REQUEST FOR PROPOSAL

Skilled and Unskilled Labor

Solicitation # 2026-SWB-56

Proposal Due Date: October 22, 2026 Proposal Due Time: 11:00 AM CST

Sewerage and Water Board of New Orleans Request for Proposal

Skilled and Unskilled Labor

The Sewerage and Water Board of New Orleans (hereinafter referred to as “SWBNO”) desires to contract a vendor to furnish and coordinate the necessary skilled and unskilled labor as requested to perform essential maintenance work of a critical nature, when required, throughout the various water, drainage, and sewerage systems.

RFP will be available September 21, 2026, for download at the following websites:

SWBNO: https://www2.swbno.org/business_bidspecifications.asp LAPAC: https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181

A mandatory pre-proposal conference for this RFP will be held on October 7, 2026, at 11:00 pm CST at the SWBNO Carrollton Water Plant Auditorium, 8800 South Claiborne Ave., New Orleans, LA 70118 or if you are unable to attend this in-person meeting, you can also join via teleconference call:

Microsoft Teams Join: https://teams.microsoft.com/meet/262323533478680?p=01HjPBtgBcOFytM13a Meeting ID: 262 323 533 478 680 Passcode: ci6n3du7 Dial in by phone +1 504-224-8698,,854255880# United States, New Orleans Phone conference ID: 854 255 880#

At this meeting, staff will discuss the scope of work, proposal requirements and respond to questions from the attendees.

Attendees are required to be on time and stay throughout the meeting. Only vendors who attend this meeting will be allowed to submit a proposal. Any submission from any firm not represented at this meeting will be rejected.

Inquiries and/or Requests for Clarification are due to Prentice Mackyeon, on October 8, 2026, no later than 5:00 pm CST via in writing or email to cmoses@swbno.org. All responses will be posted on or before October 14, 2026.

Proposals will be received by the Sewerage and Water Board of New Orleans Procurement Department by October 22, 2026, at 11:00 am local time. For submission instructions, see proposal documents.

LATE PROPOSALS WILL NOT BE ACCEPTED.

https://www2.swbno.org/business_bidspecifications.asp https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181 https://teams.microsoft.com/meet/262323533478680?p=01HjPBtgBcOFytM13a tel:+15042248698,,854255880 mailto:cmoses@swbno.org

Table of Contents

PART I. ADMINISTRATIVE INFORMATION

1.1 Request for Proposals

1.2 Proposal Preparation

1.3 Point of Contact/ Inquiries/ Requests for Information:

1.4 Questions and Answers

1.5 Submission of Proposals

1.6 Changes, Addendum, or Withdrawal of Proposals

1.7 Prohibition of Communication

1.8 Ownership

1.9 Effect

1.10 Errors or Omissions

1.11 Cost of Preparation

1.12 RFP Schedule Summary

1.13 Bid Protest Procedures

1.14 Public Records Request

PART II. GENERAL INFORMATION

2.1 Overview of the SWBNO

2.2 Scope of Work

2.3 Contract Terms and Compensation

2.4 Payment

2.5 Information

2.6 Non-Collusion Statement

2.7 Non-Solicitation Statement

2.8 Convicted Felon Statement

2.9 Insurance Requirements

2.10 Right to Audit

2.11 Confidential Information

2.12 Confidentiality Statement

2.13 Sub-Contractor

2.14 Non-Exclusivity Clause

PART III. PROPOSAL EVALUATION AND SELECTION

3.1 Selection Committee

3.2 Technical Evaluation

3.3 Price Evaluation

3.5 Best and Final Offer (BAFO)

3.6 Notification

PART IV. PROPOSAL SUBMISSION REQUIREMENTS

4.1 TITLE PAGE

4.2 TABLE OF CONTENTS

4.3 PROPOSAL CONTENT

4.4 SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

4.5 PERFORMANCE HISTORY AND CAPABILITY

4.6 LOCATION

4.7 ECONOMIC DISADVANTAGED BUSINESS PARTICIPATION

4.8 COST PROPOSAL (SUBMITTED SEPARATELY)

ATTACHMENT

COVER SHEET

ATTACHMENT B

PRICING FORM

ATTACHMENT: TECHNICAL SPECIFICATIONS

ATTACHMENT: DRUG-FREE WORKPLACE POLICY

ATTACHMENT: ECONOMICALLY DISADVANTAGED BUSINESS ENTERPRISE PROGRAM POLICY

ATTACHMENT: EDBP PARTICIPATION SUMMARY SHEET………………………………………..32

ATTACHMENT: EDBP ACKNOWLEDGEMENT SHEET………………………………………………33

ATTACHMENT: SAFETY ORIENTATION NOTICE

PART I. ADMINISTRATIVE INFORMATION

1.1 Request for Proposals

The Sewerage and Water Board of New Orleans (hereinafter referred to as “SWBNO”) desires to contract a vendor to furnish and coordinate the necessary skilled and unskilled labor as requested to perform essential maintenance work of a critical nature, when required, throughout the various water, drainage, and sewerage systems of the Sewerage and Water Board.

1.2 Proposal Preparation

Proposals submitted for consideration should follow the format and order of presentation provided in Part IV - Proposal Submission Requirements.

1.3 Point of Contact/ Inquiries/ Requests for Information:

All correspondence and other communications regarding this RFP shall be directed to Prentice Mackyeon, Purchasing Agent, Sewerage and Water Board of New Orleans, 625 St. Joseph Street, Room 133, New Orleans, Louisiana 70165, 504-585-2368, pmackyeon@swbno.org.

Inquiries and/or Requests for Information are due to the Board’s Procurement Department via email to pmackyeon@swbno.org no later than timeline stated in the Anticipated Proposal Timetable. Any request received after that time may not be reviewed for inclusion in this RFP. The request shall contain the requester’s name, address, and telephone number.

The Procurement Department will issue a response to any inquiry if it deems it necessary, by written addendum to the RFP, posted on Board’s website, and issued prior to the RFP’s Delivery Deadline. The Respondents shall not rely on any representation, statement or explanation other than those made in this RFP or in any addenda issued. Where there appears to be a conflict between this RFP and any addendum issued, the last addendum issued will prevail.

1.4 Questions and Answers

Inquiries and/or Requests for Clarification are due to Prentice Mackyeon, on October 8, 2026, no later than 5:00 pm CST via in writing or email to pmackyeon@swbno.org. All responses will be posted on or before October 14, 2026. Do not contact other SWBNO program personnel with questions regarding this RFP.

The Procurement Department will issue a response to any inquiry if it deems it necessary, by written addendum to the RFP, posted on SWBNO’s website, and issued prior to the RFP’s Delivery Deadline. The Proposers shall not rely on any representation, statement, or explanation other than those made in this RFP or in any addenda issued. Where there appears to be a conflict between this RFP and any addendum issued, the last addendum issued will prevail.

1.5 Submission of Proposals

Proposers who are interested in providing services requested under this RFP can submit a proposal via email.

Submitting a response:

Electronic Submission:

mailto:pmackyeon@swbno.org

(1) Digitally signed technical proposal and (1) digitally signed cost proposal in searchable PDF format to bids@swbno.org

Subject Line: 2026-SWB-56 – Skilled and Unskilled Labor

– [Proposer Name]”. If the file size of the email submission exceeds server requirements, the email submission may be broken into smaller emails with “Part 1 of #” included at the end of each original Subject Line (e.g.

RFP# marked “2026-SWB-56 – Skilled and Unskilled Labor – [Proposer Name] – Part 1 of 3)”.

Email: If the Proposer intends to submit the response by email, the date and time of the email received by the Procurement Dept. constitutes the time stamp of receipt. The date and time of the email sent by Vendor does NOT constitute a proof of receipt. The Procurement Dept. encourages Vendors to confirm that the response was received timely.

Board assumes no liability for assuring accurate/complete e-mail transmission and receipt. The responsibility solely lies with each Proposer to ensure their proposal is received at the specified email address prior to the deadline for submission. Proposals received after the deadline, corrupted files, and incomplete submissions (e.g., Part 1 and Part 2 of 3 are received, but Part 3 is not) may not be considered.

Fax submission will not be acceptable. Proposers e-mailing their proposals should allow sufficient time to ensure receipt of their proposal by the time specified.

Proposers must complete all required attachments and submit along with proposal submission. Failure to complete and submit the required documents and attachments may result in your proposal being deemed non-responsive.

Proposals should clearly demonstrate the Proposer’s qualifications to perform the needed services and attend all factors applicable in a professional relationship.

All proposals must be received by Board on or before the Delivery Deadline. Proposals delivered after the said deadline will not be accepted.

1.6 Changes, Addendum, or Withdrawal of Proposals

Any changes or addenda to a proposal must be submitted in writing, signed by an authorized representative of the proposer, cross-referenced clearly to the relevant proposal section, and received by SWBNO prior to the proposal due date and time. All changes and addenda must meet all requirements for the proposal. Any proposer choosing to withdraw its proposal must submit a written withdrawal request to SWBNO prior to the proposal due date and time.

The Board reserves the right to reject any and all responses to the RFP (with reasonable explanation) and/or to waive any informality in evaluating the RFP responses if it deems this to be in the best interest of the Board, its customers, and the general public. The Board reserves the right to qualify Proposers as it deems in its best interest.

1.7 Prohibition of Communication

From the time of advertising, and until the final award, there is a prohibition on communication by Respondents (or anyone on their behalf) with Board’s staff, Selection Committee members and elected officials. This does not apply to oral presentations before selection committees, contract negotiations, or communications at any time mailto:bids@swbno.org with any Board employee or elected official regarding matters not concerning this RFP. Breaking the established prohibition on communication may result in a disqualification of the proposal.

1.8 Ownership

All Responses, including any submitted documents, to this RFP or any resulting solicitation are the property of the Board for all purposes. Respondents must clearly mark individual documents or information that the applicant claims are exempt from public record disclosure and specifically justify the exemption. The Board does not guarantee the confidentiality of submissions.

1.9 Effect

This RFP and any related discussions, evaluations, qualifications, or resulting solicitations by the Board or any person on its behalf create no rights or obligations whatsoever except as provided in this RFP. The Board may cancel or modify this RFP or any resulting solicitation at any time at will, with or without notice. Anything to the contrary notwithstanding, any professional services agreement executed by the Board will be issued the exclusive statement of rights and obligations extending from this solicitation.

1.10 Errors or Omissions

The Board will not be liable for any error in any proposal. Respondent will not be allowed to alter proposal documents after the deadline for proposal submission, except under the following condition: The Board reserves the right to make corrections or clarifications due to patent errors identified in proposals by the Board or the Respondent. The Board, at its option, has the right to require clarification or additional information from the Respondent.

1.11 Cost of Preparation

The Board is not liable for any costs incurred by prospective Respondents or Proposers prior to issuance of or entering into a Contract. Costs associated with developing the proposal, preparing for oral presentations, and any other expenses incurred by the Respondent in responding to the RFP are entirely the responsibility of the Respondent, and shall not be reimbursed in any manner by the Board.

1.12 RFP Schedule Summary

The events and dates summarized in Table 1 represent milestones in SWBNO’s RFP process; however, SWBNO reserves the right to deviate from this schedule.

Table 1. Anticipated RFP Schedule Summary

Event Date Local Time

RFP Release September 21, 2026

Mandatory Pre-Proposal Meeting

October 7, 2026

Deadline for SWBNO receipt of written questions from prospective proposers October 8, 2026 5:00pm

Responses to questions/clarification October 14, 2026

Proposal due date and time October 22, 2026 11:00am

1.13 Bid Protest Procedures

Any formal protest against the recommendation of award which is to be made by an aggrieved Proposer must be submitted in writing to the Procurement Director, Cashanna K Moses at cmoses@swbno.org according to Sewerage and Water Board of New Orleans Policy 83(R): Procedural Rules for Bid Appeals.

1.14 Public Records Request

To request a public record for the proposal documents, please submit to the following website:

https://swbno.nextrequest.com/ mailto:cmoses@swbno.org https://swbno.nextrequest.com/

PART II. GENERAL INFORMATION

Sewerage and Water Board of New Orleans

Request for Proposals Skilled and Unskilled Labor

2.1 Overview of the SWBNO

The Sewerage and Water Board of New Orleans (SWBNO) operates and maintains infrastructure through Orleans Parish to provide safe drinking water to support fire protection and the public health of all residents, improve sewerage collection services to support public safety and sanitation, and more effectively collect and convey stormwater out of the City of New Orleans to reduce the risk from flood events. SWBNO remains diligent in improving public safety for the citizens of New Orleans continuously at a reasonable cost to the community.

2.2 Scope of Work

The work to be performed under this contract consists of providing the necessary skilled and unskilled labor and coordination where specifically requested to perform essential maintenance work of a critical nature, when required, throughout the various water, drainage, and sewerage systems of the Sewerage and Water Board of New Orleans. All materials, machinery, equipment, and supplies will be furnished by SWBNO. Skilled trade personnel are required to supply their own tools specific to their trade. Work is anticipated to begin without delay upon contract execution. When SWBNO needs additional workers to do maintenance, the Proposer shall provide these workers within a maximum time frame of five (5) days. This additional scope would be agreed upon prior to start of these employees.

2.3 Contract Terms and Compensation

The contract period is two (2) years with three (3) one-year renewals and is scheduled with initiation of the contract period following approval by the SWBNO Board of Directors (Board) and issuance of Notice to Proceed and Purchase Order.

2.3.1 Compensation for Public Works Projects:

29 CFR 1.6(c)(2)(iii)(B) - Some contracts call for construction, alteration, and/or repair work over a period of time that is not tied to the completion of any particular project. Examples of such contracts include, but are not limited to, indefinite-delivery-indefinite-quantity construction contracts to perform any necessary repairs to a Federal facility over a period of time; long-term operations-and-maintenance contracts that may include construction, alteration, and/or repair work covered by Davis-Bacon labor standards; or schedule contracts or blanket purchase agreements in which a contractor agrees to provide certain construction work at agreed-upon prices to Federal agencies. These types of contracts often involve a general commitment to perform necessary construction as the need arises, but do not necessarily specify the exact construction to be performed.

For the types of contracts described here, the contracting agency must incorporate into the contract the most recent revision(s) of any applicable wage determination(s) on each anniversary date of the contract's award (or each anniversary date of the beginning of construction when there is no award) unless the agency has sought and received prior written approval from the Department for an alternative process.

2.3.2 Compensation for other projects:

The Proposer will compensate all laborers and mechanics employed under this Agreement, or any associated contract or subcontract, at no less than the minimum wage rate determined by secretary of the United States Department of Labor to be the prevailing wage of the corresponding classes of laborers and mechanics employed on projects of a similar character, within the city of New Orleans.

2.3.3 Compensation for FEMA Funded Projects:

The work to be performed may in the future be federally funded. FEMA funding may attach to work performed at the Board due to a Hurricane for example. At that time the Proposer shall be required to comply with federal law concerning the prevailing wage schedule for the State of Louisiana, Parish of Orleans, and selection of Heavy Industrial construction type; the federal prevailing wage schedule for the state of Louisiana, parish of Orleans, and selection of Service Contracts where required.

• No compensation will be allowed for stand-by time or “Minimum time” during inclement weather, etc., that is, the compensation allowed will be only for the actual time worked.

Any stand-by or minimum time pay which would be due to the workman under the various craft agreements must be absorbed within the total price proposed.

• When required due to the needs of the business, workers may be asked to work overtime.

Overtime is actual hours worked in excess of 40 in a workweek. Workers will be paid time and one half their regular rate of pay for all overtime hours actually worked in a workweek.

All overtime work must be approved in advance by Engineer.

2.4 Payment

The Board shall pay Proposer in accordance with the contracted prices. The Proposer will invoice the agency at the billing address designated by the agency. Payments will be made by the Agency within approximately forty-five (45) calendar days after receipt of a properly executed invoice, and approval by the Department or designee.

Invoices submitted without the referenced documentation will not be approved for payment until the required information is provided.

2.5 Information

All reports, surveys, tables, charts, diagrams, product recordings and other data (including electronic, audio and video) or documentation prepared or compiled by Proposer in connection with the performance of its obligations under the contract, shall be the sole and exclusive property of the SWBNO. Proposer shall retain in its files, sufficiently detailed working papers relevant to its engagement with the SWBNO. Proposer further agrees that its working papers will be held in the strictest confidence and will not be disclosed or otherwise made available to outside sources, except as required by law, without the written consent of the SWBNO.

2.6 Non-Collusion Statement

The Proposer confirms that this Agreement is entered into with the Board without any connection with any person or persons making a proposal for the same services, and that it is in all respects fair and without collusion or fraud; also that no member of the Board or public official of the City, who are by law are excluded from participation herein, is directly or indirectly interested herein or in furnishing the services to which it relates or in any portion of the profits thereof.

2.7 Non-Solicitation Statement

The Proposer has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement. The Proposer has not paid or agreed to pay any person, other than a bona fide employee working for it, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from this Agreement.

2.8 Convicted Felon Statement

The Proposer confirms that no principal, member, or officer of the Proposer has, within the preceding 5 years, been convicted of, or pled guilty to, a felony under state or federal statutes for embezzlement, theft of public funds, bribery, or falsification or destruction of public records.

2.9 Insurance Requirements

Proposer shall maintain at his own expense and in good standing, such insurance as will protect the Board, the City of New Orleans, their officers, officials, employees, boards, commissions, and volunteers, and the Proposer himself, from and against any and all claims or damages to public or private property or personal injury, including death, to employees or the public, which may arise from any operations under this contract or any of its subcontracts. The coverage shall contain no special limitations on the scope of protection afforded to the Board or the City. Both the Board and the City shall appear as "Additional Insured" on all Commercial General Liability and Business Automobile Insurance. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Board and the City, their officers, officials, employees, boards and commissions, and volunteers. The Proposer's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

If this transaction requires the Proposer or sub proposer’s employees to enter the Board’s facilities or job sites, a senior employee of the Proposer and/or any sub proposer will review the Board’s Safety Orientation Notice (Notice) and will explain this Notice to every employee who will enter Board facilities. This Notice is included as a part of the specifications for this contract.

Proposer and its insurers shall agree to waive all rights of subrogation, except on their Professional Liability Policy, against the Board, the City, and their officers, officials, employees, boards and commissions, and volunteers for losses arising from work performed by the Proposer for the Board and the City. Each insurance policy required by this contract shall be endorsed to state that coverage shall not be suspended, voided or canceled by either party, or reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, that has been given to the Risk Manager of the Board. In general, insurance is to be placed with insurers with a Best's rating of at least A- V, although this requirement may be reviewed and modified by the Risk Manager of the Board in the best interest of the Board. The Risk Manager may also consider performing such review upon written request from Proposer. Proposer shall furnish the Board with certificates of insurance affecting coverage required by this contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

The certificates of insurance are to be received and approved by the Risk Manager of the Board before work commences. In the event of a claim, Proposer shall make applicable insurance policies available for review by the Board. Proposer shall retain its rights to restrict disclosure of Proposer’s proprietary information.

The following are the types of insurance policies and the minimum limits of insurance coverage which shall be maintained by Proposer during the entire term of the Contract:

a) WORKERS’ COMPENSATION AND EMPLOYERS’ LIABILITY

INSURANCE, as will protect him from claims under Workers’ Compensation Laws. The Workers’ Compensation section of the policy shall afford statutory limits and be in accordance with all Louisiana Workers’ Compensation Statutes. The Employers’ Liability limit shall not be less than $1,000,000 each accident for bodily injury by accident and $1,000,000 each employee/policy limit for bodily injury by disease. Whenever any vessel or floating equipment is involved, the insurance shall afford coverage under the Federal Longshoremen’s and Harbor Workers’ Act and shall also include protection for injuries and/or death to master’s and Members of the crews of vessels with statutory limits in accordance with the Jones Act.

b) COMMERCIAL GENERAL LIABILITY INSURANCE, with a limit of not less than $1,000,000 each occurrence and $2,000,000 general aggregate, including Explosion, Collapse, and Underground Property Damage Hazards. The Products-Completed Operations aggregate limit shall not be less than $1,000,000 each occurrence. The general aggregate limit shall apply separately to this project.

c) BUSINESS AUTOMOBILE INSURANCE, which shall cover liability arising from any auto (including owned, hired, and non-owned vehicle). The limit of liability shall not be less than $1,000,000 combined with each accident for all injuries, property damage, and/or death resulting from one occurrence.

d) ERRORS AND OMISSIONS/PROFESSIONAL LIABILITY INSURANCE, whichever is applicable to the particular profession or service to be provided, with limit of not less than $1,000,000 each Claim, with a $2,000,000 annual aggregate, without any restrictive “negligent act, negligent error, or negligent omission” clause, and sufficient to protect the Proposer, the Board, and the City, for a five (5) year period from completion of this contract, against any and all claims which may arise from the Proposer’s negligent performance of work described herein.

In addition, Proposer shall be required to furnish to the Risk Manager of the Board all copies of investigative reports with regard to any and all claims filed with the Proposer and his insurance carriers relative to the contract, with the exception of claims filed against his Workers' Compensation Insurance. Such reports shall include date, location, and description of loss as well as amounts of settlements or judgments in order that annual aggregate limits may be monitored by the Board for Proposer's compliance with these specifications.

The furnishing of insurance as provided above shall not relieve Proposer of its responsibility for losses not covered by insurance. Prior to the signing of the contract, evidence of all such applicable insurance satisfactory to the Board shall be filed with the Risk Manager of the Board. All policies shall be in insurance companies authorized to do business in Louisiana and shall remain in full force and effect until the final completion of the work and acceptance thereof by the authority of the Board. Proposer and/or his insurer shall notify the Risk Manager of the Board at least thirty (30) days in advance of any insurance coverage to be canceled or of any insurance coverage that will expire. Proposer shall simultaneously furnish the Board evidence of new coverage to be effective the same day and hour of the expired or canceled coverage. In the event Proposer fails to submit this evidence of new coverage five (5) days prior to cancellation date or expiration date of any policy or policies, the Board will obtain the required coverage to become effective on date of cancellation or expiration of said policies. The cost of such new coverage shall be at the expense of Proposer and any expenditure incurred by the Board of this coverage will be deducted from any balance due to Proposer.

2.10 Right to Audit

The Board shall have the right to audit by its personnel or its authorized representative at all reasonable times any and all records pertaining to the administration of this contract by the proposer, including its records of any sub proposer(s) employed on the contract. Such records shall be made and kept by the proposer in accordance with generally accepted accounting principles and practices. Records shall include, but are not limited to, accounting records, daily reports, correspondence, and subcontract files (hard copies as well as computer readable data, if it can be made available). Records subject to audit shall also include but not be limited to those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to cost and/or change order requests associated with this contract. The Board also reserves the right to interview employees, make photocopies, and inspect any and all records at a reasonable time for a minimum of three (3) years after completion of the project or formal acceptance of the contract by the Board. Proposers shall be required to retain such files of the project as described herein for a minimum of three (3) years after completion of the project or formal acceptance of the contract by the Board.

2.11 Confidential Information

Information contained in the Vendor’s proposal that it deems proprietary, or trade secret must be clearly identified in the proposal as described below in the Louisiana Revised Statute 44:3.2. D. (1). The Board will be free to use all information in the Vendor's proposal for the Board’s purposes. Vendor proposals shall remain confidential until the Board’s Proposal Selection Committee makes its recommendation to SWBNO Board of Directors. The Vendor understands that any material supplied to the Board may be subject to public disclosure pursuant to the Louisiana Public Records Law (LA R.S. 44:1, et seq.).

Louisiana Revised Statute 44:3.2 D. (1) All records containing proprietary, or trade secret information submitted by a developer, owner, or manufacturer to a public body pursuant to Subsection A, B, or C of this Section shall contain a cover sheet that provides in bold type "DOCUMENT CONTAINS CONFIDENTIAL PROPRIETARY OR TRADE SECRET INFORMATION". The developer, owner, or manufacturer shall clearly mark each instance of information which is, in his opinion, proprietary or trade secret information.

2.12 Confidentiality Statement

Any information, including materials, drawings, designs, documentation, and other property or data, disclosed to the proposal responder shall not be used, reproduced, appropriated, or otherwise disseminated to anyone other than SWBNO.

2.13 Sub-Contractor

If the proposer intends to subcontract portions of the work or to satisfy any of the Proposer Requirements and/or Scope of Work through the use of a sub proposer, the proposer shall include the name of the sub proposer and specific designations of the tasks to be performed or Vendor requirements to be met by respective sub proposer(s). The information requested of the proposer under the terms of this RFP shall also be supplied for each sub proposer and shall be included in the proposal. The proposer will retain full control over this contract and will not assign or subcontract said contract without the prior written consent of SWBNO. Failure to request consent shall be grounds for default under this contract. The Proposer further agrees that assigning or subcontracting any portion or feature of the work shall not relieve the Proposer from its full obligations under this contract.

2.14 Non-Exclusivity Clause

This contract is non-exclusive and shall not in any way preclude governmental agencies from entering into similar contracts and/or arrangements with other vendors or from acquiring similar, equal, or like goods and/or services from other entities or sources.

PART III. PROPOSAL EVALUATION AND SELECTION

3.1 Selection Committee

Pursuant to Policy Memorandum No. 95, SWBNO must establish a Selection Committee with relevant subject-matter expertise in reviewing and evaluating proposals to the RFP. Each proposal to the RFP must be evaluated by a committee of five individuals consisting of:

• General Superintendent, or designee

• Deputy Director, or designee

• Department Head requestor, or designee

• Employee who will manage and monitor the contract

• An Expert (Employee or Non-Employee) in the field as determined by the Executive Director

The Selection Committee will first evaluate the proposals on the basis of qualitative criteria rather than quantitative prices. The members on the Selection Committee will complete the numerical grading and provide a written explanation stating the reasons for the rating for each criteria.

3.2 Technical Evaluation

SWBNO will select a Proposer generally according to the procedures described in Policy Memorandum No:

95. The Selection Committee will first evaluate and score responsive RFP Responses on the criteria listed below and provide an assessment of that score.

A composite scoring approach will be utilized, in which scores from each Committee member will be in averaged in each category to score the proposals out of a possible 100 points.

The Board reserves the right to reject any and all proposals. As part of the evaluation process, the Selection Committee will interview Proposer references and other parties to confirm Proposer’s performance on previous projects. The Board reserves the right to terminate this process at any time, and no guarantee is expressed or implied that obligates the Board to contract for the proposed project. The Board will negotiate its agreement with the highest evaluated proposer, as determined by the Selection Committee.

Proposers shall be treated fairly and equally with respect to any opportunity for discussion and revision of their offer. To obtain the best and final value offers, revisions may be requested after submissions and before award of the Contract.

A Proposer may receive the maximum points, a portion of this score, or no points at all, depending upon the merit of its response, as judged by the Selection Committee in accordance with the qualitative criteria below:

Technical Criteria

(0-10 points) Proposal Content

(0-20 points) Specialized Experience and Technical Competence

(0-20 points) Performance History

(0-5 points) Location of Firm in New Orleans

• 5 points for a firm with a principal office address located in Orleans Parish

• 4 points for a firm with a principal office address located in Jefferson Parish

• 3 points for a firm with a principal office address located in any other parish in Louisiana

• 2 points for out of state offices

(0-15 points) Company Size and Capability

(0-10 points) Economically Disadvantaged Business Participation

(0-20 points) Cost Proposal

3.3 Price Evaluation

Cost proposals must be submitted in a separate file marked “Cost Proposal.” A Proposer may receive the maximum points, a portion of this score, or no points at all, depending upon the merit of its Price Proposal:

The proposer with the lowest cost shall receive the highest cost evaluation score.

Other proposers will receive a cost score computed as follows:

CS = (LPC/PC*20)

Where:

CS = Computed cost score for Proposer LPC = Lowest proposed cost of all Proposers PC = Proposer’s cost

X = 20 of the total number of points assigned

The Cost Proposal will not be opened during the technical evaluation process. The Cost Proposal from the awarded respondent only will be opened and will serve as the basis for negotiations with the Board.

3.4 Shortlist

SWBNO at its sole discretion may recommend a selection of Proposers for a short list based on the overall ranking by the Selection Committee.

During the review of any proposal, the Selection Committee may:

• Conduct reference checks relevant to the solicitation to verify any and all information and rely on or consider any relevant information from such cited references or from any other sources in the evaluation of proposals.

• Seek clarification of a proposal or additional information from any or all proposers and consider same in the evaluation of proposals.

• Waive any requests or requirements if such waiver is in the best interest of the SWBNO; and

• Request interviews/presentations with any, some or all proposers to clarify any questions or considerations based on the information included in proposals, Proposals during the evaluation process, and consider any supplementary information from interviews/presentations in the evaluation

3.5 Best and Final Offer (BAFO)

Selection Committee, at its request, may ask for a Best and Final Offer from the top proposers.

Written notification is sent to the selected proposers that will include a list of the specific items to be addressed, instructions and deadline for submittal, and the evaluation criteria and scoring methodology, if different from the RFP.

If requested, when evaluating BAFO responses, if BAFO cost is requested, this will replace the original cost and the technical proposal may be re-evaluated.

3.6 Notification

Once the Selection Committee recommends a proposal, the Procurement Department notifies the selected firm by a Recommendation of Award letter. The unsuccessful proposer(s) will be notified as well. The Notice of Award Letter will contain information for the awarded proposer to submit to the department responsible for administering the future contract.

IMPORTANT: The Recommendation of Award letter is not a contract award notification. The contract award is subject to the successful satisfaction by the selected respondent of all additional requirements in the solicitation.

PART IV. PROPOSAL SUBMISSION REQUIREMENTS

To achieve a uniform review process and obtain the maximum degree of comparability, it is required that the proposals be organized in the manner specified below.

Proposals must be prepared in English with tabbed indexes separating the following sections in the following order:

4.1 TITLE PAGE

Title Page should contain the following information:

• RFP Number and Name

• Proposer’s Name and Address

• Proposer’s Contact Person and Information (email address, telephone number(s), etc.)

4.2 TABLE OF CONTENTS

Clearly identify the materials by section, page number, and tabs.

4.3 PROPOSAL CONTENT

Proposer should provide a description of your company’s underlying philosophy in providing the services as described. Description should include details such as the following:

• Method of Organization and Staffing o Outline the duties and responsibilities of each employee’s role in your organization as it relates to the management of this contract. Please detail management and recruitment personnel’s experience in industrial mechanical maintenance (i.e., machine shop, welding, plumbing, electrical, HVAC, etc. experience).

• Account Management o Detail the job titles and qualifications of all personnel who will be assigned to recruiting potential skilled and unskilled employees and who will be assigned to day-to-day administration of the contract.

• Other Pertinent Information as it may relate to your organization’s qualifications to fulfill the contract’s requirements.

4.4 SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

Proposer should provide a description of your company’s experience. Description should include details such as the following:

• Resumes of individuals currently available for this contract to service this contract (key personnel, contract managers and recruiters and administrators).

• Upgrading and training of personnel o Please detail training and development opportunities available to potential contract labor personnel related to maintaining a safe workplace (OSHA 10, for example) and job specific training (welding, plumbing, machining, electrical, mechanical, HVAC, etc.) which may be available.

4.5 PERFORMANCE HISTORY AND CAPABILITY

Proposer should provide a brief review of your company’s past performance on similar projects. Description should include details such as the following:

• Cost control o Your organization’s history and methodology for implementing cost controls.

• Work quality o Detail your organization’s experience in providing qualified candidates in a timely manner, and your experience in providing quality day-to-day contract administration in maintaining staffing, in accurate payroll calculations, handling human resource issues, and accurate and timely invoicing as examples.

• Ability to meet schedules and deadlines o Detail policies and systems your organization has developed and placed to ensure schedules and deadlines are met. Please give examples as applied to your organization’s work with current or previous clients showing how compliance with schedules and deadlines were met or improved.

• Customer references o Provide references from current and/or previous clients o List current or previous clients (and their respective industries) to which your organization has provided similar or identical services as those sought in this RFP.

4.6 LOCATION

Proposers must provide the location of your firm’s headquarters and any branch offices, particularly in the New Orleans area. Please provide copies of your Business Filing from your secretary of state or other appropriate state incorporation agency.

4.7 ECONOMIC DISADVANTAGED BUSINESS PARTICIPATION

The Sewerage and Water Board of New Orleans established the Economically Disadvantaged Business Program to offer Disadvantaged Business Enterprises (DBEs) the maximum allowable opportunity to compete for the award of and participation in Board contracts and subcontracts.

All solicitations for bids for contracts where DBE percentage goals have been established and recommended by the Staff Contract Review Committee (SCRC) and approved by the Board, shall inform all Proposers of the DBE requirements that must be submitted to the Board as part of the bid. The award of the contract will depend on the DBE requirements set below.

DBE Contract Percentage Goal: 30%

See Attachment Section for DBE Forms Each Bidder must submit the following forms in completion:

1. EDBP Participation Summary Sheet Form

• Name, address and phone number of each DBE Firm

• Scope of Work

• Percentage for each DBE

• Signature of Prime on Form

2. EDBP Acknowledgement of Negotiated Terms Form

• Name, address and phone number of DBE Firm

• Scope of Work

• Percentage of DBE

• Signatures of Prime and DBE subcontractor on Form An Acknowledgement Form must be completed for each DBE Firm.

Please note: if you are a DBE bidding as a prime contractor, you cannot count yourself toward the DBE participation requirement. You must select another certified DBE from the SWBNO Approved Vendor List to fulfill this requirement.

Failure to complete and submit the DBE forms according to the above instructions will render your bid non-responsive. Additional criteria taken into consideration during the evaluation of DBE forms submitted include:

• The selected DBE firms must be SLDBE or LaUCP certified in the required work areas. To identify certified DBEs, visit https://www.swbno.org/Business/DisadvantagedBusinesses.

• The work to be performed by the selected DBE firms must be commercially useful and directly related to the project.

• The Board expects Proposers to use their best efforts to meet the DBE goals. If Proposers are unable to meet the goal, Documentation of Good Faith Effort must be submitted for the bid to be considered responsive. Instructions and documents needed to prepare an acceptable good faith effort are available at https://www.swbno.org/Business/DisadvantagedBusinesses.

4.8 COST PROPOSAL (SUBMITTED SEPARATELY)

Proposers must provide their hourly rate, markup, and a total hourly rate schedule by position for all personnel as noted in the Technical Specifications. Proposer must calculate each position’s total hourly rate by 2,080 hours and provide a total for each position. Proposers must add all of the Annual Total Costs per position and enter that amount at the Yearly Total Line.

Proposers are to include a fee schedule as described below. No other fees shall apply except those included in the fee schedule. The base bid will be calculated on anticipated FTEs multiplied out to 40-hour work weeks.

Price

a. The Total Base Bid amount shall include and cover the furnishing of the skilled labor and coordination for the work named herein, as described in the Technical Specifications. There is no alternate bid associated with this contract.

b. The rates proposed shall be the total price per hour for each of the various worker positions set out in the Technical Specifications, and each price proposed shall include any and all direct and indirect costs attributable to said worker positions, such as insurance, bond, payroll taxes, overhead, welfare fund fees, proposer’s profit, etc.

Please note the calculation of the yearly total is for comparative purposes for this RFP and does not constitute the actual total hours employees will be working.

https://www.swbno.org/Business/DisadvantagedBusinesses https://www.swbno.org/Business/DisadvantagedBusinesses

RFP Technical and Cost Proposal Submittal Checklist Technical Proposal – In Sections Business License Filing Cost Proposal (separate file in Excel format), complete Attachments

Redacted RFP Technical and Cost Proposal Submittal Proposers may submit a separate redacted copy of their technical and cost proposal to provide in response to a public records request. This is not a requirement of the proposal submission documents, and it can be submitted anytime with the proposal submission or after.

Signed Documents and Forms (not included in page total) This section shall include the forms required for proposal submission and those required for the awarded proposer.

Attachments Checklist (REQUIRED AT PROPOSAL SUBMISSION):

ATTACHMENT – COVER SHEET

ATTACHMENT – PRICING SHEET

ATTACHMENT – ECONOMICALLY DISADVANTAGED BUSINESS PARTICIPATION SUMMARY

SHEET

ATTACHMENT – EDBP ACKNOWLEDGEMENT OF NEGOTIATED TERMS FORM

REQUIRED FOR AWARDED PROPOSER AT CONTRACT:

ATTACHMENT – AFFIDAVITS

1. Conflict of Interest Disclosure Affidavit

2. Corporate Resolution or Proposer Organization

3. Convicted Felon Affidavit

4. Non-Solicitation Affidavit

5. Non-Collusion Affidavit

ATTACHMENT

COVER SHEET

Request for Proposal: ___________________________________________________________

Company Name:

Company Address:

Please provide the key contact person’s information who will be responsible during the active event:

Primary Contact Person:

Name: Title:

Cell Phone: _________________ Email Address: ____________________________

This RFP must be signed by an authorized Representative of the Company/Firm for proposal to be valid. Signing indicates you have read and comply with the Instructions and Conditions.

Name of Person Authorized to Sign: ___________________________________________________

Title of Person Authorized to Sign: ____________________________________________________

Signature of Person Authorized to Sign: ________________________________________________

Email Address of Person Authorized to Sign: ____________________________________________

Date: ___________________________

This form must be completed in its entirety and submitted with proposal documents. Deviations and failure to complete, sign, and submit this form will deem your proposal non-responsive.

PRICE SHEET

DESCRIPTION Hourly Rate

Proposer Markup

Total Hourly Rate =

HR + PM

ANNUAL TOTAL

COST = THR x

Coordinator

Electric Crane Mechanic

Electric Crane Inspector

Electrician – Master

Electrician-Journeyman

Electrician Helper

Elevator Installer or Repairer

HVAC Mechanic

Heavy Equipment Operator

Instrumentation Tech

Laborer

Mechanic-Journeyman

Machinist/Millwright – Journeyman

Millwright Helper

Plumber – Master

Plumber - Journeyman

Plumber Helper

Stationary Engine Mechanic

Stationary Engine Mechanic- Certified

Welder- Certified

Welder Helper

YEARLY TOTAL (all positions)

TECHNICAL SPECIFICATIONS

Vendor Requirements:

The following items cover various vendor requirements, which should be addressed in the RFP submittal.

Vendor is responsible for confirming appropriate and required state certifications for the applicable positions.

SWBNP Requirements:

• SWBNO shall contact the proposer when labor is required.

• SWBNO shall insist that the work be performed to the highest quality. SWBNO reserves the right to discontinue use of the labor if it appears to be in the best interest of the Board.

Personnel:

The vendor needs to provide personnel that meet the below job descriptions and associated criteria. These personnel will be paid on an hourly basis. Position Composition:

• Adding positions to this contract: The Board may request that the contractor add a particular staff position or service when the need for additional personnel or activities has been identified. The addition of services shall be discussed annually during the budget preparation cycle, or as the need arises. The required scope (new development or operations & maintenance) will be discussed with the contractor to determine the bill rate and potential impact on the budget. If the position title has been included in the rates supplied in the RFP submittal, then those rates will apply. If the position title is not included in the RFP submittal, SWBNO and the Coordinator will review the bills rates to determine if there is currently a rate that could apply to the new position. If not, a new job description and bill rate will be created.

• The prices bid shall be for an hour’s (or portion thereof) active use of the various workers present on the job and ready for work. It is the intention of the Board under this contract, to have the Proposer furnish labor to perform certain tasks as the need arises. The Proposer is advised that work may or may not be continuous. At the completion of a work project when there is no longer any need for a worker, he or she shall be released. The Board has the authority to terminate the services of any worker at any time, if the Board, in its sole discretion desires to do so.

• The Board will insist that the work output of worker paid for be of the highest quality; that the work be well planned (if requested); and that the work progress rapidly. The Board reserves the right to have the Proposer change working personnel or supervisory personnel or to discontinue certain phases of the work, where in the Board’s sole discretion; it may appear to be in the best interest of the Board.

Terminations:

When a vendor’s employee’s performance becomes unacceptable, the employee will be warned once, and the coordinator notified. Immediate termination will occur if an employee is aggressive, destructive, or threatening.

The SWBNO shall play an active part in determining the exact timing for termination. Prior to termination, the coordinator shall work to ascertain and document the status of all projects currently in progress. Upon termination all other important information for these projects shall be gathered and filed for future reference.