B08_Attachment_3_SOW_Propane_EESC_Leetown_Rev_1_0001.docx

Statement of Work Propane Gas & Delivery Service US Geological Survey EESC Leetown Science Center (LSC)

1.0 Introduction

1.1 Background.

1.1.1 In 2020, the USGS Patuxent Wildlife Research Center (PWRC) and Leetown Science Center (LSC) merged to create the Eastern Ecological Science Center (EESC). This requirement is specific to the Leetown Science Center (LSC).

1.1.2 The USGS LSC located at 11649 Leetown Road, Kearneysville, WV 25430 and has a requirement for liquid propane gas to be delivered via automatic fill-up on a weekly basis to the following Government-owned tanks.

1.2 Scope.

1.2.1 The Contractor shall provide deliver propane in accordance with this Statement of Work (SOW).

2.0 Requirements

2.1 Contractor shall be a valid Special Fuel Seller for the state if required by the state. The Contractor shall obtain the proper licenses, registrations and certificates to supply bulk propane in the state the center is located.

2.2 Propane gas to be delivered via automatic fill-up on a weekly basis to the following Government-owned tanks. Propane usage is estimated to be between 5,000 - 15,000 gallons per month. The tank sizes and locations for LSC are:

2.2.1 Six (6) 1,000 gallon above ground tanks at Bldg. #205, FHL;

2.2.2 One (1) 1,000 gallon above ground tank at Bldg. #213, FM – secured area;

2.2.3 One (1) 1,000 gallon underground tank at Bldg. #2, Admin;

2.2.4 One (1) 500 gallon above ground tank at Bldg. #144, Stream Lab;

2.2.5 One (1) 4,000 gallon underground tank at Bldg. #210, Tele-work/AEL;

2.2.6 One (1) 500 gallon above ground tank at Bldg #123, Qtrs;

2.2.7 Two (2) 1,000 gallon underground tanks at incinerator behind FHL, Incinerator;

2.2.8 Two (2) 150 gallon tanks at Qtrs #11

2.3 The Contractor shall provide a usage/tracker report every 3 months starting from the first delivery of propane. This report shall be emailed to the Facility Manager. The report shall include at a minimum:

2.3.1 Month/Year of each delivery

2.3.2 Each tank description (total of 15 tanks)

2.3.3 Qty (per gallon) delivered per month for each tank

2.3.4 Task Order Award Number

2.3.5 Task Order period of performance start and end date

2.3.6 Task Order original funding amount

2.3.7 Task Order invoiced amount

2.3.8 Task Order remaining funding amount

2.4 The contractor will also notify the Facility Manager if repairs are necessary for the propane fed equipment and buildings.

2.5 Maintain a clean and professional appearance. There will be no smoking in government buildings at any time, and if contractor does smoke on USGS property, they are expected to dispose of butts in proper receptacles and not on USGS grounds. Speeding on USGS grounds is not tolerated.

2.6 The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, and files necessary to accomplish services as described and required in this SOW. The contractor will perform to the standards required in the contract and will be expected to work closely with the U.S. Geological Survey (USGS) representatives throughout the duration of the services.

2.7 The government reserves the right to contact the vendor at any time during the performance of this contract as the need arises to refill the tanks with delivery occurring within 2 business days of the notification.

2.8 All deliveries performed shall be coordinated with one of the authorized individuals prior to commencement. Deliveries shall take place Monday through Friday, excluding Federal Holidays. Facility Manager is onsite Monday through Friday from 7 AM to 4 PM.

3.0 Ordering instructions.

3.1 The supplier shall furnish propane as described in Section 2.0, Requirements, when requested by the authorized representative. The ordering period for the USGS authorized representative is for one period of three (3) years from award date

3.2 The total value over the three (3) year period is not-to-exceed (NTE) $450,000.00

3.2.1 Minimum Order: $500.00

3.2.2 Maximum Order: $50,000.00

3.3 Individuals authorized to place orders. Orders accepted by the vendor from anyone other than stated above may result in nonpayment for services rendered.

3.3.1 Name, Title, Location, contact information. USGS Facilities Manager, TBD at Award.

3.4 Delivery tickets.

3.4.1 The Government shall submit orders by email or phone. The following information will be provided by the Government:

3.4.1.1 Government Representative’s name, phone number, and email;

3.4.1.2 Order number assigned by the Government Representative;

3.4.1.3 Items for purchase including item number, quantity, special instructions and delivery instructions, as required.

3.4.2 All deliveries shall be accompanied by delivery tickets or sales slips that contain the following minimum information:

3.4.2.1 Name of supplier.

3.4.2.2 Order number.

3.4.2.3 Date of purchase.

3.4.2.4 Itemized list of supplies furnished.

3.4.2.5 Quantity, unit price, and extension of each item, less applicable discounts.

3.4.2.6 Date of delivery.

3.5 Invoices. A summary invoice shall be submitted at least monthly for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

3.6 Period of Performance: Three (3) years from date of award

4.0 Special Considerations

4.1 Certain states require a valid Special Fuel Seller; Contractor is required to obtain the proper licenses, registrations and certificates to supply bulk propane in this state and provide a copy to the USGS Facility Manager.

4.2 Safety/Environment, Contractor will wear proper personal Protective equipment (PPE) when necessary and work Safely within state and Federal OSHA mandated regulations.

4.3 Security/Privacy issues (ingress to Federal Bldgs., personnel Clearances, SSN of contractors) Contractor will be trained on procedures on entering and exiting the buildings and gated areas on LSC.

4.4 All personnel working for the contractor will be required to wear visible identification while on site (contractor provided), and the contractor will provide and keep updated a list of workers to the COTR for access/egress into the Center. Anyone not on this list may be refused entry into the Center.

5.0 Pricing

5.1 Pricing per gallon will be index-plus-fee.