1240BH21R0019-ProjectSpecifications.pdf

USDA Forest Service Project Specifications

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SECTION 00 01 15

LIST OF DRAWING SHEETS

PART 1 - LIST OF DRAWINGS

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

Drawing Name Page Number

Coversheet G-01

2020 Mechanical Upgrade Plan H1

2020 Mechanical Upgrade Plan Mezzanine @ 7’-0” AFF H2

Legend and Abbreviations E1

One-Line Diagram E3

Mechanical Equipment Plan E10

Mechanical/Electrical Plan Mezzanine E11

Luminaire/Circuit Schedule 2 E13

Panel PC1, PC 2, PC3 Ext Schedules – 1 E18

Panel PC1, PC2, PC3 Rev Schedules – 2 E19

Panel PC4 Schedules – 3 E20

END OF SECTION 00 01 15

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SECTION 00 01 20

LIST OF SPECIFICATIONS

1. LIST OF SPECIFCATIONS

A. Specifications consist of the following:

Section Number Title Number of Pages

00 01 15 Drawing Sheets 00 01 20 List of Specifications 1 01 10 00 Summary 3 01 25 00 Substitution Procedures 3 01 26 00 Contract Modification Procedures 2 01 31 00 Project Management and Coordination 8 01 33 00 Submittal Procedures 7 01 50 00 Temporary Facilities and Controls 2 01 60 00 Product Requirements 4 01 73 00 Execution 5 01 73 20 Selective Demolition 4 01 77 00 Closeout Procedures 4 23 00 00 Basic HVAC Requirements 8 23 05 29 Hangers and Supports for HVAC 2 23 05 93 Testing and Balancing 2 23 07 00 Insulation for HVAC 2 23 20 00 HVAC Piping 4 23 81 26 Split System Air Conditioners 5 26 00 10 General Technical Provisions 16 26 00 50 Basic Methods and Materials 7

END OF SECTION 00 01 20

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SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.01 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Contractor's use of site and premises.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and Drawing conventions.

1.02 RELATED REQUIREMENTS:

A. Section 015000 "Temporary Facilities and Controls" for limitations and procedures gov-erning temporary use of Government's facilities.

1.03 PROJECT INFORMATION

A. Project Identification: Detroit Ranger Station

B. Project Location: 44125 North Santiam Highway SE, Detroit, OR 97342

1.04 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Work includes removing the existing five split system heat pump units with new and high efficiency split system heat pump units. New units will have the same heating and cooling capacities as existing units. Install new units on existing pads.

2. Remove existing 3-ton IT room “Libert” unit and replace with a new 3-ton split sys-tem heat pump unit. Install indoor unit using existing mounting pad.

3. Install a 4-ton split system heat pump unit with four wall mounted indoor units to supplement heating and cooling in the conference room. Provide new refrigeration piping.

4. Install a 1.5-ton split system heat pump unit with two indoor units to provide addi-tional heating and cooling for rooms 122 and 117. Provide new refrigeration piping.

5. Existing ductwork will remain.

6. Inspect existing refrigeration piping for reuse. Route new piping as existing if deter-mined new piping is required.

7. Refer to specification Section 23 81 26 and mechanical drawings for detail.

8. Refer to electrical specifications and drawing for electrical work.

B. Reference all contract documents for all other Work to be completed as a part of this con-tract.

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1.05 CONTRACTOR'S USE OF SITE AND PREMISES

A. Use of Site: Limit use of Project site to Work in areas within the Contract limits indicated.

Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways, and Entrances: Keep driveways and entrances serving prem-ises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

B. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.06 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government will occupy site and existing adjacent buildings during entire construction period. Cooperate with Government during construction opera-tions to minimize conflicts and facilitate Government and public usage. Perform the Work so as not to interfere with Government day-to-day operations. Maintain existing exits, un-less otherwise indicated.

1.07 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of au-thorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:30 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Gov-ernment or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Government not less than three days in advance of proposed utility interrup-tions.

2. Obtain Government's written permission before proceeding with utility interruptions.

1.08 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situ-ations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications.

The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

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D. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

E. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

F. Keynoting: Materials and products are identified by reference keynotes referencing Speci-fication Section numbers found in this Project Manual.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 01 10 00

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SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.02 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Government that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

B. Substitution Requests: Submit one electronic copy of each request for consideration. The electronic copy shall be provided by the manufacturer, and not a scanned version by the contractor. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the fol-lowing, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work that will be necessary to accommodate proposed sub-stitution.

c. Detailed comparison of salient qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Salient qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Contracting Officers and Govern-ments.

h. Material test reports from a qualified testing agency, indicating and interpret-ing test results for compliance with requirements indicated.

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i. Research reports evidencing compliance with building code in effect for Pro-ject.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with require-ments in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indi-cated.

m. Contractor's waiver of rights to additional payment or time that may subse-quently become necessary because of failure of proposed substitution to pro-duce indicated results.

2. Contracting Officer's Action: If necessary, Contracting Officer will request addi-tional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order or Work Order.

1.03 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substi-tution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.04 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the ap-proved substitutions.

1.05 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

B. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Con-tracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

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f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substi-tution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contrac-tors involved.

C. Substitutions for Convenience: Contracting Officer will consider requests for substitution if received within 60 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of Contracting Officer.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satis-fied, Contracting Officer will return requests without action, except to record non-compliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsi-bilities may include compensation to Designer of Record for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substi-tution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contrac-tors involved.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION 01 25 00

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SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.02 MINOR CHANGES IN THE WORK

A. Contracting Officer will issue supplemental instructions authorizing minor changes in the

Work, not involving adjustment to the Contract Sum or the Contract Time.

1.03 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer will issue a detailed descrip-tion of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Draw-ings and Specifications.

1. Work Change Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 30 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before re-questing an extension of the Contract Time.

e. Quotation Form: Use form acceptable to Contracting Officer.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may submit a proposal for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with to-tal amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

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5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an exten-sion of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the pro-posed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Contracting Officer.

1.04 CHANGE ORDER PROCEDURES

A. On Government's approval of a Work Change Proposal Request, Contracting Officer will issue a Change Order for signatures of Government and Contractor.

END OF SECTION 01 26 00

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SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Pro-ject including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submit-ting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.02 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordi-nate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other compo-nents, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly pro-gress of the Work. Such administrative activities include, but are not limited to, the follow-ing:

1. Preparation of Contractor's construction schedule.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Preinstallation conferences.

6. Project closeout activities.

7. Startup and adjustment of systems.

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C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incor-porated into, the Work. See other Sections for disposition of salvaged materials that are designated as the Government's property.

1.03 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordina-tion is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

b. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems. Prepare sections, eleva-tions, and details as needed to describe relationship of various systems and components.

c. Indicate space requirements for routine maintenance and for anticipated re-placement of components during the life of the installation.

d. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

e. Indicate required installation sequences.

f. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternative sketches to Contracting Officer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Sup-plement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechan-ical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Draw-ings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and elec-trical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disci-plines.

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5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, an-gles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Contracting Officer will review coordination drawings to confirm that, in general, the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Contracting Officer determines that coordi-nation drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Contracting Officer will so inform Contractor, who shall make suitable modifications and resubmit.

1.04 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return without response those RFIs submitted to Contract-ing Officer by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contrac-tor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Contract Name and Number

2. Name of Contracting Officer and Construction Manager.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully de-scribe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of af-fected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form with substantially the same content as indicated above, acceptable to

Contracting Officer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer's response for each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as re-ceived the following working day.

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1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Docu-ments.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI num-ber. Submit log weekly. Include the following:

1. Contract name and number.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

1.05 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use the Forest Service provided External Box site for purposes of hosting and managing project communication and documentation with the Government until Final Completion.

Project Box site shall be broken into “To Government” and “From Government” folders and shall contain the following items:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

4. Contract modifications forms and logs.

5. RFI forms and logs.

6. Task and issue management.

7. Photo documentation.

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8. Schedule and calendar management.

9. Submittals forms and logs.

10. Payment application forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

1.06 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discus-sions and agreements achieved. Distribute the meeting minutes to everyone con-cerned, including Government and Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government and Contracting Officer, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Government, Contracting Officer, Contrac-tor including superintendent and major subcontractors and suppliers, and other con-cerned parties shall attend the conference. Participants at the conference shall be fa-miliar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the fol-lowing:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of Record Documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Progress cleaning.

u. Parking availability.

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v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. Safety requirements.

y. First aid.

z. Security.

aa. Labor laws.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Sustainable design requirements.

i. Review of mockups.

j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of authorities having jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, includ-ing required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other par-ties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at regular intervals.

1. Coordinate dates of meetings with preparation of payment requests.

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2. Attendees: In addition to representatives of Government and Contracting Officer, each contractor, subcontractor, supplier, and other entity concerned with current pro-gress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Re-view other items of significance that could affect progress. Include topics for discus-sion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

i. Review schedule for next period.

b. Review present and future needs of each entity present, including the follow-ing:

i. Interface requirements.

ii. Sequence of operations.

iii. Status of submittals.

iv. Status of sustainable design documentation.

v. Deliveries.

vi. Off-site fabrication.

vii. Access.

viii. Site use.

ix. Temporary facilities and controls.

x. Progress cleaning.

xi. Quality and work standards.

xii. Status of correction of deficient items.

xiii. Field observations.

xiv. Status of RFIs.

xv. Status of Proposal Requests.

xvi. Pending changes.

xvii. Status of Change Orders.

xviii. Pending claims and disputes.

xix. Documentation of information for payment requests.

4. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue re-vised schedule concurrently with the report of each meeting.

E. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Government and Contracting Officer, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Pro-ject closeout.

2. Attendees: Authorized representatives of Government, Government's Commission-ing Authority, Contracting Officer, and their consultants; Contractor and its superin-tendent; major subcontractors; suppliers; and other concerned parties shall attend the

10/28/20 Detroit RD HVAC Replacement 01 31 00 8 meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Comple-tion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts.

l. Government's partial occupancy requirements.

m. Installation of Government's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

END OF SECTION 01 31 00

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SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.01 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

1.02 DEFINITIONS

A. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

B. Action Submittals: Written and graphic information and physical samples that require Con-tracting Officer's responsive action. Action submittals are those submittals indicated in in-dividual Specification Sections as "action submittals."

1.03 GENERAL SUBMITTAL INFORMATION

A. Submittal Schedule: Submit a list of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufactur-ing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Contracting Officer and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with construction schedule.

2. Initial Submittal: Submit concurrently with startup construction schedule. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the first complete submittal of Contrac-tor's construction schedule.

a. Submit revised submittal schedule to reflect changes in current status and tim-ing for submittals.

4. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal category: Action or information.

d. Name of subcontractor.

e. Description of the Work covered.

f. Scheduled date for Contracting Officer's final release or approval.

g. Scheduled date of fabrication.

h. Scheduled dates for purchasing.

i. Scheduled dates for installation.

j. Activity or event number.

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1.04 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Contract Name and Number.

2. Date.

3. Name of Contractor.

4. Name of firm or entity that prepared submittal.

5. Names of subcontractor, manufacturer, and supplier.

6. Category and type of submittal.

7. Submittal purpose and description.

8. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

9. Drawing number and detail references, as appropriate.

10. Indication of full or partial submittal.

11. Consecutive transmittal number.

12. Submittal and transmittal distribution record.

13. Other necessary identification.

14. Remarks.

B. Options: Identify options requiring selection by Contracting Officer.

C. Deviations and Additional Information: On an attached separate sheet, prepared on Con-tractor's letterhead, record relevant information, requests for data, revisions other than those requested by Contracting Officer on previous submittals, and deviations from re-quirements in the Contract Documents, including minor variations and limitations. Include same identification information as related submittal. Include the Contracting Officer on all deviation requests.

1.05 SUBMITTAL PROCEDURES

A. Prepare and provide submittals required by individual Specification Sections as PDF elec-tronic files and as indicated for samples and other physical submittals. Types of submittals are indicated in individual Specification Sections.

B. Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating sub-mittal requirements of a single Specification Section and transmittal form acceptable to Government with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision iden-tifier.

a. File name shall use project identifier and Specification Section number fol-lowed by a decimal point and then a sequential number (e.g., LNHS- 061000.01). Resubmittals shall include an alphabetic suffix after another deci-mal point (e.g., LNHS-061000.01.A).

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Contracting Officer.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

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1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other sub-mittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently un-less partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specifi-cation Section as separate packages under separate transmittals.

4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requir-ing coordination with other submittals until related submittals are received.

D. Processing Time: Allow time for submittal review, including time for resubmittals, as fol-lows. Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordina-tion.

2. Intermediate Review: If intermediate submittal is necessary, process intermediate review in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

4. Sequential Review: Where sequential review of submittals by Contracting Officer's consultants, Government, or other parties is indicated, allow 21 days for initial re-view of each submittal.

E. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Indicate date and content of previous submittal.

2. Indicate date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation on Contracting

Officer's action stamp.

F. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for perfor-mance of construction activities. Show distribution on transmittal forms.

G. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Contracting Officer's action stamp.

1.06 SUBMITTAL REQUIREMENTS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data.

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2. Clearly mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. Submit Product Data before Shop Drawings, and before or concurrent with Samples.

5. Submit Product Data in PDF electronic file.

B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of Contracting Officer if specified.

2. Paper Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 30 by 42 inches.

3. Submit Shop Drawings in PDF electronic file.

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other materials and with actual material or component delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories to-gether in one submittal package.

2. Identification: Permanently attach label on unexposed side of Samples that includes the following:

a. Project name and submittal number.

b. Generic description of Sample.

c. Product name and name of manufacturer.

d. Sample source.

e. Number and title of applicable Specification Section.

f. Specification paragraph number and generic name of each item.

3. Submit Samples as physical samples with paper transmittal and submit in PDF elec-tronic file including transmittal and digital image illustrating Sample characteristics and identification information.

4. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

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a. Number of Samples: Submit one full set of available choices where color, pat-tern, texture, or similar characteristics are required to be selected from manu-facturer's product line. Contracting Officer will return submittal with options selected.

D. Product Schedule: As required in individual Specification Sections, prepare a written sum-mary indicating types of products required for the Work and their intended location. In-clude the following information in tabular form:

E. Qualification Data: Prepare written information that demonstrates capabilities and experi-ence of firm or person. Include lists of completed projects with project names and ad-dresses, contact information of Contracting Officers and

F. Design Data: Prepare and submit written and graphic information indicating compliance with indicated performance and design criteria in individual Specification Sections. Include list of assumptions and summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Number each page of submit-tal.

G. Certificates:

1. Certificates and Certifications Submittals: Submit a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity. Provide original paper copy where a notarized signature is required.

2. Installer Certificates: Submit written statements on manufacturer's letterhead certify-ing that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

3. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents.

Include evidence of manufacturing experience where required.

4. Material Certificates: Submit written statements on manufacturer's letterhead certify-ing that material complies with requirements in the Contract Documents.

5. Product Certificates: Submit written statements on manufacturer's letterhead certify-ing that product complies with requirements in the Contract Documents.

6. Welding Certificates: Prepare written certification that welding procedures and per-sonnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification and Procedure Qualification Record on AWS forms. Include names of firms and personnel certified.

H. Test and Research Reports:

1. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

2. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is…