Attach 03 QA First Set_0002.pdf

Question Answer It was mentioned during the site visit that the period of performance excludes the time between Phase 1 and Phase 2, when the Filene

Center is open for the concert season. Please confirm.

The awarded contractor will have (2) working seasons; October 1, 2020 thru April 1, 2021 AND October 1, 2021 thru April 1, 2022. This is the Period of Performance.

Filene Center’s closure schedule for 2020 and

2021. Please confirm.

Typically 9/27/2020 ‐ 4/16/2021 and 9/26/2021 ‐ 4/15/2022 w/ a 2‐ day event the 1st or 2nd Friday‐Saturday in December

Are existing structural drawings available for the Filene Center building? Please provide structural drawings so we could confirm the structural layout for all roofs.

There should be plans in the library (ETIC), should have S set available

Due to the quantities and fluctuating pricing of the lumber materials, would the Government consider reimbursement of material price increases during the project? Please advise.

No, material cost escalation will not be reimbursable. It is the responsibility of the contractor to forecast price indices per their own means and methods and include their final pricing for the scope within their respective bid.

Can the on‐site superintendent perform the roles of the QC and Safety? The project does not appear large enough to support two on‐site personnel.

Please see Section H / Special Clause I: Key Personnel, it will provide information on which Key Personnel positions are acceptable to combine.

Reference SPECIAL CLAUSE II: KEY TRADES:

Does the agency have sub preferences or non‐ preferred subs for these trades? For us to qualify a subs proposal and commit to them to an agreed upon sub‐contract with a complete scope at bid time is not a sure task that can happen. We can offer the names of whom we intend to sub‐contract to with our proposal but will need to reserve the right to make changes if we feel the need exist, at our discretion, since we are providing a bond, please leave this to us as we are being hired to perform the project.

See Section H Special Clause II: Key Trades and Section L (E)(c ‐ Factor

3)(Subfactor 3A – Project Experience).

Will a scan of the bid bond be acceptable, or does the Govt require the original bid bond and if so, by what date?

Yes an electronic scan of the bid bond is acceptable and preferred

Page 147, Section L “Roles and Responsibilities:

Provide an organizational chart and narrative that demonstrates the roles and responsibilities of the proposed prime contractor and all key subcontractors (see Section H ‐ Special Clause III

– Key Trades).” Please clarify, is this referring to

Special Clause II‐ Key Trades?

Yes, key subcontractors are the key trades as referred to in Special

Clause II – Key Trades.

Spec 01 50 ‐3, 2.2, A, 2 states to provide an onsite trailer for the Contracting Officer and the

NPS. Please confirm these two personnel could share an office in the contractor’s trailer.

No, the selected Prime Contractor and the NPS must have separate trailers.

Reference: Section L‐ VOLUME I, TECHNICAL

PROPOSAL – FORMAT, ORGANIZATION,

CONTENTS.

Please confirm each Factor of Volume 1

Technical proposal shall be prepared as a stand‐ alone PDF file

It is acceptable to provide all Items in Volume 1 as a single and continuous document.

Should we provide the cover page and TOC as a separate file?

Cover Page and TOC as part of the Volume 1 single and continuous document.

Do you want pages continuously numbered in

Volume I, or numbered by Factor Section?

Continuously Numbered

Please confirm the Cover page, TOC, indexes do not count toward total page count restrictions in each factor.

Cover Page and TOC do not count toward total page count restrictions.

Can the schedule be submitted on an 11x17 page for readability / legibility? Can this 11x17 page be counted as a single page, or excluded from the page count?

If the schedule is legible then a 11x17 format is acceptable. The construction schedule can be counted as (1) page.

Please confirm‐ do the page counts on each

Factor apply to a single side (e.g., Factor 1 15‐ page limit means 15 total pages, and not 15 double‐sided pages for 30 total?)

All pages number requirements are equivalent to Single Sided Pages only.

The requirement to include resume and specific safety training completed for the Site Safety manager appears to duplicate the requirement in Factor 3, SUBFACTOR 3B – KEY PERSONNEL

EXPERIENCE: Submit resumes for key personnel...including On‐Site Safety Manager.

Please confirm if you want the Safety

Manager’s resume in both Subfactor 2B and

Subfactor 3B, or in only one section, which section.

Provide Safety Manager’s Resume for both 2B and 3B

Key personnel required on‐site: please confirm you are requiring a minimum of 2 key personnel on‐site: the On‐Site Superintendent (who can also be On‐Site Safety Manager), and the On‐

Site Quality Control Manager.

Please see Section H / Special Clause I: Key Personnel, it will provide information on which Key Personnel positions are acceptable to combine.

May we provide other recently completed PPQ forms from our clients? At this time of year, we are having to make numerous duplicate requests to our clients, including the NPS, and our clients are inconvenienced by these multiple requests

No, PPQ’s submitted must be in accordance with the NOTE outlined in Section L (3)(c Factor 3 – Experience)(Subfactor 3A – Project

Experience) and instructions outlined in Section L (4)(d Factor 4 –

Past Performance)

Would the government allow PPQs on other forms (e.g. see attached PPQ per FAR 3.104, NAVFAC/USACE PAST PERFORMANCE

QUESTIONNAIRE (Form PPQ‐0))?

Yes, as long as the other forms at a minimum cover all items asked for in the supplied PPQ form (Solicitation Attachment 05 – Past

Performance)

Would the government allow us to include in our proposal PPQs previously submitted (with client signature/date and locked document), rather than have clients submit directly to NPS?

No, all PPQ’s must be submitted directly to the NPS.

d.Will the government accept CPARS? If so, do we need to include a copy and do we need to complete the 1st 2 pages of the PPQ and include?

No, It is the Government’s responsibility to check CPARS in addition to the submitted PPQs.

Reference: L, paragraph F. VOLUME II, BUSINESS AND PRICE PROPOSAL – FORMAT, ORGANIZATION, CONTENTS 2. ORGANIZATION:

Please confirm you want Volume II submitted as separate files (e.g. SF1442; Price Schedule; Bid

Bond; Section K; General References;

Subcontracting percentage worksheet)

Volume 2 may be submitted as a single continuous document.

If yes, should we provide the cover and TOC as a separate file as well?

The Cover Sheet and TOC documents may be part of the single continuous document.

Will NPS accept a scanned copy of the Bid Bond in lieu of a hard copy?

Yes an electronic scan of the bid bond is acceptable and preferred

What do you mean by include “folders”? The term “Folders” shall be disregarded as hard copy submissions are not accepted for a response to this solicitation.

We request an extension to the Bid submission deadline for 140P2020R0049 WOTR‐146606

Renovate Exterior Shell at Filene Center. We would request the deadline be extended by 2 weeks, to August 24, 2020

An extension is being considered, if granted it will be communicated as an amendment.

Both Subfactor 2B‐Safety and Subfactor 3B‐Key

Personnel ask for the resumes and qualifications of our Safety Manager. Can you please confirm this information should be in both places?

Provide Safety Manager’s Resume for both 2B and 3B

Due to COVID‐19 office closures we are having difficulty getting a hold of past contracting officers to complete past performance evaluations. With this in mind, can we submit previously completed PPQs?

No, PPQ’s submitted must be in accordance with the NOTE outlined in Section L (3)(c Factor 3 – Experience)(Subfactor 3A – Project

Experience) and instructions outlined in Section L (4)(d Factor 4 –

Past Performance)

#2 under Factor 4‐Past Performance states that in our proposal, the offeror should submit the copies of the Questionnaire that were forwarded to our references.

Should our references submit their completed

PPQ evaluations to NPS? If so, what is the email address that should be used for PPQ submission?

All PPQs must be sent to both: john_babcock@nps.gov and frank_camacho@nps.gov

Are the page limits single sided or double sided? All pages number requirements are equivalent to Single Sided Pages only.

Will the NPR accept CPARs in lieu of PPQs? No, It is the Government’s responsibility to check CPARS in addition to the submitted PPQs.

Are we to include in Section H Form with our proposal? If so, in which section do you want the form included?

Contractors may fill in Section H clauses and include in Volume II after SF‐24 Bid Bond and before Section K. However; this is not required as the NPS will input the names for each position based on the acceptance of a proposal.

Do we need to submit an online copy of our representations and certifications?

No, it is the Government's responsibility to obtain this information via the SAM System.

Was the subcontracting percentage worksheet included in the solicitation?

52.219‐4 is incorporated into this solicitation, the subcontracting percentage worksheet will be posted as part of an amendment to this solicitation.

Are we required to submit the all pages of the

PPQs or just the first which contains the reference’s information?

Please submit all pages of the PPQ form.

Is there specific formatting instructions for the proposal? As in margin, font, and page size?

Yes, 8 1/2 x 11 page size, single spaced, single sided, 12pt font, margins are 1" top, bottom, left, and right.

The solicitation notes that the period of performance is limited to 365 days, but the specifications provide limits on construction to be from October thru April over 2 seasons.

Please clarify the period of performance.

The awarded contractor will have (2) working seasons; October 1, 2020 thru April 1, 2021 AND October 1, 2021 thru April 1, 2022. This is the Period of Performance.

Can the Contractor Performance Assessment

Report (s) (CPARS) be accepted to satisfy Factor

4 – Past Performance line item?

No, It is the Government’s responsibility to check CPARS in addition to the submitted PPQs.

Can the siding behind the cables at the cable raceways running up the walls remain in place?

Please advise.

This is acceptable.

Architectural plan note 02‐23 on Sheet A28 appears to indicate that the rain curtains are to remain. Can the rain curtains be removed by

NPS prior to construction? They may pose a safety hazard to the workers when working near them. Please advise.

The intent is to remove the Rain Shields. We anticipate having a concurrent project to replace the rain curtains and we anticipate this can be done concurrently.

Will extended working hours and weekend work be permitted? Please advise

This can be arranged through advance notification to the CO and coordination with Park management.

The documents call for two phases, the listed period of performance is 365 days and work is only permitted during the stage closed season.

Please confirm the actual period of performance for each phase.

The awarded contractor will have (2) working seasons; October 1, 2020 thru April 1, 2021 AND October 1, 2021 thru April 1, 2022. This is the Period of Performance.

Please advise on the responsible party that will coordinate the utility companies currently connected to the antennas for removal.

The Park will provide specific contacts to the awarded contractor.

The documents state that the project requires a

Superintendent, Safety and Quality Control person. The solicitation states Superintendent and Safety can be the same person, however the specifications state that the Superintendent and Quality Control can be the same person.

Please confirm the requirements for field staff.

A Superintendent, Safety and Quality Control personnel are required.

Per 01 40 00 1.5 The Contractor's Quality Control Supervisor may also be the Superintendent as long as the duties of both roles are executed in a manner acceptable to the

Contracting Officer. The Safety Representative must be fulltime and hold no other responsibilities.

Please confirm the submittal review period is 30 days.

Informational Submittals are up to 10 days review time and action submittals are up to 30 days review time.

Please clarify the fencing requirements. 01 50 00 2.1 a‐d, 01 50 00 3.4 f, describes temporary fencing requirements. Read and follow sepcification requirements per this item.

The specifications state that aeration of soil as required by the Contracting Officer. Please clarify.

Specification Section 01 56 39 3.9 "Repair and Replacement" D.

describes this requirement, when it is needed and the requirements of such when directed by the Contracting Officer

Please confirm whether offerors may provide

CPARS evaluations in lieu of the provided Past Performance Questionnaire form.

No, It is the Government’s responsibility to check CPARS in addition to the submitted PPQs.

Please confirm whether offerors may provide

PPQs filled out for past projects in lieu of the provided Past Performance Questionnaire form.

No, PPQ’s submitted must be in accordance with the NOTE outlined in Section L (3)(c Factor 3 – Experience)(SubFactor 3A – Project

Experience) and instructions outlined in Section L (4)(d Factor 4 –

Past Performance)