1240LS25Q0043 Moab Ranger District Janitorial Combined Synopsis RFQ.pdf

Solicitation Number: 1240LS25Q0043 Moab Ranger District Janitorial

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 561720 and the Small Business Size Standard is $22.0 Million.

(v) Schedule of Items/Price Schedule

Item 0001 – Base Year – August 1, 2025 – July 31, 2026

Item Services Qty Unit of Issue Unit Price Total Price

0001 Janitorial Services – Moab Ranger District 12 Month $ $

Total Quote: $

Item 1001 – Option Year 1 – August 1, 2026 – July 31, 2027

1001 Janitorial Services – Moab Ranger District 12 Month $ $

Item 2001 – Option Year 2 – August 1, 2027 – July 31, 2028

2001 Janitorial Services – Moab Ranger District 12 Month $ $

Item 3001 – Option Year 3 – August 1, 2028 – July 31, 2029

3001 Janitorial Services – Moab Ranger District 12 Month $ $

Item 4001 – Option Year 4 – August 1, 2029 – July 31, 2030

4001 Janitorial Services – Moab Ranger District 12 Month $ $

Total Quote, BASE YEAR – OPTION YEAR 4 $

Indicate Ability to Perform Services Per the Schedule Outlined in the Performance Work Statement, Y or N:

Quoter’s Company Information

Company Name (Please Print):

UEI NUMBER from SAM.gov

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation; contractors must submit pricing for all items.

(vi) Description of Requirement Project Moab Office Janitorial

General Information Scope of Work The purpose of this contract is to provide janitorial services in Government-owned/leased buildings, in strict compliance with the terms, specifications, conditions and provisions contained herein. The contractor shall furnish all labor, supplies (except Government Furnished property listed below), materials, equipment, transportation and supervision necessary to meet the requirements of this contract. This is a non-personal service contract. Providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government. As such, the Government shall not exercise any supervision or control over the Contractor’s employees.

Background Descriptions and Locations – The janitorial work to be performed is at the Moab Ranger District, Manti-La

Sal National Forest. Location and description are as follows:

• Moab Ranger District Office building is located at 62 East 100 North, Moab, Utah 84532. The building is to be cleaned two (2) times per week. The area to be cleaned and maintained consists of approximately 2,000 square feet of office and storage space on two levels and outside areas consisting of sidewalks, walkways, and lawn.

• Moab Ranger District Annex is located directly behind the office in Moab, Utah. This building is to be cleaned two (2) times per week. The area to be cleaned and maintained consists of approximately 1,000 square feet of office and storage space.

See Attachment A – “Photos of office / Annex” and Attachment B – “Photos of Sidewalks for Snow Removal”

Contractor Requirements Technical Requirements/Tasks The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Manti-La Sal

National Forest, Moab Ranger District Office, has a need for janitorial services for the Moab Ranger District

Office. The base item for this solicitation is for the Moab Ranger District Office, currently occupied by Forest

Service employees. This building will not be occupied by Forest Service employees during the time that it will be cleaned.

Please see Deliverables/Schedule for specific duties and responsibilities.

Contractor Furnished Supplies, Materials, and Equipment – The Contractor shall furnish all cleaning supplies and equipment. Supplies to be provided are hand soap, paper towels, toilet paper, toilet seat covers, cleanser, window cleaner, plastic trash bags, furniture polish, cleaners and any necessary biobased cleaning supplies to complete the contract requirements. All cleaning supplies will need to have disinfectant included in

it. A surplus of supplies such as toilet paper, paper towels, window cleaner, plastic trash bags and cleanser will be kept accessible in case of emergencies, in the main office. The Contractor shall provide vacuum(s), mops, carpet cleaner(s), shampoo, and any other cleaning equipment, materials and supplies necessary to adequately meet the cleaning specifications and perform this contract according to all the terms. No flammable or explosive liquids such as gasoline shall be stored. The Contractor shall submit a list of cleaning products to be used, to the Contracting Officer’s Representative (COR), for approval at the pre-work conference. The

Contractor shall provide Material Safety Data Sheets (MSDS) for chemicals in cleaning compounds. Material

Safety Data Sheets shall be posted in the storage area. Contractor shall meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises. If a piece of equipment needs repair or is determined unsafe by the COR or Safety Officer, the Contractor shall immediately stop using the equipment. Defective equipment shall be repaired or replaced within 72 hours.

Biobased Products – The Contractor must comply with Section 9002 of the Farm Security and Rural

Investment Act of 2002 (FSRJA), and the Federal Acquisition Regulation to provide biobased products. The

Contractor shall utilize products and materials made from biobased materials (e.g., biobased degreasers, biobased absorbents) to maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for janitorial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All-purpose cleaner Disinfectant sanitizer

Heay duty cleaner Carpet Shampoo

Neutral cleaner (liquid) Spot and stain remover

Extraction fluid

Air freshener including dispenser Floor stripper

Gum remover Solvent spotter

Degreaser/cleaner deodorizer Floor sealer

Floor finish Furniture polish restorer

Glass cleaner Lime and scale remover

Liquid hand soap including dispenser Toilet bowl cleaner

Chrome polish/Cleaner cream Whiteboard cleaner

Bathroom cleaner Stainless steel polish

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program, go to: https://www.usda.gov/directives/dr-5023-002.

Biobased products that are designed for preferred procurement under USDA’s Bio Preferred Program must meet the required minimum biobased content as stated in the USDA Final Rule available at the www.biopreferred.gov. The Contractor should provide data for the biobased products such as biobased content. In addition to the biobased products designated by the U.S. Department of Agriculture in the Bio

Preferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification. The

Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products within

Service and Construction Contracts.

Within ten (10) days of contract award, the Contractor shall submit an Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until the submittal is approved by the COR in writing.

The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased custodial products which must be selected in accordance with the criteria included above.

At minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

https://www.usda.gov/directives/dr-5023-002 http://www.biopreferred.gov/

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. Therefore, we will look for a Contractor who will 1) demonstrate products, and 2) when selected, offer any necessary training to all the janitorial staff and 3) be available with technical assistance to trouble shoot problems.

Government Representative:

The Contractor shall provide a contract representative for the performance of the work. The name of this person and alternate(s) who shall act for the Contractor when the Contractor is absent shall be designated in writing to the Contracting Officer. The Contractor representative or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

Contracting Offer’s Representative Monica Alvarado Support Services Specialist 62 East 100 North Moab, Utah 84532

(435) 210-0195 monica.alvarado@usda.gov

Contract Specialist Whit Fausett 1749 West 500 South Salt Lake City, UT 84104

(385) 270-7112 arlen.fausett@usda.gov

Government and Contractor Responsibilities:

Government Responsibilities – The Government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, to the Contractor’s supplies, materials, or equipment in storage. In addition, the Government will not be responsible for damage to the Contractor’s and his/her employees’ personal belongings brought into the building.

Contractor Responsibilities – The Contractor shall not employ personnel for work on the contract if such employee is considered by the Contracting Officer’s Representative (COR) to be a potential threat to the health, safety, security, general well-being, or operational mission of the agency.

a. The Contractor is responsible for the loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor or one of his/her employees, agents or subcontractors.

b. Anyone employed by the Contractor must be sixteen (18) years of age or older. No one under the age of 18 shall be permitted to work in the building or on the premises. The Contractor shall ensure that no one but the Contractor and/or his/her employees have access to the premises.

c. The Contractor is also responsible for ensuring that his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones or equipment, except as authorized, in writing, by the Contracting Officer’s Representative (COR).

d. The Contractor shall supply some type of identification that must be worn at all times while on the premises by the Contractor and his/her employees. (FAR 52.204-9 – Personal Identity Verification of Contractor Personnel)

e. The Contractor shall inform the Contracting Officer’s Representative (COR) of any items in need of repair/replacement.

mailto:monica.alvarado@usda.gov mailto:arlen.fausett@usda.gov

f. Key Control - The Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor's possession and are not used by unauthorized persons.

i) Keys issued by the Government shall not be duplicated.

ii) The Contractor will report the occurrence of a lost key to the Contracting Officer no later than the next duty day.

iii) The Contractor will be required to reimburse the Government for replacement of locks or re-keying as a result of the Contractor's loss of keys. In the event a mate key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due to the Contractor.

iv) It is the responsibility of the Contractor to prohibit the use of keys issued by the Government to persons other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

g. Energy Conservation – Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required to remain on, are turned off in each room as it is completed.

Additional Services Upon notification, the Contractor shall perform special event cleaning or other services not outlined in the PWS that may be required in any building, area or room covered under this contract. The Contracting Officer will order services by issuing the specifications for the required work task(s) to the contractor. Pricing and terms will be negotiated prior to the issuance and signature of a modification to the contract.

Contractor shall begin emergency work, as determined by the Contracting Officer, within one hour of notification, which may be verbal.

The Contracting Officer or designated Contracting Officer Representative (COR) may notify the Contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

The completion schedule shall be determined for each event. Payment for emergency or special event cleaning services will be made by submission of an invoice and will be separate from the monthly billing under this contract.

Work Schedule Work under this contract shall be accomplished outside of regular office hours. Regular office hours are from 7:00 a.m. to 6:00 p.m. Monday through Friday. The Contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed. In the event a work schedule falls on a National Holiday or the day the Holiday is observed), the services normally scheduled for the day shall be performed either the day before or the day after the holiday. A list of all National Holidays is below:

New Year’s Day Independence Day Veteran’s Day

Martin Luther King Jr. Day Juneteenth Day Thanksgiving Day

Presidents Day Labor Day Christmas Day

Memorial Day Columbus Day

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following or proceeding workday will be used to schedule the work to be accomplished.

a. Cleaning services are to be performed as required in the frequency schedule shown in 5.0 – Deliverables / Schedule, and during the following time periods:

Work Standards The Contractor shall exercise care in work methods to prevent damage to any office equipment, windows, materials, on desks, etc.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing require the Contractor to remove from work, any employee the Contracting Officer deems to be incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any government-owned property, or for unsatisfactory performance.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The contractor will provide the Government with a work schedule for twice-weekly, weekly, monthly, quarterly, and semi-annual work to be performed.

Government Furnished The Government will provide the following item(s) of Government Property to the Contractor as needed:

• Keys for the Moab District Ranger Office and Moab Ranger District Annex shall be signed out and returned withing one (1) business day upon completion or termination of the contract.

• Dumpster for refuse.

Deliverables / Schedule Cleaning services are to be performed as required in the frequency listed below and during the following time periods:

• Wednesday between the hours of 7:00 p.m. and 6:00 a.m. Weekend cleaning will be on a Saturday or Sunday between the hours of 7:00 p.m. and 6:00 a.m., not to interfere with any Government business.

Twice-Weekly Services (To be performed on Wednesday and Saturday or Sunday)

Restrooms:

(1) Floors shall be swept daily. Floors are to be spot cleaned to remove all obvious surface dirt.

(2) Water closets and urinals shall be washed and sanitized. No rust or encrustation shall remain. Traps shall always be maintained free from odor. Washbasins and counters shall be cleaned.

(3) Mirrors, shelving, dispensers, and chromium fixtures shall be damp wiped and polished.

(4) All other surfaces shall be spot cleaned and horizontal surfaces dusted.

(5) Dispensers and receptacles. Paper towel waste receptacles shall be emptied and towel, soap and toilet paper dispensers shall be serviced and filled prior to occupants’ official starting time. Sanitary napkin receptacles shall be emptied, cleaned, disinfected, and provided with new bag liner daily.

(6) Showers shall be washed and sanitized. No rust or encrustation shall remain. Traps shall always be maintained free from hair and odor.

Room Cleaning (Office/Reception areas):

(1) Wastebaskets shall be emptied and wastepaper and trash removed to main disposal area.

(2) Floors; the tiled/linoleum/cement floor areas are to be swept or vacuumed and damp mopped to remove all obvious dirt, dust, and litter.

(3) Carpet; the full-carpeted areas and stairs are to be spot vacuumed to remove all obvious surface dirt from traffic areas and from under and around furniture.

(4) Washbasins; the coffee room/area and janitor room area shall be cleaned and the counters damp-wiped and dried, as necessary, to keep them in clean condition. Paper towels shall be supplied where towel holders are provided.

(5) Wastepaper Receptacles; plastic liners will be replaced weekly or more often as needed.

(6) Dust horizontal surfaces of tables, filing cabinets, and bookcase sections to remove all obvious dust, litter, and/or dirt.

(7) Janitor’s Closet; to be maintained in a sanitary and clean condition daily. MSDS sheets shall be posted where cleaning supplies are stored.

(8) Mats; Any mat in the front and rear entrances shall be removed from the building and vacuumed to remove excess dirt.

Lobby Front Entrance, and Corridors:

(1) The front entrance floor/hallway shall be swept and damp mopped.

(2) Front entrance/lobby doors shall be cleaned

(3) All carpeted floors shall be vacuumed.

(4) The desks and brochure racks shall be dusted in reception area.

(5) All wastebaskets shall be emptied and trash removed to the parking lot dumpster.

(6) The drinking fountain shall be cleaned and wiped dry.

(7) Sidewalks, approaches, steps and landings shall be clear of snow and ice prior to occupants’ arrival and/or while snow is accumulating – Monday through Friday.

Waste Collection and Removal:

All refuse, trash, and garbage shall be collected and removed from the building and placed in the parking lot dumpster. Plastic wastebasket liners shall be used in all wastebaskets and replaced weekly or more frequently if needed. If the dumpster is full, the Contractor must bag or box refuse and leave beside the dumpster so trash does not blow away.

Weekly Services:

Restrooms:

(1) Floors shall be wet-mopped (scrubbed if necessary).

Room Cleaning:

(1) Dust horizontal surfaces of files, chairs, tables, bookcases, windowsills, and other furniture with a treated dust cloth. Glass desktops shall be cleaned with glass cleaner.

(2) Floors; all full tile/linoleum/cement areas, all front/rear entries with tile/linoleum/cement, and breakroom is to be swept with a treated wet mop to remove all dirt, dust, and litter.

(3) Carpet; the full carpeted areas and front/rear entries shall be vacuumed to remove all dirt, dust, and litter.

(4) Washbasins in the coffee room/area and the janitor room area shall be cleaned and counters damp-wiped and dried to keep them in clean condition. Paper towels shall be supplied where towel holders are provided.

(5) Wastepaper Receptacles; plastic liners will be replaced weekly or more often if needed.

(6) Dust horizontal surfaces of desks, tables, filing cabinets, and bookcase sections to remove all obvious dust, litter, and/or dirt.

(7) Mats; any mats in the front and rear entrances shall be removed from the building and vacuumed to remove excess dirt.

Outside Building Area:

(1) Cutting the lawn. Making sure the grass/leaves are picked up off the lawn and sidewalks. Use a trimmer to edge around the sidewalk and lawn.

(2) Weeds; ensure the yard (lawn and xeriscape areas) is free of weeds. Pull weeds and discard in the dumpster weekly.

Monthly Services:

Restrooms:

(1) Wastepaper receptacles in all restrooms shall be damp wiped inside and out.

(2) Walls, partitions, doors in all restrooms shall be damp wiped. Use a treated towel for wood surfaces.

(3) All vinyl tile floors shall be scrubbed and buffed.

Room cleaning, entrances, lobby, corridors, hallways, offices:

(1) Walls shall be spot cleaned.

(2) Glass in doors, pictures, and bookcases shall be cleaned.

(3) Vinyl tile floors shall be scrubbed and buffed (wax if necessary) to a high luster.

(4) Wastepaper receptacles – damp wipe inside and out.

Quarterly Services:

Room Cleaning:

(1) Dusting. All surfaces in the building approximately 70 inches or more from the floor shall be cleaned by dusting or vacuuming, including light fixtures.

Steam Clean Carpets:

(1) Tiled flooring. All areas having tiled flooring shall be stripped, waxed, and buffed. Use non-slip floor wax.

This applies only to the areas that require waxing. This includes the floors in restrooms, hallways, breakroom, lobby, storage area and offices. This work must be scheduled prior with the COR.

Windows:

(1) All windows/screens will be washed inside and out.

Semi-Annual Services:

Light fixtures. All light fixtures shall be washed.

Blinds. All blinds will be dusted, washed, and dried.

Services to be performed as required:

Carpet. Stains shall be removed from all carpets in the buildings as needed.

Entrances. Front and rear entrances shall be kept clean to provide a good appearance. Sites that have glass entrances and front lobby areas with glass shall be kept clean to provide a good appearance.

Other Interior Surfaces. Door and window ledges, heating and air conditioning grills, fire apparatus, and doors shall be dusted.

Windows and Doors. Windows shall be closed and locked and all exterior doors shall be closed and locked.

Light Bulbs. Light bulbs and fluorescent lamps (Contractor Provided) shall be replaced as needed.

Contractor’s Personnel/Qualifications The Contractor shall provide qualified personnel. Contract personnel shall refrain from familiarizing themselves by disturbing any books, papers, or other materials in any of the offices. Only the Contractor or employees of the Contractor will be allowed in the building or on the grounds of the Moab Ranger District. The Contractor shall notify the Government, by email or telephone, immediately when employees quit, or new employees are hired and before new employees start working in any Moab Ranger District facility. Children and pets are not allowed in the building or surrounding area. Exceptions must be approved by a Government Representative. Any equipment in the building, including but not limited to radios, typewriters, computers, faxes or copy machines shall not be used by the Contractor or their employees.

Performance Requirement Standards: Performance requirement standards are described in the Performance Requirements Summary above for twice-weekly, weekly, monthly, quarterly, and semi-annual work as required. The Contractor is expected to ensure services are provided or performed to the appropriate standards through the Contractor’s Quality Control Plan. Except as stated in the summary, services required by this contract are generally of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance, and will result in a deduction being made to the contract price for the month, unless the contractor corrects the deficiency within 24 hours of notification by the COR.

Inspection Procedure: Inspection of the buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the Contractor.

Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards. Inspections will be done a minimum of twice a month or more frequently if needed.

Any Government personnel or visiting public may observe unacceptable services, incomplete work or required services not performed and may contact the COR to communicate a complaint. Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing within 48 hours of validation of the complaint with a copy to the CO.

Refer to the Performance Requirements Summary for remedy for non-conforming services.

Acceptance: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the Acceptable Quality Level (AQL).

Payments: Payments will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous month’s service. Upon acceptance, the Government will pay monthly the appropriate amount determined by the occurrence of the services as stated in the Statement of Work.

Security Requirements Specify security requirements that apply to the contract performance. Specify the level of clearances required and identify positions that are applicable.

All outside doors shall remain locked while the Contractor performs work and Contractor shall ensure that all entrance gates, doors, and windows are locked after services are performed and the security of the building is maintained.

When leaving:

(1) Turn off all unnecessary lights.

(2) Ensure that the coolers and heaters are turned off or turned down as designated.

(3) Ensure that all entrance doors and windows are closed and locked after services are performed and that the security of the building is maintained.

(4) Ensure that any cleaning solution used in the performance of janitorial services does not cause damage to

Government property.

(5) Janitor closet areas shall be kept clean, neat, and odor free. Remove all trash and soiled mop water daily.

Definitions Deductions: Anytime the performance of services falls below standards, a deduction may be made for services that cannot be re-performed or poorly performed work. For documented poor performance, a reduction of 10% - 30% may be reduced on the invoice for the applicable line items depending on the severity of the poor performance. For non-performance, no payment will be issued.

Acceptable Quality Level (AQL): The maximum allowable deviation from acceptable performance that may occur before the Government will invoke payment deduction. AQL does not allow a contractor knowingly to offer defective services, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Defective Service: A unit of service which contains one or more defects, or nonconformance with specified requirements.

Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

Quality Assurance: Those actions taken by the Government to assure services meet the requirements of the

Performance Work Statement (PWS).

Contracting Officer’s Representative (COR): A Government employee responsible for surveillance of contractor performance.

Quality Assurance Surveillance Plan (QSAP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Material Safety Data Sheets (MSDS): Information that accompanies chemicals in the workplace. MSDS includes details such as the risks, precautions, and first aid procedures associated with the chemical.

Contractor Furnished Items / Services CONTRACTOR FURNISHED ITEMS: The Contractor shall furnish all cleaning supplies and equipment including but not limited to, non-slip floor wax, spot cleaners for rugs, and any equipment/supplies to wax floor and steam-clean carpets.

CONTRACTOR’S SUBMITTALS

A. Schedule – Submit a schedule at least ten (10) days in advance of required work showing dates, “weekly”, “monthly”, “quarterly”, and “semi-annual” work will be performed. Inform the Contracting Officer Representative (COR) of schedule changes, at least one week in advance.

B. MSDS Sheets – Provide MSDS Sheet Schedule – Submit for all materials used or stored in Government Offices.

C. Cleaning Product Information – Manufacturer’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

D. Personnel – Provide and keep current a written list of the names and phone numbers of all contractor’s employees performing duties under this contract.

Standard Procedures The facility may never have more than five (5) valid customer complaints. The Contracting Officer’s Representative shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023) or the appropriate Inspection of Services clause, if any of the above service areas exceed two customer complaints.

The COR will inspect all work tasks twice a month. The inspection is required to ensure Contractor compliance with the appropriate paragraphs of the SOW each time the service(s) is/are performed and record result of inspection, noting the date and time of the inspection. If an inspection indicates unacceptable performance, the COR will notify the contract manager or quality control Inspector of the deficiencies. The Contractor shall be given 24 hours, after notification, to correct the unacceptable performance.

(vii) Place(s) of Delivery and Acceptance/Location Moab Ranger District Office Building; 62 East 100 North, Moab, Utah 84532.

CLAUSES:

(viii) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (Clauses are located at FAR part 52 and begin with 52)

Department of Agriculture Acquisition Regulation (AGAR):https://www.acquisition.gov/agar (Clauses are located at AGAR part 452 and begin with 452)

Deviations to clauses may be viewed at: USDA FAR Class Deviations

Clauses Incorporated by Reference:

(ix) FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

Addenda to FAR 52.212-4:

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY

2024) (DEVIATION FEB 2025)

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.242-15 Stop-Work Order (AUG 1989) FAR 52.242-17 Government Delay of Work (APR 1984) FAR 52.249-8 Default (Fixed-Price Supply and Service)(APR 1984) AGAR 452.204-70 Modification for Contract Closeout AGAR 452.204-71 Personal Identify Verification of Contractor Employees; The COR will be available to accept janitor information from 10:30 AM to 3:30 PM Tuesday and Wednesday at the Moab Ranger District Office 62 East 100 North, Moab, Utah 84532.

(x) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/usda-far-class-deviations https://www.acquisition.gov/far/52.203-19#FAR_52_203_19

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) FAR 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☐ (1) FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with

Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

☐ (2) FAR 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C.

3509)).

☐ (3) FAR 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☒ (4) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

☒ (5) FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (6) [Reserved].

☐ (7) FAR 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

☐ (8) FAR 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

☒ (9) FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section

102 of Division R of Pub. L. 117-328).

☐ (10) FAR 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) (Pub. L. 115–390, title II)

☒ (11)(i) FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition

(Dec 2023) (Pub. L. 115–390, title II)

☐ (ii) Alternate I (Dec 2023) of FAR 52.204-30.

☒ (12) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

☐ (13) FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (OCT 2018) (41 U.S.C. 2313).Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

☐ (14) [Reserved].

☐ (15) FAR 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award

(OCT 2022) (15 U.S.C. 657a).

☐ (16) FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

☐ (17) [Reserved]

☒ (18) (i) FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

☐ (ii) Alternate I (Mar 2020) of FAR 52.219-6.

☐ (19) (i) FAR 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

☐ (ii) Alternate I (Mar 2020) of FAR 52.219-7.

☐ (20) FAR 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

☐ (21) (i) FAR 52.219-9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

☐ (ii) Alternate I (Nov 2016) of FAR 52.219-9.

☐ (iii) Alternate II (Nov 2016) of FAR 52.219-9.

☐ (iv) Alternate III (Jun 2020) of FAR 52.219-9.

☐ (v) Alternate IV (JAN 2025) of FAR 52.219-9.

☐ (22) (i) FAR 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

☐ (ii) Alternate I (MAR 2020) of FAR 52.219-13.

☐ (23) FAR 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 637s).

☐ By the end of the base term of the contract and then by the end of each subsequent option period;

or

☐ By the end of the performance period for each order issued under the contract.

☐ (24) FAR 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C.

637(d)(4)(F)(i)).

☐ (25) FAR 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled

Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

☒ (26) (i) FAR 52.219-28, Postaward Small Business Program Re-representation (JAN 2025)

(15 U.S.C. 632(a)(2)).

☐ (ii) Alternate I (MAR 2020) of FAR 52.219-28.

☐ (27) FAR 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

☐ (28) FAR 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m).

☐ (29) FAR 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020)

(15 U.S.C. 644(r)).

☐ (30) FAR 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

☒ (31) FAR 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-14#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-16#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-27#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 https://www.acquisition.gov/far/52.219-29#FAR_52_219_29 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-30#FAR_52_219_30 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-32#FAR_52_219_32 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec644.htm https://www.acquisition.gov/far/52.219-33#FAR_52_219_33 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm https://www.acquisition.gov/far/52.222-3#FAR_52_222_3

☐ (32) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2025)

(E.O. 13126).[[

☐ (33) [Reserved]

☐ (34) [Reserved]

☐ (35) (i) FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

☐ (ii) Alternate I (JUL 2014) of FAR 52.222-35.

☒ (36) (i) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN

2020) (29 U.S.C. 793).

☐ (ii) Alternate I (Jul 2014) of FAR 52.222-36.

☐ (37) FAR 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

☐ (38) FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

☒ (39) (i) FAR 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

☐ (ii) Alternate I (Mar 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

☒ (40) FAR 52.222-54, Employment Eligibility Verification (JAN 2025) (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

☐ (41) (i) FAR 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

☐ (ii) Alternate I (MAY 2008) of FAR 52.223-9 (42 U.S.C. 6962(i)(2)(C)).

(Not applicable to the acquisition of commercially available off-the-shelf items.)

☐ (42) FAR 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.).

☐ (43) FAR 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) (42 U.S.C. 7671, et seq.).

☐ (44) FAR 52.223-20, Aerosols (MAY 2024) (42 U.S.C. 7671, et seq.).

☐ (45) FAR 52.223-21, Foams (MAY 2024) (42 U.S.C. 7671, et seq.).

☒ (46) FAR 52.223-23, Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025)

(7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

☐ (47) (i) FAR 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

☐ (ii) Alternate I (Jan 2017) of FAR 52.224-3.

☒ (48) (i) FAR 52.225-1, Buy American-Supplies (OCT 2022) (41 U.S.C. chapter 83).

☐ (ii) Alternate I (Oct 2022) of 52.225-1

☐ (49) (i) FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023)

(19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108- 302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

☐(ii) Alternate I [Reserved]

☐(iii) Alternate II (JAN 2025) of FAR 52.225-3.

☐(iv) Alternate III (FEB 2024) of FAR 52.225-3.

☐(v) Alternate IV (OCT 2022) of FAR 52.225-3.

☐ (50) FAR 52.225-5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

https://www.acquisition.gov/far/52.222-19#FAR_52_222_19 https://www.federalregister.gov/executive-order/13126 https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf https://www.acquisition.gov/far/52.222-35#FAR_52_222_35…