Attachment F - Site Visit Agenda_0001.pdf

United States Department of the Interior

U.S. FISH & WILDLIFE SERVICE

National Conservation Training Center 698 Conservation Way

Shepherdstown, WV 25443

Date: 27 August 2020

Subject: Site Visit, Trails Paving and Roadway Micro-surfacing, National Conservation

Training Center, Shepherdstown, WV

Reference: Solicitation 140F0920B0003

1. SIGN IN:

Print name, company, and sign clearly on the sign in sheet.

2. INTRODUCTIONS:

a) Contracting Officer:

Jerry W. Perry Phone: 304-876-7699 E-mail: jerry_perry@fws.gov

b) Project Manager and Contracting Officer’s Representative:

Teresa Walter

3. COMMUNICATIONS:

All communication shall be in writing (email is acceptable). All verbal questions during the site visit shall be followed with the question in writing by the contractor. All questions and answers will be disseminated by amendment through Opportunities, which has replaced FBO.

Please email the Contracting Officer with any questions. Emails or direct calls to the COR are unacceptable.

Amendment items shall include but are not limited to the following:

a) Site visit meeting minutes.

b) Contractor’s written questions.

Remarks and explanations at this meeting do not qualify the terms of this solicitation if it is not addressed in the amendment. The only official changes to the existing solicitation documents will be issued by amendment. Please monitor beta.sam.gov/opportunities for amendments. The information transmitted to Opportunities is through the beta.sam.gov website, https://beta.sam.gov/opportunities. Notification of amendments with all documents/attachments will be provided on beta.sam.gov/opportunities.

mailto:jerry_perry@fws.gov https://beta.sam.gov/opportunities

4. SOLICITATION INFORMATION:

a) Solicitation Type: This acquisition is an Invitation For Bids and is unrestricted for competition. Both large and small businesses may provide bids.

b) Subcontracting: Information regarding limitations on subcontracting are provided in FAR clause 52.219-14. To the maximum extent practicable, opportunity should be given to small businesses to participate as subcontractors; however, this does not preclude large businesses from also subcontracting.

c) Magnitude: The magnitude of the project is between $250,000.00 and $500,000.00.

d) Bonds: A Bid Guarantee and payment protection will be required. The bid Guarantee shall be 20% of the bid price. The penal amount of the payment protection at the time of contract award shall be 100 percent of the original contract price, and shall be provided within 10 days after contract award.

e) Bids: The solicitation closes on 21 September 2020 at 1:00 pm EST; at which time a public opening of the bids will take place. Instructions for delivering the bids are provided in the solicitation. You must ensure that the bid is on site and received by the Government prior to the bid opening. Bids may be mailed, sent via courier (UPS, Federal Express, etc.), or hand delivered. If you wish to hand deliver your bid or wish to attend the bid opening, please contact the Contracting Officer

f) Award: This acquisition will result in a single fixed price construction contract. Award shall be made to the lowest priced responsible bidder whose bid is responsive to the solicitation.

5. ESTIMATED SCHEDULE:

The schedule for this project is as follows:

Solicitation Close/Bid Opening 21 September 2020 at 1:00 pm EST Contract Award 23 September 2020 (estimate)

Notice to Proceed 5 Calendar Days after Award Completion of Construction 28 May 2021

6. CONSTRUCTION OVERVIEW BY PROJECT MANAGER:

a) Overview:

Project is to refurbish the paved trail system within the inner loop. Also, project will resurface several roads to extend their service life and present a better appearance.

b) Tour Sequence.

Meet at Entry Auditorium, Walk trails and roads for visual of what project entails.

7. END OF SITE VISIT