov, and CS_DSC_Proposal_Submission@nps.gov

• Create two volumes – Technical and Price

• Make sure you verify receipt

• Pay attention to detailed page limitation requirements

PROPOSAL EVALUATION

Basis of Award

• Evaluation process is explained in Section M

• Source Selection using FAR 15.1, Best Value Tradeoff

• Government intends to award without discussions, but reserves the right to conduct discussions if deemed necessary

• The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential

Factors

• Importance

– Factors 1-5 are in descending order of importance

– Overall: all evaluation Factors other than price, when combined are significantly more importance than price.

– All non-price factors will be assigned adjectival ratings

Volume 1 – Non-Price Proposal

• Factor 1 – Technical Approach

• Factor 2 – Project Experience

• Factor 3 – Schedule

• Factor 4 – Key Personnel

• Factor 5 – Past Performance

Volume 2 – Business and Price Proposal

• SF1442

• Amendment Acknowledgement

• Price Schedule

• SF24 Bid Bond

• Section K: Reps & Certs

• General References

REMINDER

• Questions are currently due to the CO/CS by July 10th,

• Email proposals to CO/CS on or before July 24th, 2023

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to contracting.

QUESTIONS?

Thank you for your time and interest in this project!