PRPA_18017_Preproposal_Documents.pdf

Question

No. Offeror Question NPS Response

Per Page 142 of 174 of the revised Solicitation from Amendment 1 – All

SSF 4024 – Conditional Access to Sensitive but Unclassified Information

Non‐Disclosure Agreements from all individuals involved with developing the proposal, attending the site visit, and/or reviewing project documents must be returned to NPS no later than 1200 ET on

December 5, 2018. Since at this point in the proposal we do not know who our subcontractor coverage is going to be, restricting the NDA’s to be completed by December 5th severely limits our subcontractor outreach capability. Could the RFP be revised to read that all NDAs required for the prime offeror and those attending the site visit be due by December 5th and all NDAs required by subcontractors be submitted prior to proposal due date?

Section J of the solicitation (pg. 142) has been revised to address this discrepancy. See Amendment 002.

Section L. D. Proposal Format limits the Technical Proposal to 50 pages.

Section L. D. 3. Past Performance requires that the offeror submit completed PPQs that are three (3) pages each for five (5) projects per firm (potentially five or more firms). These forms alone could total 75 pages (3 pages x 5 projects x 5 firms). Please consider eliminating these forms from the page count or increasing the maximum number of pages for the submission.

The solicitation has been changed so that the PPQ's do not count toward the Phase 1 Technical Proposal 50 page limit.

Section L. D. 1. b. Construction Team requests information related to the Prime or subcontractor firm to perform subsurface conduit and structure installation. Please confirm that NPS would like to have qualifications data for both the Prime Contractor and the subcontractor firm that will perform the subsurface conduit and structure, if these are two different firms.

Yes we would want the qualifications data for both Prime and Sub if they are two different firms.

Please advise if the PPQ's contribute to the page limit as detailed in section L part D (page 150 of 174).

As stated above, the PPQs will not count toward the 50 page limit of the

Technical Volume for Phase 1.

Please advise if CPAR's can be substituted for PPQ's.

Yes CPARS can be substituted for PPQs, but it must be submitted in the required PPQ format.

Please advise if previous PPQ's can be provided for submission into the

Phase 1 techincal proposal.

Yes, as long as they meet the criteria described in Section L, Part D.

How will classified material be distributed in Phase 2?

All classified materials will be shipped via FedEx to each firm's Facility

Security Officer. Generally, the Government issues hard copies of the documents on paper and electronic copies of the documents on CD‐

ROM. However, the Government reserves the right to change the format of the documents provided.

Can you describe issues we may encounter regarding work near the south portico?

Work in this area must be performed during August Work Window periods; in addition, this area has a very high concentration of natural resources (trees and vegetation), a very high concentration of cultural resources (historic features and finishes) and will require work which must physically connect to historic structures; all in an area which is in very close proximity to high level campus operations.

9 How long will the Phase 2 solicitation be out? 30 days

How long after the Phase 1 deadline of January 7th will it take for the

Phase 2 solicitation documents to be sent out?

We're expecting a turnaround time of less than 2 weeks.

Will there be a suggested plan for phasing?

No. Any work phasing or sequencing requirements will be specified in the contract documents. Otherwise, the Contractor will develop the phasing plan in coordination with the Government during the design phase of the project.

Q&A from Prospective Offerors

Solicitation 140P2018R0106 ‐ PRPA 18017 ‐ South Grounds Infrastructure

How well do the as‐constructed/as‐built conditions drawings that will be provided by the Government under Phase 2 show the existing utility infrastructure, trees, etc.?

The as‐constructed/as‐built conditions drawings that will be provided by the Government under Phase 2 will depict the most up‐to‐date information available. They do depict subsurface utilities, surface features, trees and vegetation as accurately as is known. However, since things are always changing on‐site, there will be areas where these documents may not reflect actual conditions completely accurately. In general, the Contractor must perform their own site investigations in order to verify actual site conditions. In addition, specifically, the

Contractor must also perform pre‐condition surveys, pre‐condition documentation, tree surveys and subsurface utility investigations per the requirements of the contract.

Are we allowed to work on the pool and south portico areas at the same time?

No

Is all work going to take place inside the perimeter fence?

Not completely. The majority of the work is inside the perimeter fence, but some is outside, for example in the areas south of the perimeter fence discussed during the site visit. This will be shown on the Phase 2 documents.

Will any work extend to the east of East Executive Avenue or to the west of West Executive Avenue?

No

What will be the primary entrance onto the grounds during construction?

The majority of the time, the primary construction access route onto the grounds will be from the 15th Street side (east side), entering via 15th &

E Streets, then through Gate SP6 and north on East Executive Avenue then onto the grounds via Gate B11 on the east side of the grounds.

However, the Government reserves the right to change the required access route(s) based on Government operations as necessary, per the terms of the contract.

Will temporary screening facilities be established for this project? No

How far east and west of the South Portico does the South Portico Work area extend?

This will be shown on the documents provided under Phase 2. Generally speaking, the South Portico Work area will extend eastward to approximately the officer booth located along the ring road east of the

South Portico, and will extend westward to approximately the officer booth located along the ring road west of the South Portico, as described during the site visit.

Phase 1 Pre-proposal Conference/Site Visit December 12th, 2018

SOUTH GROUNDS INFRASTRUCTURE

PRPA - 18017

Solicitation Number 140P2018R0106

Request for Proposals No.1443N5010070901

OPENING

• Introductions

• Process for Submitting Questions

• Structure of Solicitation

• Proposal Requirements/Evaluation Criteria

• Security

• Technical Overview of the Project

PRE-PROPOSAL CONFERENCE QUESTIONS

• Questions concerning the Classified portion of the solicitation document will not be answered at the pre-proposal conference.

• Please take notes and submit a Request for Information (RFI’s) to the Contracting Officer.

• CLASSIFIED: All Classified questions shall be identified as classified and submitted in writing via certified or express mail in accordance with the DD254 instructions, to the attention of the Contracting Officer and Contract Specialist. (More Applicable to Phase 2)

PRE-PROPOSAL CONFERENCE QUESTIONS

• Pre-proposal Conference/Site Visit meeting notes, questions, and answers will be issued by a formal written amendment to the solicitation.

• Questions directed to any other Government team member will be redirected to the Contracting Officer or Contract Specialist. No answer will be provided by any other team member. All questions and answers will be provided to all prospective offerors by amendment to the solicitation.

• The Solicitation shall only be changed by formal amendment issued by the Contracting Officer.

Contract Type/Selection Process

• Limited Sources Full and Open Competition

• Two-Phase Design-Build Selection Procedures in accordance with FAR 36.3

• Alternate proposals may be accepted in accordance with clause 52.204-22.

• One Firm-Fixed-Price Contract shall be awarded

Two Phase Design-Build Selection Procedure

• One solicitation covering both Phase 1 and Phase 2 has been issued. Each phase has different evaluation criteria.

• A maximum of 3 offerors from Phase 1 will move forward to Phase 2

• Phase 2 will be conducted in accordance with FAR 15 as a negotiated, best value tradeoff procurement.

Solicitation No. 140P2018R0106

• Section B – Supplies or Services and Price/Costs Contract Price Schedule (See Solicitation Document Pg. 12)

(Contract Line Item Number = CLIN)

• “Options” listed on the Contract Price Schedule may be exercised at the proposed prices at the time of contract award, or for 180 calendar days from the date of award. (CLINs 5-12)

• Special Provision 1: Evaluation of Options - States that prices for options shall be included in the total evaluated price.

Section F – 52.211-10 – Commencement, Prosecution, and Completion of Work (839 Calendar Days after Receipt of the

NTP)

Section F – 52.211-12 – Liquidated Damages—Construction ($2,621.00 per calendar day)

Section H – Special Clause 2: Key Personnel (PM, Superintendent, QC Manager, Safety Manager, Arborist, Superintendent for Conduit Installation – No subs for 120 days)

Section H – Special Clauses for Key Trades, Unauthorized use the Secret Service Name, Small Business Participation, Liability Insurance Requirements

Section I – Contract Clauses

52.204-02, Alternate II - Security Requirements

52.219-9 – Small Business Subcontracting Plan, Alternate II

52.219-16 – Liquidated Damages--Subcontracting Plan

52.223-3, Alternate I – Hazardous Material Identification and Material Safety Data – (Must identify any hazardous material to be delivered or used in performance of the contract)

52.228-15 – Performance and Payment Bonds—Construction (Note: Requires resubmittal as contract amount increases)

52.232-27 – Prompt Payment for Construction Contracts (14 days)

52.236-5 – Material and Workmanship

52.236-6 -- Superintendence by the Contractor

Section I - Contract Clauses

52.236-01 – Performance of Work by the Contractor Contractor shall perform on-site and with its own organization, work equivalent to at least 15% of the total amount of work to be performed under the contract.

52.236-9 - Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements

52.236-12 – Cleaning Up

Section I – Contract Clauses

Section J – List of Attachments to Solicitation

Section K – Representations, Certifications, and Other Statements of Offerors

Section L – 52.228-1 – Proposal Guarantee 20% of total bid price or $3,000,000, whichever is less

- Due January 7th, 2019 - offers shall only submit a proposal that addresses the Phase 1 criteria.

- This solicitation does not permit email submission of proposals.

– Phase 1 - Volume I: Technical Proposal (5 hard copies and 1 flash drive)

– Phase 1 - Volume II: Business and Price Proposal (5 hard copies and 1 flash drive)

Solicitation

Section L – Instruction to Offerors

Phase 1 - Volume I: Technical Proposal Proposal Format

1. Project Teaming, Team Qualifications and Experience

• Subfactor 1 – Design Team

• Subfactor 2 – Construction Team

2. General Technical Approach

• Subfactor 1 – General Technical Approach for Design

• Subfactor 2 – General Technical Approach for Construction

3. Past Performance

4. General Project Management and Quality Control

Phase 1 - Volume II: Business Proposal Proposal Format

1. SF-1442 – Solicitation, Offer and Award

2. Acknowledgement of Amendments

3. Section K – Representations, Certifications and Other

Statements of Offerors

Section M - EVALUATION FACTORS FOR AWARD

• Award may be made without discussions or negotiations,

• All non-price factors are listed in descending order of importance on the next slide. Subfactors within a factor are of equal importance. Price is not a factor in Phase 1.

• In Phase 2, all evaluation factors, other than cost or price, when combined are approximately equal to cost or price.

Section M - EVALUATION FACTORS FOR AWARD

PHASE 1 FACTORS RATING

Project Teaming, Team

Qualifications and Experience Numerical

General Technical Approach Numerical Past Performance Numerical (Relevancy and Confidence)

General Project Management and Quality Control

Numerical

• FACILITY CLEARANCE REQUIRED: SECRET

• LEVEL OF SAFEGUARDING REQUIRED: SECRET

• All classified information, depending upon their level of classification, will be either hand carried or mailed via certified or express mail, i.e., FedEx, etc., in accordance with applicable regulations as provided by the Project Security Officer. (DD254).

• All clearances must be completed before an individual can access the site or view the classified materials.

SECURITY

GENERAL TECHNICAL OVERVIEW

PHASE 1 DESIGN-BUILD SCOPE OF WORK

(Solicitation Attachment D)

• Schedule: Anticipated award NLT May 1, 2019 (SOW Part 1.6; Table on SOW page 12)

– CLIN 1-South Grounds Design-Main Track: Complete NLT Apr 3, 2020

– CLIN 2-South Grounds Design-South Portico Aug 2019 Track:

Complete NLT Jul 26, 2019

– CLIN 3-Construction-South Portico Aug 2019: 20 calendar days total, accelerated & expanded work schedule

– CLIN 4-Construction-South Grounds: Begin Apr 15, 2020; 503 calendar days total

– Optional CLINs: If exercised by CO, design will be incorporated into the work of CLIN 1 and construction into the work of CLIN 4 with no change in the specified contract schedule

• Partial Work Shutdown – Winter 2020-2021 (SOW Part 2.1.1.6)

(Solicitation Attachment D)

• Construction Work Performed at Convenience of Gov’t (SOW Part 2.1.1.1)

– All of DBC’s on-site work must be planned and scheduled in detail and in advance by the DBC and is subject to CO review and approval

– Project Schedule (SOW Part 2.1.5)

– Three Week Look Ahead Schedule (SOW Part 2.1.5.2)

– Construction Work Plans (SOW Part 2.1.5.3)

– Temporary Work Stoppages (SOW Part 2.3.7)

• Construction Work Phasing and Sequencing (SOW Part 2.1.1.2)

– Work must be performed sequentially in discrete phases

– Phases defined during design; small contained area; one escort

– Work permitted in only one phase at a time

– Each phase must be complete and restored before starting next phase

(Solicitation Attachment D)

• Escort Requirements (SOW Part 2.1.1.1)

– Everyone must be escorted by credentialed and badged individuals

– One (1) Government escort will be provided

• Special Holidays (SOW Part 2.1.1.5)

– Easter Egg Roll, Congressional Picnic, Halloween, Inauguration

• August Work Window & South Portico Work (SOW Part 2.1.1.7)

– Allows significant, impactful work near the house to be performed 24/7

– All South Portico Work must be performed during August Work Windows

(Solicitation Attachment D)

• Security Requirements (SOW Part 2.1.7 and all Subparts)

– Detailed requirements will require active management by DBC

• Site Access Requirements (SOW Part 2.1.8)

– Detailed requirements will require active management by DBC

• Subsurface Utility Investigation Requirements (SOW Part 2.2.2.2)

– Required during design; must incorporate both non-invasive and invasive means and methods

– Plan required to be submitted at start of design

(Solicitation Attachment D)

• Tree and Plant Protection (SOW Part 2.2.2.3)

– Protection of existing resources, including many mature trees of significant historical value, is critical and will be closely monitored

– Many specific requirements that the DBC must manage in conjunction with their Certified Arborist

• Other Special Requirements (THIS LIST IS NOT ALL

INCLUSIVE; PLEASE READ THE SCOPE OF WORK)

– Construction Staging Area (SOW Part 2.4.1)

– Daily Restoration of Disturbed Areas (SOW Part 2.4.6)

– Construction Equipment Restrictions (SOW Part 2.4.7)

QUESTIONS?

Thank you for your time and interest in this project!