REVISED SOW_0003.pdf

Bureau of Indian Education

Window Rock ERC O&M Facilities

Branch of Facilities Management

Statement of Work

Damper & Actuator Replacement –Baca/Dlo Ay Yazhi Community School

Introduction/Background

Background:

The bureau of Indian Education (BIE) Window Rock ERC O&M Facility Management owns/leases and operates the Baca / Dol Ay Yazhi Community School building 1571 for the purpose of Classroom, Kitchen activities, cafeteria, and physical activities located approximately 19 miles west Grants NM off I-40 at exit 63 in the State of New Mexico .

Place of Performance:

Baca/Dlo Ay Yazhi Community School

PO Box 509

Prewitt, NM 87045

Period of Performance

Project to be completed 21 days after contract award has been issued. Work will be conducted within the hours of 7:00AM to 4:00PM - Monday through Friday

Scope: The Contractor shall furnish all, materials, labor, supervision, and performance of work as shown and as Specified in the submittals, specifications, and provision of this Contract services to the Bureau of

Indian Education.

Building comprised of the specified location as follows:

1. Government owned facility, Baca / Dlo’ ay yazhi -building 1571

Objectives

The contractor will replaced all fire dampers and actuators located in the school with, series 10,1.5 hour, Class 2, Opposed blades, 120 volt external actuator, 2 position, no end switch, and 165 degree.

Tie- in Fire smoke Dampers into the fire alarm system to close upon fire alarm activation. The control replacement equipment configuration will support the 78,815 square-foot building for education of our

Indian children with the most affordable technology in the industry.

TASK:

All new materials and workmanship performed by the contractor will be coordinated with the School

Principal, MS. Bianca Alexander and Agency Facility Manger Paul Tohtsonie. Carefully inspect the electric panel and list of materials needed for replacement and repairs identified. Work with local school facility worker to locate all electrical panel boxes associated with fire dampers and actuators so the lockout/tagout can be exercised.

• Using the schools schematic drawing, locate all fire dampers and actuators throughout the school building. Build a numbering sequential to identify each geographical location of each unit for tracking.

• Contractor will coordinate with the national call center to ensure they are made aware of repairs in progress, provide start and end times to national call center daily.

• After a plan of operation schedule is solidified, start disconnecting or turning off breaker switches in the electrical power panel boxes by placing lock out/ tag out placards in place.

• Expose the dampers and actuators, be cautious with surrounding wiring, other duct system and any peripheral equipment during removal and installation.

• Start routine switching out dampers and actuators according to daily schedule. Ensure all flex conduits and damper shaft are disconnected and reconnected at each location according to codes.

• Replace all electrical and mechanical attachment to new dampers at all locations.

• Restart the system to ensure all material replaced meets standard requirements per manufacture.

• All work specified above shall be done in strict conformance with this specified SOW and

• National, Federal, State and local electrical building code requirements and specifications.

• Test with zone damper communication at zone control panel before moving to next zone.

• Ensure all zone being replaced are fully tested before leaving area.

• If other area of concerns are encountered on the Zone area inform the COR immediately so the issues can be addressed before testing are completed.

• Check with COR daily of progress or to report issues encountered.

• Stay within scope of work, any work requested out of scope will be performed on contractors account if not approved by CO.

• Test and balance the whole system upon completion of project to the satisfaction of the owner

Inspection will be performed by COR and approved by CO before project is released as completed. A final inspection shall be performed by the Agency Facility Management office, when the

Contractor notifies the BIE Agency Facility Management office in writing the work has been

Completed in accordance with the terms of the contract and desires an inspection.

Disposal of Materials

The Contractor shall be responsibility for the disposal of all scrap and debris/Materials in accordance with the Environmental Protection Agency (EPA) Regulations. Dumping is NOT permitted within the

Navajo Tribal Reservation boundary; thus, all solid waste debris, oils or hazardous chemical must be transported off the Navajo Nation lands. Nearest suggested landfill location is McKinley County Landfill or landfill approved by contractor.

Contractor Use of Premises

The School facility building is a sensitive and frequently visited facility by the public. The Contractor shall limit the use of the premises to unauthorized areas and in only areas indicated, to allow for owner occupancy and use by the public.

1. Confine operations to areas within SOW indicated. Portions of the site beyond areas in which owners designated operations are indicated as not to be disturbed.

2. Keep driveways and entrances serving the premises clear and available to the local Employees and public at all times.

3. At the close of each work day and at the end of the contract, the Contractor shall remove all work equipment and tools from the area.

INSPECTION AND ACCEPTANCE

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not--

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may--

(1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the

Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

DAILY REPORTING REQUIREMENT

A. The Contractor shall prepare and file a "Contractor's Daily Report", for each day of contract performance. Description must include contract number and work being performed. These reports shall be delivered to, or if directed, mailed to the Contracting Officer’s Representative on Fridays.

The daily report shall include the name of Contractors and Subcontractors on-site, the number of workers and their labor categories employed on-site, the work being performed, the type of equipment on-site, any change order work being performed, and whether the work being performed is on schedule.

Reports shall be numbered, dated and signed by the Contractor or his Project Manager. Failure to submit the daily reports could result in payments being withheld until such time as all daily reports are current.

E.3. FINAL INSPECTION

A. Contractor Self-Inspection. Prior to the completion date, the Contractor’s Quality Control Manager shall conduct a self-inspection of the site and document all items needing correction by means of a punch list. The corrected punch list shall be provided to the Contracting Officer’s Representative at the same time the pre-final inspection is requested. All punch list items must be corrected prior to requesting the pre-final inspection.

B. The Contractor and the Contracting Officer’s Representative will jointly conduct a pre -final inspection prior to requesting a final inspection. Any item needing correction shall be noted on the Pre -Final

Inspection Punch List. Any discrepancies noted will be corrected prior to any final inspection. The

Contracting Officer Representative may schedule more than one pre-final inspection if he determines it necessary.

C. When the Contractor is ready for final inspection, he will request final inspection in writing to the

Contracting Officer and Contracting Officer’s Representative (COR). A copy of the Pre -Final Punch List shall be attached to this request with the corrective action taken noted. The final inspection will be requested at least 48 hours before the desired date.

D. The final inspection shall be performed with the Contractor by the COR, Contracting Officer, Safety

Officer, and representatives of the using activity. Any discrepancies noted will be corrected within the time specified in the contract for the completion of work.

1. Prior to close-out and final payment of the contract, the following are required:

2. All submittals; to be submitted as required by the contract and may include product submittals, as -built drawings, manuals, etc.

3. All warranties; to be submitted with the request for Final Inspection.

4. Contractor’s Release; to be submitted with the Contractor’s final invoice.

END OF SCOPE OF WORK.