Attachment_8_Pre-Solicitation_Conference_Meeting_Minutes__0001.pdf

Attachment 8 Pre-Solicitation Conference Meeting Minutes

Date and Time: July 22rd, 2021 at 10:00 a.m. Mountain Standard Time

Solicitation No: 140L0621R0022

Title: Price Road Reconstruction, WY

Project Description:

The Bureau of Land Management (BLM) has a requirement for Price Road Reconstruction. This project is located at Natrona County, Wyoming (Zip Code 82604). The site is approximately 18 miles southwest of Casper along Highway 220, then leading to Trappers Route Road and Price

Road. This project consists of Furnishing labor, equipment, supplies, and materials for reconstruction of 1.92 miles of recreational road. Work includes, but is not limited to the following:

1. Roadway corridor clearing and grubbing

2. Earthwork and grading to construct roadbed

3. Installation of separation/stabilization geotextile over prepared road subgrade

4. New crushed aggregate base course for road surfacing

5. Five new drainage culverts

6. New roadway signage

7. Two new cattle guards

8. Barb wire fence and gate connections

9. Erosion and sediment control and rehabilitation of old roadbed

10. Seeding and mulching all areas disturbed

Attendees:

Government:

Matthew Gilger – CS, BLM

Steve Hollister – COR, BLM

Mike Kelly - BLM

Katy Kuhnel – BLM

Tom Berdan – BLM

Keven Hoover – BLM

Contractor:

Travis – Guardian Construction

Michael Murphey, HD INC., 719-357-1124, mmurphy@hditeam.com

Jessie Scott – X Field Services, jake@xfieldservice.com

Type of Construction: Highway

Magnitude: $1 – $5 Million

North American Industry Classification System (NAICS): 237310, Highway, Street, and Bridge

Construction. The small business size standard for this NAICS code is $39.5 million.

Set-Aside: Total Small Business

Limitations of Subcontracting: Yes, the prime contractor must perform at least 15% of the cost of the contract, excluding the cost of materials.

Bid Bond: Yes, 20% mailto:mmurphy@hditeam.com mailto:jake@xfieldservice.com

Performance and Payment Bonds: Yes, 100% of the contract amount. Contractor shall furnish these bonds 10 calendar days after award.

Construction Wage Requirements: Formerly Davis-Bacon Act; DOES apply to this project and is provided in attachment 4, titled, “DOL Wage Determinations.”

Contracting Officer: Nate Roush, located in the National Operation Center (NOC) in

Lakewood, Colorado.

Contracting Officer Representative: Steve Hollister, located locally in Wyoming.

Questions Due: July 28th, 2021 at 2:00 p.m. Mountain Standard Time. All questions must be submitted in writing to mgilger@blm.gov. No questions will be accepted via phone calls.

Responses to questions received will be published in an amendment to this solicitation on sam.gov. For information on the questions due date see page 33 of this solicitation.

Proposal Due Date: August 16th, 2021 at 2:00 p.m. Mountain Standard Time. For information on submitting proposals see page 34 of this solicitation.

POP: 90 calendar days (15 days for submittal and ordering material, and 75 days for construction)

Work Hours: Regular work hours will be 7:00 am – 6:00 pm, M-F (OR whatever your contract states), except government holidays. Work outside the regular work hours, including

Saturdays, Sundays, and government holidays, may be approved but a request must be submitted to the Contracting Officer in sufficient time to allow satisfactory arrangements to be made by the

Government for oversight and inspection.

Basis for Award: The Government intends to make single award utilizing the Lowest Priced

Technically Acceptable (LPTA) source selection procedures as defined in FAR Part 15. An award will be made to the responsible offeror whose proposal conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation.

Final talking points:

-Please read the following sections of the solicitation: Section L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS and Section M: EVALUATION FACTORS FOR AWARD.

- In the Specification Section 02315 Earth Moving, for Topsoil Stripping, Stockpiling and Re-spreading and Embankment in Place, the CO has determined that it is impracticable for

Government personnel to perform the original and final quantity surveys, and thus the Contractor will perform these surveys. Therefore, Federal Acquisition Regulation (FAR) 52.236-16 Alternate 1, Quantity

Surveys applies to the items listed above and all other items are lump sum.

This clause states the following:

52.236-16 Alternate 1, Quantity Surveys (Apr 1984)

(a) Quantity surveys shall be conducted, and the data derived from these surveys shall be used in computing the quantities of work performed and the actual construction completed and in place.

(b) The Contractor shall conduct the original and final surveys and surveys for any periods for which progress payments are requested. All these surveys shall be conducted under the direction of a representative of the Contracting Officer, unless the Contracting Officer waives this requirement in a specific instance. The Government shall make such computations as are necessary to determine the quantities of work performed or finally in place. The Contractor shall make the computations based on the surveys for any periods for which progress payments are requested.

(c) Promptly upon completing a survey, the Contractor shall furnish the originals of all field notes and all other records relating to the survey or to the layout of the work to the Contracting Officer, who shall use them as necessary to determine the amount of progress payments. The Contractor shall retain copies of all such material furnished to the Contracting Officer.

(End of clause)

Questions and Answers:

No Questions were asked.

End of Meeting.