13-2026 ITB WATER DAMAGE IP-AHA-HD-009 FINAL.pdf

INVITATION FOR BID (IFB)

2026 ITB WATER DAMAGE IP-AHA-HD-009

INDEPENDENCE PLAZA WATER DAMAGE REPAIRS AT 703 AND 711 ATLANTIC AVE.

INTERIOR REPAIRS TO WATER DAMAGE TO FIFTEEN (15) RESIDENTIAL UNITS, THREE (3)

CORRIDORS, AND ONE (1) STAIRWELL

INDEPENDENCE PLAZA

703 AND 711 ATLANTIC AVE.

ALAMEDA, CA. 94501

Joseph Nagel Senior Construction Project Manager

Housing Authority of the City of Alameda, California 701 Atlantic Avenue Alameda, CA 94501

(510) 747-4340 jnagel@alamedahsg.org

Docusign Envelope ID: 75003E85-1194-8579-8126-48E6937544F3 mailto:jnagel@alamedahsg.org

Date: July 9, 2026

Dear Contractor:

The Housing Authority of the City of Alameda (AHA) is requesting bids from Qualified Licensed Contractors for the replacement of drywall, cabinets, flooring and other interior building components damaged by fire sprinkler water at Independent Plaza, which is located at 703 and 711 Atlantic Avenue, Alameda, Ca. 94501

This Invitation for Bid for (IFB) is intended to award a contract for this work. Minority-owned, women-owned and emerging small businesses are encouraged to apply.

PROJECTED START

DATE:

August 24, 2026

MANDATORY PRE-

BID CONFERENCE:

Thursday, July 23, 2026, 1:00 PM 703 Atlantic Ave.

Alameda, Ca. 94501

QUESTION AND

ANSWER DEADLINE:

Tuesday, July 28,2026, 4:00 PM Submit to: https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities

BID DEADLINE: Wednesday, August 5, 2026, no later than 4:00 PM - delivered to the offices of the AHA located at 701 Atlantic Avenue, Alameda, Ca. 94501

BID OPENING; Thursday, August 6, 2026, 1:00 PM Independence Plaza Community Room 703 Atlantic Ave.

Alameda, Ca. 94501

BID FORMAT

Bids must be sealed and marked “Sealed Bid – Do Not Open.” Be sure that the sealed bid envelope is date and time-stamped by the AHA Receptionist. The AHA offices are open to the public Monday- Thursday from 8:30am to 4:00pm.

MANDATORY PRE-BID CONFERENCE AND SITE VISIT

Contractors will have the opportunity to participate in a Pre-Bid Conference and Site Visit at the advertised date, time and location listed above.

Attendance at this conference is mandatory. All bidders are expected to be familiar with the project, federal, state and local requirements and specifications and to submit bids that are informed and accurate. Bids submitted by Contractors who have not attended the mandatory pre-bid conference and site visit will be rejected.

Bidder must be actively licensed as a Class B General Contractor by the California State Licensing Board for a minimum of (2) two consecutive years, and must demonstrate experience in the installation trade specialties listed in the scope of work. Bids submitted by Contractors who do not meet the minimum requirement for licensing will be rejected.

QUESTION AND ANSWER DEADLINE

At AHA’s discretion, no questions will be accepted after the advertised date and time.

BID DEADLINE

Bidders shall be delivered to the AHA no later than Wednesday, August 5, 2026, no later than 4:00 PM, the advertised date, time and location. No award will be made on this date.

https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities/

PROJECT MANUAL

The Project Manual may be downloaded from the AHA website under “Working With AHA” then Vendors/Current Bidding Opportunities. The direct link is https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities .

All bidders should register with Bonfire (which is free) and all questions and communication on the procurement will be made via Bonfire.

If you need assistance with downloading the Project Manual, please contact Joseph Nagel, Senior Construction Project Manager, at (510) 747-4340.

CONTRACT AWARD

AHA will analyze all bids and interview bidders who meet the requirements as set forth in this ITB. The top ranked bid will be submitted to the Executive Director who will recommend award of the contract by the Board of Commissioners.

As soon as the Board of Commissioners awards the contract and all required documentation is received (e.g., insurance certificate and additional insured endorsement, copy of business license, payment and performance bonds (or letter of credit), a Notice to Proceed will be issued for work to begin within ten (10) calendar days. All work must be completed by November 2026.

ACCEPTANCE OR REJECTION OF BIDS

AHA reserves the right to reject any and all bids, to waive informalities in any proposal received and to re-solicit bids in the event no tendered bids are found acceptable. Each bidder, by tendering a bid, automatically agrees to hold harmless AHA, it’s elected and appointed governing bodies, its employees and any others involved in the preparation of this document, review of the bids and award of the contract. Bid protests should be made in writing in accordance with the document entitled “Bid Protests or Appeals.” (See Instructions to Bidders, Section 7)

If you have any questions, please email them to Joseph Nagel, Senior Construction Project Manager, at jnagel@alamedahsg.org and Sylvia Martinez, Director of Housing Development, smartinez@alamedahsg.org.

We look forward to receiving your bid for this project.

Sincerely, Vanessa Cooper Executive Director https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities mailto:jnagel@alamedahsg.org

Authorization to Distribute:

Vanessa Cooper Date Executive Director

Sylvia Martinez Date Director of Housing Development

Joseph Nagel Date Senior Construction Project Manager

7/10/2026

INSTRUCTIONS TO BIDDERS / PROPOSERS

1. Bid Preparation and Submission

A. Pre Bid/Proposal Investigations:

For purposes of reducing confusion, the terms "Bid" and "Proposal" are considered the same. The terms "Bidder" and "Proposer" are considered the same.

Bidders are expected to examine the specifications, drawings, instructions, and the construction site (see also the contract clause entitled Site Investigation and Conditions Affecting the Work of the General Conditions of the Contract for Construction). Failure to do so will be at the bidders’ risk.

Prior to bidding, Bidders must examine the Contract Documents thoroughly; visit the site to become familiar with local conditions that may affect cost, access, storage, progress, or performance of the Work; examine all information available regarding as built conditions and underground conditions, consider Federal, State, and local laws and regulations that may affect cost, progress, or performance of the Work; study and carefully correlate the Bidder's observations with the Contract Documents; and notify AHA of all conflicts, errors, or discrepancies noted in the Contract Documents. Before submitting a Bid, each Bidder, at Bidder's own expense, is encouraged to make or obtain any additional examinations, investigations, explorations, tests, and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface, and underground utilities) at or contiguous to the site or otherwise which may affect cost, progress, or performance of the Work and which the Bidder deems necessary to determine its Bid for performing the Work in accordance with the time, price, and other terms and conditions of the Contract Documents. Where feasible, upon request in advance, the AHA will provide each Bidder with reasonable access to the site to conduct such explorations and tests as each Bidder deems necessary for submittal of a Bid. The Bidder shall fill all exploration and test holes made by the Bidder and shall clean up and restore the site to its former condition upon completion of such exploration.

B. Bid / Proposal Submission:

All bids must be submitted on the forms provided by the Housing Authority of the City of

Alameda (AHA) unless otherwise indicated. Bidders shall furnish all the information required by the solicitation. Bids must be signed and the bidder’s name typed or printed on the bid sheet and each continuation sheet which requires the entry of information by the bidder. Erasures or other changes must be initialed by the person signing the bid. Bids signed by an agent shall be accompanied by evidence of that agent’s authority. (Bidders should retain a copy of their bid for their records).

The Bid shall be made using the forms listed below and any documents the Contractor is required to provide. The Documents that must be returned with the Bid are:

i. Bid Form This document must be filled out in its entirety and you must be aware of any boxes that need to be checked. Fill out all fields with necessary information or with "N/A" if it's not applicable to your company and sign the form. Failure to fill out the form in its entirety will deem your bid/proposal non-responsive.

ii. Bid Form - Fillable

This document must be filled out in its entirety by the contractor. Fill out all fields with necessary information and sign the form. Failure to fill out the form in its entirety or to sign will deem your bid/proposal non-responsive.

iii. Profile of Proposer This document must be filled out in its entirety. Fill out all fields with necessary information or with "N/A" if it's not applicable to your company and sign the form.

Failure to fill out the form in its entirety will deem your bid/proposal non-responsive.

iv. Statement of Qualifications This document must be filled out in its entirety. Fill out all fields with necessary information or with "N/A" if it's not applicable to your company and sign the form.

Failure to fill out the form in its entirety will deem your bid/proposal non-responsive.

v. References This document must be filled out in its entirety and must include recent references.

Failure to fill out the form in its entirety will deem your bid/proposal non-responsive.

vi. Insurance Information All we require is the information on this form. You do not need to provide a certificate of insurance unless your agent has given you a general "Evidence of Insurance" Accord form, which will need to be stapled to this AHA Insurance form.

Failure to submit any of the required information on this form will deem your bid/proposal non-responsive.

vii. Safety Experience This form requires your Safety Mod % number. This document must be filled out in its entirety. Fill out all fields with necessary information or with "N/A" if it's not applicable to your company and sign the form. Failure to fill out the form in its entirety will deem your bid/proposal non-responsive.

viii. Bid Bond (no sample included - Contractor must provide document) This is only applicable to Bid and not Proposals.

If this project is a bid, a 5% bid bond must be included. Bonding companies can use their own templates for bonds. Bond checks must be made payable to "Housing Authority of the City of Alameda" and will be held until a contract has been officially awarded.

ix. Conflict of Interest Form This document must be filled out in its entirety. Fill out all fields with necessary information and sign the form. Failure to fill out the form in its entirety will deem your bid/proposal non-responsive.

Failure of the Bidder to submit all of the required Bidding Documents may render the Bid non-responsive and may cause its rejection.

C. Bids/Proposals may not be “conditioned”. Bids/Proposals containing conditions will be disqualified.

D. All bid documents shall be sealed in an envelope which shall be clearly marked with the words “Bid Documents,” the Invitation for Bids (IFB) number, any project or other identifying number, the bidder’s name, and the date and time for receipt of bids.

i. The envelope enclosing the sealed bids shall be opaque, plainly marked in the upper left-hand corner with the name and address of the Bidder, and shall bear the words "SEALED BID-DO NOT OPEN", followed by the project name and project number for the Work, the name of the agency, the address where the bids are to be delivered to, and the date and hour of opening of Bids. The Bid Security shall be enclosed in the same envelope with the Bid.

E. This solicitation requires bidding on all items, failure to do so will disqualify the bid/proposal.

F. Unless expressly authorized elsewhere in this solicitation, bids submitted by telegraph, facsimile (fax) machines, or e-mail will not be considered.

2. Explanations and Interpretations to Prospective Bidders

A. Any prospective bidder desiring an explanation or interpretation of the solicitation, specifications, drawings, etc., must request it no later than the advertised date and time.

Requests will ONLY be accepted on Bonfire https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities. Any information given a prospective bidder concerning this solicitation will be furnished promptly to all other prospective bidders as a written amendment to the solicitation, if that information is necessary in submitting bids, or if the lack of it would be prejudicial to other prospective bidders. Only questions that have been answered by formal written Addenda will be binding. Oral and interpretations or clarifications will be without legal or contractual effect.

B. Any information obtained by, or provided to, a bidder other than by formal amendment to the solicitation shall not constitute a change to the solicitation.

3. Amendments to Invitations for Bids

A. If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

B. Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment , (2) by identifying the amendment number and date on the bid form, or the AHA must receive acknowledgement by the time and at the place specified for receipt of bids. Bids which fail to acknowledge the bidder’s receipt of any amendment will result in the rejection of the bid if the amendment(s) contained information which substantively changed the AHA’s requirements.

C. Amendments will be on file in the offices of the AHA seven (7) days before bid opening.

Substitutions: Bidders must base their Bids on products and systems specified in Contract Documents or listed by name in addenda.

i. Except as provided in Paragraph (4) below, AHA will consider substitution requests only for “or equal” items. Bidders wanting to use “or equal” item(s) may submit Substitution Request Form no later than thirty (30) calendar days after the issuance of the Notice of Award. After that date, AHA will not accept “or equal” substitution requests. To assess “or equal” acceptability of product or system, submittals of substitutions shall contain the information required in the Substitution https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities/

Request Form. Insufficient information will be grounds for rejection of substitution.

AHA shall, within a reasonable period of time after having received a Request for Substitution, issue in writing its decision as to whether the proposed substitute item is an equal item. AHA’s decision shall be conclusive on all Bidders.

ii. Approved substitutions shall be listed in Addenda and become part of Contract

Documents. Substitutions may be requested after the time indicated above only in accordance with requirements specified in the Contract Documents.

iii. As a limitation on Bidder’s privilege to substitute “or equal” items, the AHA has found that certain items are designated as AHA standards and certain items are designated to match existing items in use on a particular improvement either completed or in the course of completion or are available from one source. As to such items, AHA will not permit substitution.

4. Responsibility of Prospective Contractor

A. The AHA will award contracts only to responsible prospective contractors who have the ability to perform successfully under the terms and conditions of the proposed contract. In determining the responsibility of a bidder, the AHA will consider such matters as the bidder’s:

i. Integrity;

ii. Compliance with public policy;

iii. Minimum three prevailing wage or public works projects in the last three years of similar size and scope.

Record of past performance; and

iv. Financial and technical resources (including construction and technical equipment).

B. Before a bid is considered for award, the bidder may be requested by the AHA to submit a statement or other documentation regarding any of the items in paragraph (a) above.

Failure by the bidder to provide such additional information shall render the bidder non-responsible and ineligible for award.

5. Late Submissions, Modifications, and Withdrawal of Bids

A. Any bid received at the place designated in the solicitation after the exact time specified for receipt will not be considered.

B. Any modification or withdrawal of a bid is subject to the same conditions as in paragraph

(a) of this provision.

C. The only acceptable evidence to establish the time of receipt at the AHA is the time/date stamp of AHA on the proposal wrapper or other documentary evidence of receipt maintained by the AHA.

D. Notwithstanding paragraph (a) of this provision, a late modification of an otherwise successful bid that makes its terms more favorable to the AHA will be considered at any time it is received and may be accepted.

E. Bids may be withdrawn by written notice at any time before the exact time set for opening of bids. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening of bids, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid.

6. Bid Opening

A. All bids received by the date and time of receipt specified in the solicitation will be publicly opened and read. The time and place of opening will be as specified in the solicitation or as modified by an addendum. Bidders and other interested persons may be (but are not required) to be present at Bid Opening.

B. Discrepancies in Bids: The Bidder shall furnish a price for all Bid Items on the form and failure to do so will render the Bid as non-responsive and may cause its rejection.

C. The AHA reserves the right to reject any and all bids, to waive informalities in any bid received and to re- solicit bids in the event no tendered bids are found acceptable. Each bidder, by tendering a bid, automatically agrees to hold harmless the AHA, its elected and appointed governing bodies, its employees and any others involved in the preparation of this document, review of the bids and award of the contract. Bid protests should be made in writing in accordance with the document entitled “Bid Protests or Appeals.”

7. Service of Protest

A. Definitions. As used in this provision:

“Interested party” means an actual or prospective bidder whose direct economic interest would be affected by the award of the contract.

“Protest” means a written objection by an interested party to this solicitation or to a proposed or actual award of a contract pursuant to this solicitation.

B. Protests shall be served on the Contracting Officer:

Vanessa M. Cooper, Executive Director Housing Authority of the City of Alameda 701 Atlantic Avenue Alameda, CA 94501

C. All protests shall be resolved in accordance with the AHA’s protest policy and procedures, copies of which are maintained at the AHA.

D. Bid Protest:

Any Bid protest must be submitted before 4:00 p.m. (as determined by the clock in the reception area) of the fifth (5th) business day following Bid opening in writing to:

Vanessa M. Cooper, Executive Director Housing Authority of the City of Alameda 701 Atlantic Avenue Alameda, CA 94501

i. The initial protest document must contain a complete statement of the basis for the protest.

ii. The protest must refer to the specific portion of the document that forms the basis for the protest.

iii. The protest must include the name, address and telephone number of the person representing the protesting party.

iv. Only Bidders who the AHA otherwise determines are responsive and responsible are eligible to protest a Bid; protests from any other Bidder will not be considered.

In order to determine whether a protesting Bidder is responsive and responsible, AHA may conduct the same investigation and evaluation as AHA is entitled to take regarding an apparent low bidder.

v. The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest.

Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

vi. The procedure and time limits set forth in this paragraph are mandatory and are

Bidder’s sole and exclusive remedy in the event of Bid protest. Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings. A Bidder may not rely on a protest submitted by another Bidder, but must timely pursue its own protest.

8. Contract Award

A. The AHA will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the AHA considering only price and any price-related factors specified in the solicitation. Award of Contract, if it be awarded, will be made to the lowest, responsive, responsible Bidder. AHA may reject any or all Bids and waive any informalities, minor irregularities or inconsequential deviations in the Bids. AHA also reserves the right, in its discretion, to reject any or all Bids and to re-bid the project. AHA reserves the right to reject any or all non-conforming, non-responsive, unbalanced or conditional Bids, re-bid, and to reject the Bid of any Bidder if AHA believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by AHA. For purposes of this paragraph, an “unbalanced bid” is one having nominal prices for some work items and enhanced prices for other work items.

B. If the apparent low bid received in response to this solicitation exceeds the AHA’s available funding for the proposed contract work, the AHA may either accept or reject separately priced items (see 8(e) below) or use the following procedure to determine contract award.

The AHA shall apply in turn to each bid (proceeding in order from the apparent low bid to the high bid) each of the separately priced bid deductible items, if any, in their priority order set forth in this solicitation. If upon the application of the first deductible item to all initial bids, a new low bid is within the AHA’s available funding, then award shall be made to that bidder. If no bid is within the available funding amount, then the AHA shall apply the second deductible item. The AHA shall continue this process until an evaluated low bid, if any, is within the AHA’s available funding. If upon the application of all deductibles, no bid is within the AHA’s available funding, or if the solicitation does not request separately priced deductibles, the AHA shall follow its written policy and procedures in making or not making any award under this solicitation.

C. In the case of tie low bids, award shall be made in accordance with the AHA’s written policy and procedures.

D. The AHA may reject any and all bids, accept other than the lowest bid (e.g., the apparent low bid is unreasonably low), and waive informalities or minor irregularities in bids received, in accordance with the AHA’s written policy and procedures.

E. The AHA may reject any bid as non-responsive if it is materially unbalanced as to the prices for the various items of work to be performed. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

F. A written award shall be furnished to the successful bidder within the period for acceptance specified in the bid and shall result in a binding contract without further action by either party. The AHA shall issue Notice of Award to the lowest responsible Bidder enclosing the Contract Documents prior to award of the Contract. The successful Bidder shall within 15 business days provide the documents listed in the Notice of Award.

G. Failure or refusal to enter into an Agreement as herein provided, timely provide the documents listed in the Notice of Award, or to conform to any of the stipulated requirements in connection therewith, shall be just cause for an annulment of the award and forfeiture of the Bid Security. If the lowest responsive and responsible Bidder refuses or fails to execute the Agreement, AHA may award the Contract to the second lowest responsive, responsible Bidder. If the second lowest responsive, responsible Bidder refuses or fails to execute the Agreement, AHA may award the Contract to the third lowest responsive, responsible Bidder. On the failure or refusal of such second or third lowest Bidder to execute the Agreement, each such bidder's Bid Securities shall be likewise forfeited to AHA.

H. Apparent Low Bid: Apparent low bid will, unless otherwise expressly provided in Bid Form, be based solely on the amount of the total lump sum bid price. All Bidders are required to submit Bids on all Bid items (including any alternates).

9. Bid Guarantee

A. All bids must be accompanied by a negotiable bid guarantee which shall not be less than five percent (5%) of the amount of the bid. The bid guarantee shall be a bid bond secured by a surety company acceptable to the U.S. Government and authorized to do business in the state where the work is to be performed. The bid guarantee shall insure the execution of the contract and the furnishing of a method of assurance of completion by the successful bidder as required by the solicitation. Failure to submit a bid guarantee with the bid shall result in the rejection of the bid.

B. Bid guarantees submitted by unsuccessful bidders will be returned as soon as practicable after bid opening.

10. Assurance of Completion

A. Unless otherwise provided in State law, the successful bidder shall furnish an assurance of completion for any contract under this solicitation. This assurance shall be in the form of a performance and payment bond in a penal sum of 100 percent (100%) of the contract price; or, as may be required or permitted by State law.

B. Bonds must be obtained from guarantee or surety companies acceptable to the U.S.

Government and authorized to do business in the state where the work is to be performed.

Individual sureties will not be considered.

C. Each bond shall clearly state the rate of premium and the total amount of premium charged. The current power of attorney for the person who signs for the surety company must be attached to the bond. The effective date of the power of attorney shall not precede the date of the bond. The effective date of the bond shall be on or after the execution date of the contract.

D. Failure by the successful bidder to obtain the required assurance of completion within the time specified, or within such extended period as the AHA may grant based upon reasons determined adequate by the AHA, shall render the bidder ineligible for award. The AHA may then either award the contract to the next lowest responsible bidder or solicit new bids. The AHA may retain the ineligible bidder’s bid guarantee.

11. Mandatory Pre-Bid Conference

Contractors will have the opportunity to participate in a Pre-Bid Conference and Site Visit on the advertised date, time and location. Attendance at this conference is mandatory. All bidders are expected to be familiar with the project, local conditions and specifications and to submit bids that are informed and accurate.

12. Mandatory Pre-Construction Conference

After award of a contract under this solicitation and prior to the start of work, the successful bidder will be required to attend a preconstruction conference with representatives of the AHA and other interested parties convened by the AHA. The conference will serve to acquaint the participants with the general plan of the construction operation and all other requirements of the contract (e.g., Labor Standards). The AHA will provide the successful bidder with the date, time, and place of the conference.

END OF DOCUMENT

END OF DOCUMENT

TABLE OF CONTENTS

END OF DOCUMENT

Page Item

Instructions to Bidders

Scope of Work

Sample Contract

Bid Form

Project Manual

Profile of Proposer

References

Insurance

Safety Experience

Licensed Subcontractors List

Bid Protest or Appeal

Bond Sample

Guaranty Form

Close Out

INDEPENDENCE PLAZA

Buildings 703 and 711 Water Damage Repair Scope

All renovation work below shall be completed to "turnkey/all-inclusive level", ready for resident move-in. This includes but not limited to: finish electrical and plumbing (switch/receptacle covers, angle stop to fixture supply lines, etc.), combo smoke and CO detectors, cabinet hardware and trim, fire sprinkler escutcheons, bathroom towel bars, TP holders and grabrails and associated backing, flooring transitions, etc.

BUILDING 703

UNIT # SCOPE OF WORK

Unit 105 Install new baseboard Unit 106 Install new baseboard Unit 108 Install new baseboard Corridor Install new flooring and wall baseboard

BUILDING 711

UNIT # SCOPE OF WORK

Unit 156

KITCHEN

Install 3'x18'- 5/8" Type X Drywall (wall) Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 6'x8' (ceiling)-5/8" Type X w/ RC Channel Install 48 SF of R-30 insulation Install new flooring and base

HALL

Install new flooring and base

BATH

Install 210 SF Total - 5/8" Type X Drywall (2 layer firewall) Install new walk-in shower, surround with seat and grab bars, and finish plumbing fixtures.

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

BEDROOM

N/A

Unit 157 KITCHEN

Install 96 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 96 SF R-30 Insulation Install 144 SF drywall (wall)- 5/8" Type X Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 18"X24' drywall (wall)- 5/8" Type X Install new flooring and base

HALL

Install 18"X11' drywall (wall)- 5/8" Type X Install new flooring and base Install new by-pass closet doors with tracks, shelf and pole

BATH

Install 18"X10' drywall (wall)- 5/8" Type X Install new walk-in shower, surround with seat and grab bars, and finish plumbing fixtures.

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

BEDROOM

Install new flooring and base

Unit 158

KITCHEN

Install 63 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 63 SF R-30 Insulation Install 18"X64' drywall (wall)- 5/8" Type X Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 18"X24' drywall (wall)- 5/8" Type X Install new flooring and base

HALL

Install 25 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 25 SF R-30 Insulation Install 18"X4' drywall (wall)- 5/8" Type X

Install new flooring and base

BATH

Install 18"X4' drywall (wall)- 5/8" Type X Install new walk-in shower, surround with seat and grab bars, and finish plumbing fixtures.

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

BEDROOM

Install 18"X40' drywall (wall)- 5/8" Type X Install new flooring and base

Unit 159

KITCHEN

Install 108 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 108 SF R-30 Insulation Install 18"X27' drywall (wall)- 5/8" Type X Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 96 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 96 SF R-30 Insulation Install new flooring and base

HALL

Install 72 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 72 SF R-30 Insulation Install 18"X136' drywall (wall)- 5/8" Type X Install new by-pass closet doors with tracks, shelf and pole Install new flooring and base

BATH

Frame in drop ceiling for existing mechanical at 7"0" Install 50 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 50 SF R-30 Insulation Install 18"X136' drywall (wall)- 5/8" Type X Install new walk-in shower, surround with seat and grab bars, and finish plumbing fixtures.

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet

BEDROOM

Install 120 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 120 SF R-30 Insulation Install 60 SF drywall (wall)- 5/8" Type X Install new by-pass closet doors with tracks, shelf and pole Install new flooring and base-

Unit 160

KITCHEN

Install 18"X27' drywall (wall)- 5/8" Type X Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 18"X24' drywall (wall)- 5/8" Type X Install new flooring and base

HALL

Install new flooring and base

BATH

Install new walk-in shower, surround with seat and grab bars, and finish plumbing fixtures.

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror and medicine cabinet Install new toilet Install new flooring and base

BEDROOM

Install new flooring and base

Unit 161

KITCHEN

Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install new flooring and base

HALL

Install new flooring and base

BATH

Install new walk-in shower, surround with seat and grab bars, and finish plumbing fixtures.

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet

Install new flooring and base

Unit 256

KITCHEN

Install 18"X27' drywall (wall)- 5/8" Type X Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 18"X50' total drywall (wall)- 5/8" Type X (2 layers fire and finish) Install new flooring and base-

HALL

Install 18"X50' total drywall (wall)- 5/8" Type X (2 layers fire and finish) Install new flooring and base

BATH

Install 18"X50' total drywall (wall)- 5/8" Type X (2 layers fire and finish) Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

BEDROOM

Install 18"X70' total drywall (wall)- 5/8" Type X Install new flooring and base

Unit 257

KITCHEN

Install 18"X37' drywall (wall)- 5/8" Type X Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install new flooring and base

HALL

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new flooring and base-

BATH

N/A

Install new flooring and base-

Unit 258

KITCHEN

Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install new flooring and base

HALL

Install 18"X30' drywall (wall)- 5/8" Type X Install new flooring and base

BATH

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

BEDROOM

Install new flooring and base

Unit 259

KITCHEN

Install 18"X27' drywall (wall)- 5/8" Type X Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 18"X36' drywall (wall)- 5/8" Type X Install new flooring and base

HALL

Install 18"X16' drywall (wall)- 5/8" Type X Install new flooring and base

BATH

Install 18"X26' drywall (wall)- 5/8" Type X Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

Install 108 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 108 SF R-30 Insulation Install 118 SF drywall (wall)- 5/8" Type X Install new by-pass closet doors with tracks, shelf and pole Install new flooring and base

Unit 260

KITCHEN

Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install 18" X 16' drywall (wall)- 5/8" Type X Install new flooring and base

HALL

Install new flooring and base

BATH

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

BEDROOM

Install new flooring and base

Unit 261

KITCHEN

Install new base and upper cabinets Install new flooring and base Install new ceiling lighting Install new appliances

LIVING ROOM

Install new flooring and base

HALL

Install new flooring and base

BATH

Install new vanity, light bar, countertop, sink, faucet, full vanity mirror, medicine cabinet, and grab bars and required backing.

Install new toilet Install new flooring and base

BEDROOM

1st floor Corridor

Install 45 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 18" X 170' drywall (wall)- 5/8" Type X

Install new flooring and base

2nd Floor

Corridor

Install 18" X 170' drywall (wall)- 5/8" Type X

Install new flooring and base

1st Floor Stair

Install 45 SF drywall (ceiling)- 5/8" Type X w/ RC Channel Install 18" X 170' drywall (wall)- 5/8" Type X Install new flooring and base-

2nd Floor Stair

Install 18" X 170' drywall (wall)- 5/8" Type X

Trash Room Entry

IP SELECTIONS

ITEM MANUFACTURER DETAILS

Paint Sherin Williams Superpaint interior Semi Closs- Swiss Coffee

Corridor Flooring Interface Level Set Woodgrains A00416 Antique Dark Oak

Unit Flooring Interface Level Set Woodgrains A00415 Antique Oak

Bedroom Carpet TrafficMaster Hartsfield - Skypoint - Beige 12 ft. 16 oz. SD Polyester Texture - with 1/2"- 8 lb. pad

Bathroom Flooring Tarkett Johnsonite Acczent 83106 Tisse Warm Beige

Baseboard Roppe 4" 4" Vinyl Cove Base- Smoke

Walk-in shower Laurel mountain Almedia 4 Piece - Model #6030SH1S4PSL064/Model #6030SH1S4PSR064

Shower Faucet Assembly Delta Arvo Spotshield Model #142840-SP-I

Tub Faucet Assembly Adler Single Handle 4-Spray Tub Shower Faucet 1.8GPM Chrome

Vanity Cabinets Studio Design Collection Express Ship- Baxley Cocoa

Countertop Corian Quartz Quiet White

Vanity Sink Kohler Bryant Drop In

Vanity Faucet Price Pfister LG142-8000

Toilet Kohler Kingston Part #26077-0 https://www.homedepot.com/p/TrafficMaster-Hartsfield-Skypoint-Beige-12-ft-16-oz-SD-Polyester-Texture-Full-Roll-Carpet-1080-sq-ft-Roll-H2022-1815-1200/302066142

Medicine Cabinet Jensen Styleline #B772193

Vanity Light Generation Lighting Panna 30" Wide Vanity Light

Bathroom Fan GreenBuilder 80 CFM Ceiling Bathroom Exhaust Fan with LED Light and Humidity Sensor

Kitchen Cabinets Studio Design Collection Express Ship- Baxley Cocoa

Kitchen Countertop Corian Quartz Quiet White

Kitchen Sink Glacier Bay Drop-In Single Bowl 20 Gauge Stainless Steel Kitchen Sink

Kitchen Faucet Price Pfister G134-3444

Garbage Disposal Insinkerator 1/3 HP - Badger 1

Kitchen Light Lithonia Lighting 48-in. 4000 Lumens Integrated LED White Low Profile Flush Mount Wraparound Light Model

#LBL4

Range GE JBS460DMWW

Hood GE Over the Range Convertible Range Hood in White

Refrigerator GE Top Freezer GTS18HGN/HMN/HSN

Kitchen Flowstop Floodstop V4 Dual Valve Automatic Water Shutoff for sinks 3/8"

Bathroom Flowstop Floodstop V4 Dual Valve Automatic Water Shutoff for sinks 3/8"

PROJECT NAME______________________________ AHA CONTRACT #__________

Construction Services Agreement 1705\14\3218706.1

HOUSING AUTHORITY OF THE CITY OF ALAMEDA

CONSTRUCTION SERVICES AGREEMENT

This Construction Services Agreement (this "Agreement") is entered into as of ________

__, 2026 (the "Effective Date"), by and between the Housing Authority of the City Alameda, a public body, corporate and politic ("Authority"), and _____________________(Entity) ., ______________(Entity Type) ("Contractor," and together with Authority, collectively, the

"Parties"), with reference to the following facts:

RECITALS

A. These Recitals refer to and utilize certain capitalized terms that are defined in

Article 1 of this Agreement. The Parties intend to refer to those definitions in connection with the use of capitalized terms in these Recitals.

B. On ________ __, 202_, Authority issued the RFP for the Work. Thereafter, on

_____________ __, 2026, Authority selected Contractor to perform the Work in accordance with the RFP.

C. Contractor has represented to Authority that Contractor has the necessary skill and expertise to perform the Work.

D. The Parties wish to enter into this Agreement to memorialize their agreement as to the specific requirements regarding the renovation and modernization project at the Property.

NOW, THEREFORE, the Parties agree as follows:

ARTICLE 1

PURPOSE; DEFINITIONS

Section 1.1 Purpose.

The purpose of this Agreement is to authorize Contractor to take actions necessary to perform the Work on the Property. Contractor hereby agrees to perform the Work in compliance with the terms and conditions of this Agreement, within the time periods provided by the

Schedule, and for the costs set forth on the Contractor Schedule of Values.

Section 1.2 Definitions.

The following capitalized terms have the meanings set forth in this Section 1.2 wherever used in this Agreement, unless otherwise provided:

(a) "Acceptance Certificate" shall have the mean set forth in Section 2.9(b) of this Agreement.

Construction Services Agreement 1705\14\3218706.1

(b) "Agreement" shall mean this Construction Services Agreement and all exhibits.

(c) "Application for Payment" shall have the meaning set forth in

Section 3.3(b) of this Agreement.

(d) "Architect" shall mean ____________.

(e) "Authority" shall mean the Housing Authority of the City of Alameda, a public body, corporate and politic, its successors and assigns.

(f) "Change Order" shall have the meaning set forth in Section 2.11 of this

Agreement.

(g) "City" shall mean the City of Alameda, California.

(h) "Contract Documents" shall mean this Agreement (including all exhibits attached hereto), the General Conditions, and the Plans.

(i) "Contracting Officer" shall have the meaning set forth in Section 5.7 of this Agreement.

(j) "Contractor" shall mean _________________(Entity)., a

_____________________ (Entity Type)

(k) "Contract Sum" shall have the meaning set forth in Section 3.1(a) of this

Agreement.

(l) "Contract Time" shall have the meaning set forth in Section 2.9(b) of this

Agreement.

(m) "Cost of the Work" shall mean the costs and expenses incurred by, or on behalf of, Contractor in connection with the performance of the Work, as more particularly described in Section 3.1 of this Agreement.

(n) "DIR" shall mean the State of California Department of Industrial

Relations.

(o) "Effective Date" shall have the meaning set forth in the first paragraph of this Agreement.

(p) "General Conditions" shall mean Form HUD-5370 (11/20/2023), General

Conditions for Construction Contract, attached to this Agreement as Exhibit E.

(q) "Guaranteed Maximum Price" shall have the meaning set forth in

Section 3.1(a) of this Agreement.

Construction Services Agreement 1705\14\3218706.1

(r) "HUD" shall mean the United States Department of Housing and Urban

Development.

(s) "Notice to Proceed" shall mean the notice to be issued by Authority to

Contractor to establish the date for the commencement of the Work.

(t) "Parties" shall mean, collectively, Authority and Contractor.

(u) "Party" shall mean either Authority or Contractor.

(v) "Plans" shall mean the plans and specifications as set forth on Exhibit D.

(w) "Potential Claimants" shall have the meaning set forth in

Section 3.4(a)(iii) of this Agreement.

(x) "Property" shall mean the real property located in the City of Alameda commonly known as _____________ (Property Name) - _____________________(Address)

Alameda, Ca. 94501., owned by Authority, on which Contractor shall perform the Work.

(y) "Residential Tenants" shall have the meaning set forth in Section 2.7(a)(i) of this Agreement.

(z) "Retention Amount" shall have the meaning set forth in Section 3.3(a) of this Agreement.

(aa) "RFP" shall mean the Request for Proposals, issued by Authority on

__________ __, 2026, and Contractor's response, dated ___________ __, 2026, each of which are attached to this Agreement as Exhibit L, and incorporated into this Agreement by this reference.

(bb) "Schedule" shall mean the schedule for performance of the Work, attached to this Agreement as Exhibit K, as the Parties may revise from time to time, pursuant to a

Change Order.

(cc) "Section 3" shall mean Section 3 of the Housing and Urban Development

Act of 1968, 12 U.S.C. 1701u, and its implementing regulations at 24 CFR Part 75.

(dd) "Section 3 Certification" shall mean Contractor's certification regarding

Section 3 compliance, a form of which is attached to this Agreement as Exhibit I.

(ee) "Section 3 Policy" shall mean Authority's policy for complying with

Section 3, attached to this Agreement as Exhibit I.

(ff) "Subcontractor" shall mean any subcontractor under direct contract with

Contractor as more particularly described in Section 2.4(a) of this Agreement.

Construction Services Agreement 1705\14\3218706.1

(gg) "Substantial Completion" shall mean the stage in the progress of the Work where the work is sufficiently complete in accordance with this Agreement and all other Contract

Documents so that the work may be utilized for its intended use as evidenced by the Acceptance

Certificate.

(hh) "Work" shall mean, collectively: (i) ______________________________

(Scope of Work) on the Property, as more particularly set forth in Exhibit A, and as set forth on the Plans; and (ii) all other construction and services required by the Contract Documents or reasonably inferable by Contractor as necessary to produce the results intended by the Contract

Documents (including all labor, materials, equipment, and services provided or to be provided by

Contractor to fulfill Contractor's obligations).

Section 1.3 Exhibits.

The following exhibits are attached to this Agreement and incorporated into this

Agreement by this reference:

Exhibit A: Scope of Work

Exhibit B: List of Subcontractors

Exhibit C: Contractor Schedule of Values; Qualifications and Exclusions

Exhibit D: List of Plans

Exhibit E: General Conditions for Construction Contract (Form HUD-5370)

Exhibit F: Insurance Requirements

Exhibit G: Davis Bacon Wage Rates

Exhibit H: AHA Section 3 Policy

Exhibit I: Section 3 Certification

Exhibit J: Notice for Affirmative Action to Ensure Equal Employment Opportunity under Executive Order 11246, and the Standard Federal Equal

Employment Opportunity Construction Contract Specifications

Exhibit K: Schedule

Exhibit L: Documents incorporated for reference from RFP

Construction Services Agreement 1705\14\3218706.1

ARTICLE 2

CONSTRUCTION SERVICES

Section 2.1 Scope of Work.

Contractor shall perform the Work as set forth in the Plans provided to Contractor by

Authority.

Section 2.2 Responsibility for Performance of the Work.

(a) Contractor Responsibilities. Contractor shall manage all activities associated with the performance of the Work in accordance with this Agreement, including, but not limited to, the following activities:

(i) In addition to the other requirements set forth herein, Contractor shall employ a full-time superintendent to be on the jobsite at all times during the progress of the

Work. The superintendent shall represent Contractor, and communications given to the superintendent shall be as binding as if given to Contractor. Important communications shall be confirmed in writing. Other communications shall be similarly confirmed on written request in each case. Authority shall have the right to approve the superintendent. If Contractor removes the superintendent, Authority shall have the right to approve the replacement superintendent, which shall not be unreasonably denied.

(ii) Contractor shall conduct weekly job site meeting with Authority's representative to keep Authority informed of the progress of the Work. Contractor shall provide

Authority copies of minutes of any job site meetings.

(iii) Contractor shall be solely responsible for and have control over the means, methods, techniques, sequences and procedures and for coordinating all portions of the

Work under this Agreement.

(iv) Subject to Authority's obligation to disburse funds set forth in

Section 3.3(c) of this Agreement, Contractor shall make, or cause to be made, payment of all monies due and legally owing to all persons doing any work, furnishing any materials or supplies, or renting any equipment to Contractor or any of its Subcontractors in connection with performance of the Work, within ten (10) calendar days following receipt of payment from

Authority.

(v) Contractor shall be responsible to Authority for acts and omissions of Contractor's employees, Subcontractors and their agents and employees, and other persons or entities performing portions of the Work for or on behalf of Contractor or any of its

Subcontractors and for any damages, losses, costs, expenses, including but not limited to attorneys' fees resulting from such acts and omissions. In accordance with Section 1810 of the

California Labor Code, Contractor acknowledges that eight (8) hours of labor constitutes a legal day's work.

Construction Services Agreement 1705\14\3218706.1

In no event shall Contractor contract with any party which has been debarred or suspended by

HUD under 29 CFR 5.12 or by the State of California’s Department of Industrial Relations, Division of Labor Standards Enforcement (DLSE). A current list of individuals the DLSE is available at https://www.dir.ca.gov/dlse/debar.html.

(b) Use of Site. Only materials and equipment that are to be used directly in the…