1399203-event.pdf

17 June 2026

Grant Development/Writing Professionals

17 June 2026

Open 6/17/2026 8:00 AM PDT Type Request for Intermediate Proposals

(RIP)

Close 7/17/2026 4:00 PM PDT Number RIP-207-2026 Currency US Dollar

Sealed Until 7/17/2026 4:00 PM PDT

Payment Terms 0% 0, Net 30

17 June 2026

Contacts Patricia Bride patricia.bride@multco.us

Phone +1 971-469-3713

17 June 2026

Commodity Codes Commodity Code Description 99070406 Grant Writing Services

17 June 202617 June 202617 June 202617 June 202617 June 202617 June 202617 June 202617 June 202617 June 2026 mailto:patricia.bride@multco.us

PRE-PROPOSAL CONFERENCE

There will be an optional pre-proposal conference for this sourcing event.

When: June 22, 2026

Time: 10AM - 11AM

Use this meeting Link to join

SERVICE DESCRIPTION

Where Bold Ideas Meet Real Impact

Multnomah County, in the heart of the Portland metropolitan area, delivers vital services that shape lives: from health clinics and behavioral support to homelessness solutions, justice programs, libraries, public works, and more. In a world of tight budgets and urgent needs, we’re not just chasing grants—we’re crafting compelling stories of innovation, equity, and long-term resilience that win funding and change communities.

You will work side-by-side with County departments to identify, evaluate, and pursue the strongest funding opportunities, translating program goals into competitive, funder-aligned proposals that advance equity, sustainability, and community well-being.

This is not transactional writing. Selected consultants will become extensions of the County’s strategic teams, providing candid guidance on which opportunities best match County priorities and where adjustments in scope, approach, or framing could significantly improve chances of award.

PURPOSE AND OVERVIEW

The County is seeking qualified individuals, firms, or teams to provide high-level grant development and strategic consultation services. Respondents must demonstrate deep expertise in crafting competitive applications and the ability to advise departments on strategic alignment: assessing fit between County needs and funder priorities, recommending optimal service models or interventions (for example, shifting from new housing construction to rehabilitation and supportive services when better suited to a specific opportunity), and helping leadership make informed go/no-go decisions.

Work will focus on the full spectrum of County services, with particular emphasis on advancing social justice, health equity, public safety, sustainability, and innovation.

Why This Partnership Matters

County staff bring unparalleled program knowledge. You will bring grant strategy expertise, funder intelligence, and an outside perspective that strengthens proposals and maximizes limited resources. Peak demand is typically January through May, with more selective work the rest of the year.

All work must align with Multnomah County’s values and policies, including racial equity, environmental justice, climate action, and the triple bottom line (economic, environmental, and social).

Multnomah County provides services in six (6) general program areas:

• Health Services (including health clinics, public health, behavioral health and regulatory health)

Description https://meet.google.com/ezw-dgyr-wwz?authuser=0

• Social Services (including safety-net/anti-poverty services for seniors, juveniles, families, and other populations with special needs)

• Homeless Services (including shelter/housing access and supports for homeless individuals and households)

• Justice Services (including juvenile and adult correctional facilities, prevention services, community corrections and law enforcement)

• Library Services

• Community Services (including public works, transportation, animal welfare and elections)

• Administrative Support Services

INTRODUCTION AND PROGRAM HISTORY

Multnomah County delivers a wide range of essential services to our communities, supported by a diverse mix of local, federal, state, and foundation funding. Our departments bring deep, on-the-ground expertise in program implementation and service delivery. However, successfully competing for the full range of grant opportunities requires specialized skills in strategic planning, grant research, proposal development, and relationship-building with funders — expertise we do not maintain in-house across every service area.

To meet this need, Multnomah County is seeking experienced grant professionals to partner with our departments. Selected consultants will help us identify promising funding opportunities and develop compelling, competitive grant applications for both government and private foundation funders. We value partners who bring end-to-end expertise in the grant development process, from concept and planning through writing, budgeting, and submission. We are especially interested in respondents who have proven experience in one or more of Multnomah County’s primary service areas.

GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS

Multnomah County is looking for partners who share our commitment to delivering services that truly improve people’s lives. We want proposers with proven experience advancing work that reflects the core values that guide everything we do:

• Accountability – Taking responsibility for delivering the services we say we will, and being transparent and communicative in what we do and how we do it.

• Social and Environmental Justice – Remedying inequitable and unsustainable systems that harm and oppress communities.

• Inclusively Leading with Race – Centering race, a leading indicator of inequalities and disparities, in our intersectional approach to breaking down systemic barriers created by all forms of oppression within our workplace and in our community.

• Equity and Inclusion – Developing and using policies and practices that promote access, equity, fairness, and belonging for all.

• Safety and Well-being – Creating an environment of psychological, physical, and emotional safety that improves quality of life.

We are especially interested in individuals/teams that not only understand these values but have successfully put them into practice in their grant work and project delivery.

FUNDING

Multnomah County is seeking grant development partners to provide preparatory, facilitative, and collaborative services on an as-needed basis. Work will be assigned as funding opportunities arise, so the actual volume and value of services will vary depending on the number and complexity of projects the County chooses to pursue.

Several factors will influence the amount of work available:

• The County’s internal staffing capacity to support each project

• The complexity and timing of specific grant opportunities

• Other project-specific needs that emerge during scoping

Important Budget Context: This is a time of limited funding across the County. We expect proposers to be creative and efficient — finding smart ways to deliver high-quality work while respecting our budget constraints. By rule, the total value of services under any contract resulting from this solicitation will not exceed $150,000 over the five-year period. Please note that the County does not guarantee any minimum amount of work or funding.

SCOPE OF WORK

The selected consultant(s) will function as trusted strategic partners to Multnomah County departments. Rather than operating as external writers, consultants will collaborate closely with program staff, leadership, and community partners to strengthen funding strategies and develop competitive applications. Work will be assigned on an as-needed basis through task orders or work authorizations, with emphasis on high-impact opportunities that align with County priorities in health, behavioral health, homelessness, social services, justice, libraries, and community infrastructure.

Consultants may be engaged for any or all of the following activities:

• Strategic Consultation and Opportunity Assessment: Provide expert analysis of potential funding opportunities.

• Planning and Facilitation: Lead or co-facilitate grant planning and strategy sessions.

• Research and Evidence-Based Design: Conduct targeted research on community needs.

• Proposal Development and Writing: Draft, edit, and refine full grant applications...

• Program Design Components: Develop comprehensive evaluation plans, logic models.

• Customization and Submission: Adapt proposals to the unique requirements.

• Funder Landscape Monitoring: Provide proactive intelligence on emerging funding opportunities.

• Post-Award Support and Transition: Deliver debriefs on awarded and non-awarded applications.

• Partnership and Consortium Development: Assist in identifying, vetting, and structuring collaborative partnerships.

• Capacity Building and Knowledge Transfer: Deliver targeted training, workshops, or coaching.

• Additional Strategic Support: Perform other related consultation services as mutually agreed upon.

All work must be completed with a high degree of professionalism, transparency, and responsiveness, often under tight deadlines.

FISCAL REQUIREMENTS AND REPORTING

Fiscal reporting will be tailored to the specific needs and scope of each grant assignment.

Reporting requirements will typically include:

• Weekly time tracking, broken down by major activity...

• Detailed invoices that align with the approved project scope and budget.

• Periodic summaries of progress, deliverables completed, and any challenges encountered.

PERFORMANCE CONTRACTING

For each grant assignment, we will set clear, mutually agreed performance measures.

CONTRACT NEGOTIATION

Multnomah County will begin contract negotiations with the highest-scoring responsive and responsible proposer.

CONTRACT AWARD

This RIP may result in the award of one or more contracts. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations.

CONTRACT TERM

The initial contract term will be five years.

INSURANCE REQUIREMENTS

The selected proposer will be required to meet the insurance coverage levels outlined in Exhibit 2 of the Multnomah County Services Contract.

MINIMUM REQUIREMENTS

At the time of proposal submission, Proposers must meet the following minimum requirements:

• The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline.

• Proposer Representations and Certifications

At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the above requirements shall result in a determination of non-responsiveness and may result in award to the next highest proposer.

Required to View Event

Prerequisites Required to Enter Bid

17 June 2026

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

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Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions_Proposals 04_02_2024.pdf

3. Sample Exhibit 2 - Insurance Requirements.pdf

17 June 202617 June 202617 June 202617 June 202617 June 202617 June 2026 https://multco.us/file/73233/download https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzk5MjAzLTE1OTM0NDg5MDRQcm9jZWR1cmFsIEluc3RydWN0aW9uc19Qcm9wb3NhbHMgMDRfMDJfMjAyNC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzk5MjAzLTEyODA2Mjk2NjVTYW1wbGUgRXhoaWJpdCAyIC0gSW5zdXJhbmNlIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored Instructions:

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

1.1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder (as described in the Representation and Certification Prerequisite and ORS 279A.120), a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the Prerequisite, Bidder shall provide an explanation to their offer here.

1.1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Bid:

1.1.8 Title of person submitting the Bid:

1.1.9 I represent that I am at least eighteen (18) years of age.

1.1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

Group 2.1: Programmatic Questions (75%) Instructions:

2.1.1

Describe your history providing grant development and strategic consultation services.

Include your overall success rate (e.g., win percentage and/or total dollars awarded versus applications submitted in the past 3–5 years), types of funders served (federal, state, foundation, etc.), organizations/clients worked with, and specialty areas most relevant to Multnomah County’s services (health, behavioral health, homelessness, justice, social services, etc.). Provide specific examples of projects where your strategic recommendations — such as reframing a program, adjusting target populations, or recommending alternative interventions — improved alignment and award likelihood. (30 Pts.) (Max 2 pg. response)

2.1.2

Describe your comprehensive approach to working with public sector clients as a strategic consultant and integrated team member. Include how you: evaluate funding opportunities for strategic fit and competitiveness; facilitate planning sessions; provide candid recommendations on program design or framing; manage timelines, collaboration, and tight deadlines; and ensure proposals reflect the client’s authentic voice and priorities. (25 Pts.) (Max 2 pg. response)

2.1.3

Describe how your organization uses technology, including artificial intelligence (AI) tools, to support grant strategy, research, and development. Address the benefits you have observed, the risks or limitations you actively manage (e.g., accuracy, bias, maintaining authentic voice, funder compliance), and the specific safeguards and human oversight practices you employ. (10 Pts.) Max 1 pg. response)

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2.1.4 Provide a clear, detailed rate schedule for all services you propose to offer the County.

This may include hourly rates, project-based fees, retainers, or hybrid models. Include any volume discounts, value-added services, or approaches that demonstrate cost-effectiveness. (15 Pts.) (Max 1 pg. response)

2.1.5

Submit sample grant application excerpts (total of no more than three pages) that demonstrate at least three of the following five elements:

Proposal overview/summary Needs statement Presentation of data used to support the needs statement Description of the proposed programmatic or intervention approach Evaluation plan (15 Pts.) (Max 3 pg. response)

2.1.6 Please indicate which of the following qualifications your organization or proposed team possesses (5 Pts.)

Group 2.2: Responsible Business Practice Questions (25%) Instructions:

2.2.1 Describe your current environmental sustainability practices (e.g., energy efficiency, waste reduction, water conservation, sustainable procurement, carbon footprint tracking). What measurable goals do you have for the next 3–5 years? (25 pts.)

2.2.2 How do you define and operationalize DEI? Describe policies, training, recruitment/retention practices, and leadership accountability mechanisms that promote diversity (race, ethnicity, gender, disability, LGBTQ+, socioeconomic status, etc.). (25 pts.)

2.2.3 Describe how DEI principles are embedded in your sustainability efforts (e.g., ensuring green jobs go to local underrepresented workers, engaging diverse voices in environmental decision-making, addressing “climate justice” intersections). (25 pts)

2.2.4 Describe any work with community-based organizations, Tribes, environmental justice groups, or DEI-focused entities that have strengthen your approach and commitment to sustainability and equity impact. (25 pts.)

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 N/A 1

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