Attachment__2_-_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Heavy Equipment Operation for Habitat Restoration/Land Management Projects IDIQ Willapa National Wildlife Refuge Complex

Part 1

General Information

1. GENERAL: This is an Indefinite Quantity/ Indefinite Delivery construction contract to provide labor, equipment, and fuel to perform and/or assist with the certain restoration and/or management activities. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to provide and operate heavy equipment to facilitate the completion of various habitat restoration and management activities as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Fish and Wildlife Service, Willapa National Wildlife Refuge Complex, 3888 SR 101, Ilwaco, Washington, 98624 seeks construction services to support habitat restoration and land management activities for Willapa NWR, and Julia Butler Hansen Refuge for Columbian White-tailed Deer and Lewis and Clark NWR, 46 Steamboat Slough Road, Cathlamet, Washington, 98612).

Over the next several years the Complex is responsible for implementing site work on the three refuges and on various lands projects for the maintenance, rehabilitation or restoration of various habitat types. This work will be accomplished utilizing various pieces of large equipment with operators.

1.3 Objectives: The Contractor will utilize equipment and operators for wetland construction, forest stand improvement, facilities improvements, fuels reduction, invasive species eradication, and site rehabilitation or restoration in forest, prairie, pasture, coastal beach and dune, estuary, stream, river and wetland habitats on the three refuges.

1.4 Scope: Services include the full mobilization and demobilization of heavy equipment with operators to various job site and the completion of tasks in support of habitat restoration and management activities using the equipment as detailed in subsequent task orders. The Contractor shall accomplish restoration, enhancement, fuels reduction and site rehabilitation in forest, prairie, pasture, coastal beach and dune, estuary, stream, river and wetland habitats and infrastructure improvements (roads, parking lots, trails, and culverts). Work will be performed using the equipment specified below in Section 4.4. The Contractor should specify the make and model for each type of equipment (include horse power and/or size of attachments), an hourly rate for the base machine and operator with the specified attachment. Also specify any equipment mobilization rates.

1.5 Period of Performance: The period of performance will be for five (5) years from the date of award.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor will not be required to work on any of the following holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 a.m. – 4:30 p.m Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Emergency/Miscellaneous maintenance functions may be required to be scheduled during non-duty hours due to the nature of the work or specific scheduling requirements. Emergency work is required when immediate action to correct or prevent loss or damage of Government property, or to eliminate hazards to personnel or equipment.

For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Willapa National Wildlife Refuge Complex including:

- Willapa National Wildlife Refuge, 3888 SR 101, Ilwaco, Washington, 98624

- Julia Butler Hansen Refuge for Columbian White-tailed Deer, 46 Steamboat Slough Road, Cathlamet, Washington, 98612

- Lewis and Clark National Wildlife Refuge, 46 Steamboat Slough Road, Cathlamet, Washington, 98612.

1.6.6 Type of Contract: The government will award no more than 3 Indefinite Quantity/Indefinite Delivery (IDIQ) contracts.

1.6.7 Security Requirements: Not applicable

1.6.7.1 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The Contractor employees will have current licenses and Contractor shall maintain bonding and insurance required to perform designated tasks.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): Not Applicable

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

Jackie Ferrier, Project Leader Willapa National Wildlife Refuge

3888 SR 101

Ilwaco, WA 98624

(360) 484.3482 jackie_ferrier@fws.gov

Matt Lloyd, Deputy Project Leader Willapa National Wildlife Refuge

3888 SR 101

Ilwaco, WA 98624

(360) 484.3482 matt_lloyd@fws.gov

Chris Kane, Refuge Manager Julia Butler Hansen Refuge for the Columbian White-tailed Deer PO Box 46 Cathlamet, WA 98612 360-795-3915 chris_kane@fws.gov

The Contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00p.m, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Not Applicable

1.6.14 Other Direct Costs: Not Applicable

1.6.15 Data Rights: Not Applicable

1.6.16 Organizational Conflict of Interest: Contractor and Subontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide site maps, driving directions and practical logistical considerations to the Contractor. The Government will also provide project descriptions and objectives and in some cases design drawings, staking, cut and fill locations and specifications. In some cases the Government will provide materials specific to the project including fill material or gravel when repairing or construction requires additional materials. The Government will provide project oversite to include checking grades where applicable, quality control on finish work, and determination when the project is complete. The Government will also provide transportation barge services for accessing island units within the Columbia River and Willapa Bay.

3.2 Facilities: The Government will provide staging and equipment servicing areas. Most of these locations will be in areas where public vehicle access is not allowed providing limited security. Where feasible, the Government will provide a storage location behind locked gates. Most areas have cell phone reception.

3.3 Utilities: In some cases, the Government will provide access to water, electrical power, and restroom facilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: In some cases, the Government will provide additional heavy equipment/operators where needed to complete specific projects.

3.5 Materials: The Government will provide construction materials if called upon based on the project description (i.e. gravel when improving roadways). Personal Protection Equipment standards and natural resource protection training and best management practices will be provided as needed.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials. The Contractor shall furnish fuel, lubricants, maintenance, repair tools, and spill containment material for equipment listed below (4.4); all personal protective equipment for operators including safety vests, hard hats, hearing and eye protection, as well as proper foot wear.

4.4. Equipment. The Contractor shall provide the equipment/operator for the following equipment:

- Low Ground Pressure crawler dozer with 6-way blade and cable winch on rear (Caterpillar D6 Series, John Deere 750 Series or equivalent).

- Low Ground Pressure crawler dozer with a standard universal blade with rippers on rear (John

Deere 850 Series or equivalent).

- Hydraulic Excavator with 24-inch minimum-width tracks, standard arm with minimum 33-foot reach at grade, minimum one cubic yard heaped capacity bucket (Caterpillar 225 Series, John Deere 690 ELC Series, or equivalent).

- Long Reach Hydraulic Excavator with 24-minimum-width tracks, long arm with minimum 59 foot reach at grade, minimum once cubic yard heaped capacity bucket (John Deere 270C LC or equivalent)

- Rubber wheeled back hoe, four wheel drive, with a reach of not less than 15 feet (John Deere 410 or equivalent)

- Road grader - Articulating, rubber -wheeled, four wheel drive, and a standard universal blade with subsoiler (Caterpillar 140 or equivalent).

- Rear dump truck, standard with not less than 10 cubic yards capacity,

- Rear dump truck, 10 cubic yards capacity, heavy duty, six- wheel drive, dump truck capable of off-road hauling in various substrates including ocean beach sand and coastal pastures for various restoration activities such as wetland habitat and snowy plover nesting restoration.

- Rubber tracked rear dump truck, minimum 10 cubic yards capacity,(Morooka MST-2200VD or similar)

- Vibratory Drum Roller, self- propelled, single roller configuration, roller minimum width 4 feet, minimum weight 2000 lbs.

- Vibratory Drum Roller, self- propelled, single roller configuration, roller minimum width 8 foot, minimum weight 8000 lbs.

- Tractor and disc – not less than a 95 HP, four-wheel drive, PTO 540-1000 RPM.

- Tractor and disc- not less than 250 HP, four wheel drive, PTO 540-1000 RPM.

- Tractor and Lowboy – triple axel capable of hauling a hydraulic excavator similar in size to John Deere 790, with a minimum 26’ bed length by 14’ width, and 120,000 lbs. gross weight.

- Articulated dump truck, minimum of 20.0 cubic yards capacity, heavy duty, dump truck capable of off-road hauling in various substrates (Caterpillar D25D or equivalent).

- Hydraulic Mini Excavator with 17-inch minimum-width tracks, standard arm with minimum 23-foot reach at grade, minimum 0.3 cubic yards capacity bucket (Kubota KX080 or equivalent).

- Rubber-tired wheel loader, four wheel drive, with a minimum of a 2.0 cubic yards bucket

(Caterpillar 930M or equivalent).

Work will be performed using the equipment specified above. In the quote, Contractor should specify the make and model for each type of equipment (include HP and/or size of attachments), an hourly rate for the base machine with the specified attachment and the equipment mobilization rate if any.

Mobilization/Demobilization costs should be determined to the following locations:

- Willapa NWR, Ilwaco, WA

- Julia Butler Hansen Refuge, Cathlamet, WA

- Lewis and Clark NWR, Cathlamet, WA

Projections for Workload: The number of projects will vary depending on the year and season. The majority of field work is accomplished from about April through October. No minimum amount of work is guaranteed under this agreement and there may be extended periods of time when no equipment rental will be needed.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide labor, equipment and fuel to perform and/or assist with the certain restoration and/or management activities. All quotes should be based on a cost per hour basis for each piece of equipment identified (full list in section 4.4) and should include the cost of an operator. The proposal price should also include mobilization/demobilization costs to each specified refuge (Willapa NWR, Ilwaco, Washington; Julia Butler Hansen Refuge and Lewis and Clark NWR, Cathlamet, Washington).

5.2 Types of Projects. The Contractor(s) will provide the government with specific equipment and operators to restore, enhance, rehabilitate or maintain forest, prairie, pasture, coastal beach and dune, estuary, stream, river and wetland habitats; habitat restoration for migratory birds, snowy plovers, marbled murrelets, Oregon silverspot butterflies, salmonids or other wildlife; forest thinning; fuel reduction; repair and/or decommissioning of refuge dikes and roads; maintenance or repair of infrastructure or facilities; and other projects yet to be determined.

5.3 Facilities. The Contractor will provide equipment and operator to build, maintain, or repair gravel roads, parking lots; maintain/excavate drainage ditches, and installation of culverts, tide gates and water control structures utilizing government furnished materials and following government provided design specifications and layout.

5.4 Equipment operation. Equipment hours will be recorded at the beginning of the job and when complete to determine hours performed to ensure quality control – equipment must have working hour meters on the machines. Once the job is complete a cumulative report of hours worked per day will be provided to the

COR.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Equipment Reliability Equipment is functional and does not require non-routine maintenance or repair during performance

95% Hourly operation report

On time performance Contractor personnel adhere to the work hours stated in this PWS

95% Daily Log

Following instructions and projects plans

Contractor shall not deviate from original plans without prior approval from the Project Manager in advance.

100% FWS Project Manager Random sampling – daily checks

Avoidance of impacts to sensitive resources

Contractor personnel adhere to project footprint to avoid impacting sensitive resources and maintain spill response kit with equipment

99% FWS Project Manager Random sampling – daily checks

Safety Appropriate PPE will be worn at all times. 100% FWS Project Manager Random sampling – daily checks