Sol_140A2321Q0112_Amd_0005.pdf

(x)

140A2321Q0112 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

A23

Albuquerque NM 87104 Suite 352A 1011 Indian School Rd.

Indian Education Acquisition Office

03/03/20210005

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/04/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment Five (05) done to Request for Quotation No. 140A2321Q0112 as follows:

1. To include a revised Statement of Work:

Bureau of Indian Education

Window Rock ERC O&M Facilities

Branch of Facilities Management

Statement of Work

Damper & Actuator Replacement ¿Baca/Dlo Ay Yazhi Community School

03/02/2021 revised.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

CHARMAINE WILLIAMS-JAMES

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

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140A2321Q0112/0005

Introduction/Background

Background:

The bureau of Indian Education (BIE) Window Rock

ERC O&M Facility Management owns/leases and operates the Baca / Dol Ay Yazhi Community School building 1571 for the purpose of Classroom, Kitchen activities, cafeteria, and physical activities located approximately 19 miles west

Grants NM off I-40 at exit 63 in the State of

New Mexico .

Place of Performance:

Baca/Dlo Ay Yazhi Community School

PO Box 509

Prewitt, NM 87045

Period of Performance

Project to be completed 21 days after contract award has been issued. Work will be conducted within the hours of 7:00AM to 4:00PM - Monday through Friday

Scope: The Contractor shall furnish all, materials, labor, supervision, and performance of work as shown and as Specified in the submittals, specifications, and provision of this Contract services to the Bureau of Indian Education.

Building comprised of the specified location as follows:

1. Government owned facility, Baca / Dlo¿ ay yazhi -building 1571

Objectives

The contractor will replaced all 63- fire dampers and actuators ( attached for use is the Test and

Balance results) located in the school with, series 10,1.5 hour, Class 2, Opposed blades, 120 volt external actuator, 2 position, no end switch, and 165 degree. Preform testing and balance on the 63 fire dampers and actuators installed to ensure all are functional. Tie- in

Fire smoke Dampers into the fire alarm system to close upon fire alarm activation. The control replacement equipment configuration will support the 78,815 square-foot building for education of our Indian children with the most affordable technology in the industry.

TASK:

All new materials and workmanship performed by the contractor will be coordinated with the

School Principal, MS. Bianca Alexander and Agency

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NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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140A2321Q0112/0005

Facility Manger Paul Tohtsonie. Carefully inspect the electric panel and list of materials needed for replacement and repairs identified. Work with local school facility worker to locate all electrical panel boxes associated with fire dampers and actuators so the lockout/tagout can be exercised.

¿ Using the schools schematic drawing, locate all fire dampers and actuators throughout the school building. Build a numbering sequential to identify each geographical location of each unit for tracking.

¿ Contractor will coordinate with the national call center to ensure they are made aware of repairs in progress, provide start and end times to national call center daily.

¿ After a plan of operation schedule is solidified, start disconnecting or turning off breaker switches in the electrical power panel boxes by placing lock out/ tag out placards in place.

¿ Expose the dampers and actuators, be cautious with surrounding wiring, other duct system and any peripheral equipment during removal and installation.

¿ Start routine switching out dampers and actuators according to daily schedule. Ensure all flex conduits and damper shaft are disconnected and reconnected at each location according to codes.

¿ Replace all electrical and mechanical attachment to new dampers at all locations.

¿ Restart the system to ensure all material replaced meets standard requirements per manufacture.

¿ All work specified above shall be done in strict conformance with this specified SOW and

¿ National, Federal, State and local electrical building code requirements and specifications.

¿ Test with zone damper communication at zone control panel before moving to next zone.

¿ Ensure all zone being replaced are fully tested before leaving area.

¿ If other area of concerns are encountered on the Zone area inform the COR immediately so the issues can be addressed before testing are completed.

¿ Check with COR daily of progress or to report issues encountered.

¿ Stay within scope of work, any work requested Continued ...

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140A2321Q0112/0005 out of scope will be performed on contractors account if not approved by CO.

¿ Test and balance the 63 damper and actuators changed out upon completion of project to the satisfaction of the owner

Inspection will be performed by COR and approved by CO before project is released as completed. A final inspection shall be performed by the Agency

Facility Management office, when the

Contractor notifies the BIE Agency Facility

Management office in writing the work has been

Completed in accordance with the terms of the contract and desires an inspection.

Site Visit Prior to Submitting Bid Proposal:

Contractor and its technical staff are encouraged to make a site visit prior to submitting a bid proposal to acquaint themselves with the site, project buildings, and equipment conditions. All preliminary costs related to the bidding of the project will not be reimbursed to the prospective

Contractor.

To Schedule a site visit, contact the following personnel;

Paul Tohtsonie, Agency Facility Manger (505)

488-6422

Window Rock ERC Facilities Ft. Wingate

P.O. Box 581

Ft. Wingate New Mexico 87316

Tommy Belone, Facility Operation Specialist

Fort Wingate Facility Management Office

(505) 488-6421

Disposal of Materials

The Contractor shall be responsibility for the disposal of all scrap and debris/Materials in accordance with the Environmental Protection

Agency (EPA) Regulations. Dumping is NOT permitted within the Navajo Tribal Reservation boundary; thus, all solid waste debris, oils or hazardous chemical must be transported off the

Navajo Nation lands. Nearest suggested landfill location is McKinley County Landfill or landfill approved by contractor.

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140A2321Q0112/0005

Contractor Use of Premises

The School facility building is a sensitive and frequently visited facility by the public. The

Contractor shall limit the use of the premises to unauthorized areas and in only areas indicated, to allow for owner occupancy and use by the public.

1. Confine operations to areas within SOW indicated. Portions of the site beyond areas in which owners designated operations are indicated as not to be disturbed.

2. Keep driveways and entrances serving the premises clear and available to the local

Employees and public at all times.

3. At the close of each work day and at the end of the contract, the Contractor shall remove all work equipment and tools from the area.

INSPECTION AND ACCEPTANCE

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The

Contractor shall maintain complete inspection records and make them available to the

Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not--

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the

Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector

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140A2321Q0112/0005 authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting

Officer. The Government may charge to the

Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may--

(1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the

Government decides to examine already completed work by removing it or tearing it out, the

Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as

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140A2321Q0112/0005 practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the

Government's rights under any warranty or guarantee.

DAILY REPORTING REQUIREMENT

A. The Contractor shall prepare and file a

"Contractor's Daily Report", for each day of contract performance. Description must include contract number and work being performed. These reports shall be delivered to, or if directed, mailed to the Contracting Officer¿s

Representative on Fridays.

The daily report shall include the name of

Contractors and Subcontractors on-site, the number of workers and their labor categories employed on-site, the work being performed, the type of equipment on-site, any change order work being performed, and whether the work being performed is on schedule. Reports shall be numbered, dated and signed by the Contractor or his Project Manager. Failure to submit the daily reports could result in payments being withheld until such time as all daily reports are current.

E.3. FINAL INSPECTION

A. Contractor Self-Inspection. Prior to the completion date, the Contractor¿s Quality Control

Manager shall conduct a self-inspection of the site and document all items needing correction by means of a punch list. The corrected punch list shall be provided to the Contracting Officer¿s

Representative at the same time the pre-final inspection is requested. All punch list items must be corrected prior to requesting the pre-final inspection.

B. The Contractor and the Contracting Officer¿s

Representative will jointly conduct a pre-final inspection prior to requesting a final inspection. Any item needing correction shall be noted on the Pre-Final Inspection Punch List. Any discrepancies noted will be corrected prior to any final inspection. The Contracting Officer

Representative may schedule more than one pre-final inspection if he determines it necessary.

C. When the Contractor is ready for final inspection, he will request final inspection in

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140A2321Q0112/0005 writing to the Contracting Officer and

Contracting Officer¿s Representative (COR). A copy of the Pre-Final Punch List shall be attached to this request with the corrective action taken noted. The final inspection will be requested at least 48 hours before the desired date.

D. The final inspection shall be performed with the Contractor by the COR, Contracting Officer, Safety Officer, and representatives of the using activity. Any discrepancies noted will be corrected within the time specified in the contract for the completion of work.

1. Prior to close-out and final payment of the contract, the following are required:

2. All submittals; to be submitted as required by the contract and may include product submittals, as-built drawings, manuals, etc.

3. All warranties; to be submitted with the request for Final Inspection.

4. Contractor¿s Release; to be submitted with the

Contractor¿s final invoice.

END OF SCOPE OF WORK.

2. The set aside is still set for Open Market.

3. To offer due date has been extended to Friday, March 12, 2021 at 5:00 p.m. (MST) and will not be further extended.

4. Email quotes to:

Charmaine.williams-james@bia.gov

ALL OTHER TERMS AND CONDITIONS ARE TO REMAINS THE

SAME IN FULL FORCE AND EFFECT.

Legacy Doc #: IA

Period of Performance: 02/16/2021 to 03/26/2021

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)