B09_AM_003_MIMA_PreProposal_Conf_0003.pdf

Pre-proposal Conference/Site Visit November 17th, 2022

Landscaping (Phase 2)

MIMA 317529

Solicitation Number 140P2023R0006

Request for Proposals No.1443N5010070901

AGENDA

• Introductions

– Make sure to sign in. Sign-in sheet will be incorporated into an Amendment.

• Today’s Goal

• Project Background

• Project Scope

• Solicitation Review

• Proposal Instructions – Section L

• Proposal Evaluation – Section M

• Site Walk

INTRODUCTIONS

• Tony Jasper, Contracting Officer, NPS Denver Service Center

• Michael Moffett, Contract Specialist, NPS Denver Service Center

• Stephen Spaulding, NPS Historic Architecture Conservation & Engineering Center

• Michelle Surber, NPS, Project Specialist

TODAY’S GOAL

• Provide potential Offerors an opportunity for thorough site investigation

(FAR 52.236-3)

• Provide Offerors an opportunity to gain a better understanding, ask questions, interface, and receive clarity from the entire MIMA 317529 team; Park, Technical, and Contracting.

• Encourage questions and clarifications at any time. Questions shall be asked in the open for the entire group to hear. No side-bar conversations.

• You must submit questions in writing for Q and A’s to be incorporated into the contract via a solicitation amendment. It is the Offeror’s responsibility to take notes and submit questions by the deadline.

• Questions are due to the CO/CS by minimum 10 days prior to proposal due date to:

– Michael_Moffett@nps.gov and Tony_Jasper@nps.gov

PROJECT BACKGROUND

• This project will rehabilitate several miles of the Battle Road Trail at MIMA in Lexington and Concord, MA

• This project is partially funded through the Great American Outdoors Act (aka Legacy Restoration Fund).

• Includes three sets of drawings/specs (Battle Road Trail Reroute, Boardwalk Repairs, and Trail Repairs)

• This project is Phase 2 of a larger 3 Phase effort that will be conducted over the next few years.

• Project is in preparation for the 250th Anniversary of the Revolutionary War, April 19, 2025

PROJECT SCOPE

1. Construction - Battle Road Bypass

2. Construction - Boardwalk Repairs

3. Design - Trail Repairs

4. Construction - North Bridge Trail Repairs

5. Construction - Hartwell Tavern Trail

Repairs

6. Construction - Priority Trail Repairs

7. Construction - All Other Trail Repairs

Completion by

October 2024

BATTLE ROAD BYPASS

• Approx. 700 lineal feet of new trail

• Abandonment of existing trail and return to natural state

• Pedestrian crossing on Shadyside Lane

BOARDWALK REPAIRS

• Approx. 1600 lineal feet boardwalk

• Replacement of pier foundation with pin system

• Replacement of decking, railings, reuse of materials where possible

• Wetland protections – Order of Conditions from Concord and Lexington

TRAIL REPAIRS

• Repair or replacement of trail segments at North Bridge (0.5 miles) and along the Battle Road Trail (5.5 miles)

• Mitigation of drainage issues - North Bridge and Hartwell

• Completion of design for trail

• Permitting/approvals from Conservation Commissions, drawings stamped by Engineer as necessary

SOLICITATION OVERVIEW

• Estimated price is between $5M and $10M

• Period of Performance is 650 calendar days after NTP

• Total Small Business Set Aside

• One Firm-Fixed-Price Contract will be awarded

• Source selection will be made using FAR 15 - Best

Value/Tradeoffs

• Offer guarantee for 90 days

• NAICS code: 238910, the small business size standard is

$16.5M

CLIN STRUCTURE

Key Solicitation Clauses

• Special Clause 1: Key Personnel

– Lead Designer, PM, Superintendent, QC Manager and Safety

Manager – no substitutions for 120 days)

• Special Clause 2: Key Trades

- Paving

• Special Clause 6: Options (90 Days after award)

• Liquidated Damages ($1,482/day)

• FAR 52.236-6 – Superintendence by the Contractor

PROPOSAL INSTRUCTIONS

• Please read Section L thoroughly

• Email submissions to CO/CS on or before 17:00 ED, December 5th,

– Tony_Jasper@nps.gov, Michael_Moffett@nps.gov, and

CS_DSC_Proposal_Submission@nps.gov

• Create two volumes – Technical and Price

• Make sure you verify receipt

• Pay attention to detailed page limitation requirements mailto:Tony_Jasper@nps.gov mailto:Michael_Moffett@nps.gov mailto:CS_DSC_Proposal_Submission@nps.gov

PROPOSAL EVALUATION

Basis of Award

• Evaluation process is explained in Section M

• Source Selection using FAR 15.1, Best Value Tradeoff

• Government intends to award without discussions, but reserves the right to conduct discussions if deemed necessary

• The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential

Factors

• Importance

– Factors 1-5 are in descending order of importance

– Overall: all evaluation Factors other than price, when combined are significantly more importance than price.

– All non-price factors will be assigned adjectival ratings

Volume 1 – Non-Price Proposal

• Factor 1 – Technical Approach

• Factor 2 – Technical Qualifications – Experience of the GC and AE

• Factor 3 – Schedule

• Factor 4 – Key Personnel

• Factor 5 – Past Performance

Volume 2 – Business and Price Proposal

• SF1442

• Amendment Acknowledgement

• Price Schedule

• SF24 Bid Bond

• Section K: Reps & Certs

• General References

REMINDER

• Questions are currently due to the CO/CS by November 25th, 2022.

• Email proposals to CO/CS on or before December 5th,

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to contracting.

QUESTIONS?

Thank you for your time and interest in this project!