IWX SOW FY20.pdf

February 10, 2020 National Weather Service

Statement of Work Janitorial Services

LOCATION

National Weather Service Northern Indiana Weather Forecast Office 7506 E 850 N Syracuse, IN 46567-7225 Kosciusko County

SCOPE

The contractor shall provide all supplies, materials, equipment, tools, personnel, and supervision to clean the Weather Forecast Office (WFO) as described in this statement of work. The facility has approximantly 5,370 square feet of cleanable space (approximately 50% carpet, 50% tile), 18 windows, and 22 employees. This facility is in operation 24/7. The supplies and materials shall be properly stored in the area designated by the Government Contact Point (GCP).

The contractor shall be responsible for satisfactorily perfoming janitorial services as specified herein.

The supplies the contractor shall furnish shall be of commercial grade (to include: toilet paper, seat covers, paper towels, liquid soap(s), trash can liners, garbage bags, cleaning solutions, etc).

Specific days and/or times of all work to be performed shall be coordinated with the GCP. Work to be performed on government recognized holidays shall be accomplished the following day or as agreed upon by the contractor and GCP. Federal holidays may be found at https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/. Any cleaning missed due to severe weather operations shall be communicated to the GCP prior to the time of service and shall be accomplished the following day.

DESCRIPTION OF WORK

1. DAILY Monday – Tuesday – Thursday – Friday

A. Sweep or dust mop all uncarpeted floors (including hallways and foyers) using chemically treated absorbent dusting tools. All sweeping of uncarpeted floors, shall be done by the dustless method using either the laundered or the disposable types of treated cloths, as appropriate.

B. Vacuum all carpeted floors with a commercial grade vacuum that has a High Efficiency Particulate Air (HEPA) filtering system.

C. Vacuum or clean indoor and outdoor entrance mats.

D. Empty all wastebaskets and containers (shredding machines). Remove all refuse to proper outside containers. Replace plastic liners when soiled or torn. In case of leakage, damp wipe receptacle clean. Clean receptacle exterior as needed.

E. Wet mop restroom floors with disinfectant solution. Clean and disinfect toilets and urinals. Spot clean toilet enclosures, baseboards, pipes, sills, and walls.

F. Refill all dispensers and containers in restrooms and break room. Ensure a sufficient quantity of towels and toilet tissue is readily available in each of these rooms. Ensure a constant supply of deodorizer in men’s restroom urinal.

G. Clean countertops, mirrors, and sinks in restrooms. Clean countertop (including behind and underneath the microwave), sink, and table in break room. Scour sink and wipe interior of microwave.

H. Clean drinking fountain.

I. Wet mop ready room (kitchen) with a disinfectant solution

2. WEEKLY

A. Wet mop all uncarpeted floors (except the access floor in the operations and equipment rooms) using a detergent solution. Remove all oil, tar, and stubborn dirt using an all purpose spray cleaner.

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

B. Damp mop access floor in operations and equipment rooms, mop should be damp but not wet, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances will wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

C. Wash glass entrance doors and windows, interior and exterior, with cleaning material that will not film or streak, or stain.

D. Clean exterior surfaces of appliances in the ready room.

E. Disinfect all sinks and drinking fountain.

F. Wipe down all office furniture, equipment and fixtures including desk tops, window sills and ledges.

G. Dust horizontal surfaces throughout facility that are readily accessible and visibly require dusting.

All dusting shall be done by the damp or treated cloth methods.

H. Dust Computers, Computer monitors, keyboards and phone keyboards.

I. Empty and clean outside cigarette receptacles

3. MONTHLY (to be completed by the last calendar day of each month)

A. Remove spots and stains from carpet as necessary.

B. Completely vacuum all carpeted areas including moving furniture to clean underneath.

C. Spot clean doors, walls, painted surfaces and ledges to remove fingerprints, marks, and smudges using an all-purpose cleaner.

D. Dust all venetian blinds.

E. Remove all bugs and/or debris from all ceiling light fixtures and 4 vents in the operations room ceiling.

4. QUARTERLY (January, April, July, October - work is to be completed by the last calendar day of stated months) A. Vacum and/or dust all surfaces in the building including light fixtures, upholstered furniture and fabric partitions as well as the ceiling vents in the operations area.

B. Resilient Floor (Electronic Shop and Storage)

After damp mop or light scrubbing, spray a diluted floor polish (7% to 8% solids) or spray-buffing compound on the floor. Before the liquid can dry, buff with a floor machine equipped with a buffing pad or brush to leave a thin, protective, glossy film. Severe traffic areas may require extra coats of polish.

C. Wash all interior and exterior windows

5. SEMI-ANNUAL CLEANING (April and October - work is to be completed by the last calendar day of stated months)

A. Carpeted Floors

Vacuum all areas thoroughly before doing the cleaning process. All carpeted areas shall be cleaned using a Dry Extraction or Dry Foam Method process. Do not use hot water extraction or so-called "Steam Cleaning or Spin-Bonne” method.

B. Ceramic Tiled Floors (Kitchen, Bathrooms and Both Entry Ways) will be done with a disinfectant solution that shall clean and remove all dirt, stains, foot print marks and spills. This will include special attention being given to the grout areas that will require the use of a scrubbing brush and may require a special cleaner to be used.

6. ADDITIONAL WORK OUTSIDE THE STATEMENT OF WORK

Additional work not covered in specifications on an “as needed” and “requested” basis. With an approved modification signed by the Contracting Officer given to the Contractor; the Contractor will be compensated for the additional work at an hourly rate, to be included in the contract, plus materials, if applicable.

Materials shall be itemized on the invoice and not exceed published price listings.

TERMS OF THE SOW

1. The contractor shall bill on a monthly basis in arrears for the service provided.

2. The contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers, for the government representative to communicate with about the quality of work, progress, and technical details of the project. Neither the local representative nor the government representative has the authority to modify the contract in any manner which might affect the cost thereof.

3. Annual on-site visits are required by a amangement team member of the prime contractor who has the authority to address contractual and performance issues. These site visits shall be scheduled in advance and be on a date and time agreeable to both parties.

4. All Quarterly and Semi-Annual cleanings will be scheduled ahead of time with a minimum of 5 working days notice to the GCP.

5. If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

6. If the contractor fails to expeditiously take the necessary action to ensure that performance will be in conformity with contract requirements, the Government may terminate the contract.

7. All work shall be done as required above except on holidays of which work shall be accomplished the following day or as agreed upon by the contractor and GCP.

8. The Government reserves the right to inspect for quality control.

9. The Contractor and/or employee shall sign in and out, on the security log sheet located at the front desk whenever entering or exiting the property.

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