USDA-ARS-CSRL_-_Upgrade_BAC_-_Lubbock_TX_-_Final_Sealed_Design_Submittal_Specifications.pdf

SPECIFICATIONS

FOR

DESIGN THE BUILDING AUTOMATION

CONTROLS FOR BUILDING 24

CROPPING SYSTEMS RESEARCH LABORATORY

LUBBOCK, TX

AGRICULTURAL RESEARCH SERVICE

WESTERN BUSINESS SERVICE CENTER

ALBANY, CA

OCTOBERR 2017

SET NO.

MCCALL & ASSOCIATES-AIA-ARCHITECTS

8610 N New Braunfels Ave, Suite 201

San Antonio, Texas 78217-6359 Phone - (210) 824-8400

SPECIFICATIONS

FOR

DESIGN THE BUILDING AUTOMATION

CONTROLS FOR BUILDING 24

CROPPING SYSTEMS RESEARCH LABORATORY

LUBBOCK, TX

AGRICULTURAL RESEARCH SERVICE

WESTERN BUSINESS SERVICE CENTER

ALBANY, CA

OCTOBER, 2017

Architect:

MCCALL & ASSOCIATES-AIA-ARCHITECTS

8610 N New Braunfels Ave, Suite 201 San Antonio, Texas 78217-6359

Phone - (210) 824-8400

MEP Consulting Engineers:

CLEARY-ZIMMERMANN, ENGINEERS

1344 S. Flores, Suite 200 San Antonio, Texas 78204

Phone – (210) 447-6100

USDA/ARS – Design the Building Automation Controls for Building 24 Cropping Systems Research Laboratory (CSRL), Lubbock, TX October, 2017

TABLE OF CONTENTS Page 1

TABLE OF CONTENTS

INDEX OF SPECIFICATIONS

DIVISION 1 GENERAL REQUIREMENTS

011000 SUMMARY

012100 ALLOWANCES

012200 UNIT PRICES

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013520 GOVERNMENTAL SAFETY REQUIREMENTS

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING SUBSTITUTIONS

DIVISION 2 EXISTING CONDITIONS

(Not Used)

DIVISION 3 CONCRETE

(Not Used)

DIVISION 4 MASONRY

(Not Used)

DIVISION 5 METALS

(Not Used)

DIVISION 6 WOOD AND PLASTICS

(Not Used)

DIVISION 7 THERMAL AND MOISTURE PROTECTION

(Not Used)

TABLE OF CONTENTS Page 2

DIVISION 8 DOORS AND WINDOWS

DIVISION 9 FINISHES

(Not Used)

DIVISION 10 SPECIALITIES

(Not Used)

DIVISION 11 EQUIPMENT

(Not Used)

DIVISION 12 FURNISHINGS

(Not Used)

DIVISION 13 SPECIAL CONSTRUCTION

(Not Used)

DIVISION 22 PLUMBING

(Not Used)

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING

230005 MECHANICAL DEMOLITION

230100 SPECIAL CONDITIONS FOR ALL MECHANICAL WORK

230513 BASIC MECHANICAL MATERIALS AND METHODS

230519 METERS AND GAUGES

230553 MECHANICAL IDENTIFICATION

230593 TESTING, ADJUSTING, AND BALANCING

230719 MECHANICAL INSULATION

230900 INSTRUMENTATION AND CONTROL FOR HVAC

231000 VALVES AND SPECIALTIES FOR HVAC PIPING

232113 HYDRONIC PIPING

233113 METAL DUCTS

233602 LABORATORY AIRFLOW MONITORS

233650 AIRFLOW MONITORS

DIVISION 26 ELECTRICAL

(Not Used)

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

TABLE OF CONTENTS Page 3

DIVISION 31 EARTHWORK

DIVISION 32 EXTERIOR IMPROVEMENTS

(Not Used)

DIVISION 33 UTILITIES

END OF TABLE OF CONTENTS

INDEX OF DRAWINGS 1

INDEX OF DRAWINGS

Sheet Count

Sheet No.

Sheet Title

GENERAL

1 A0.1 Cover Sheet

2 A0.2 General Information Sheet

MECHANICAL

3 M000 Mechanical Symbols and Abbreviations

4 MD101 Mechanical Partial Demolition Plan

5 MD102 Mechanical Partial Demolition Plan

6 M101 Mechanical Partial New Work Plan

7 M102 Mechanical Partial New Work Plan

8 M301 Mechanical Schedules

9 M302 Mechanical Schedules

10 M401 Mechanical Controls

11 M402 Mechanical Controls

12 M403 Mechanical Controls

13 M404 Mechanical Controls

14 M405 Mechanical Controls

15 M406 Mechanical Controls

16 M407 Mechanical Controls

17 M408 Mechanical Controls

SUMMARY 011000 - 1

SECTION 011000 -

PART 1 - GENERAL

SUMMARY

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Owner-furnished products.

9. Contractor-furnished, Owner-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and drawing conventions.

14. Miscellaneous provisions.

B. Related Requirements

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification

1.

: Design the Building Automation Controls for Building 24, Cropping Systems Research Laboratory (CSRL), Lubbock, Texas.

Project Location 3810 4

: Cropping Systems Research Laboratory th

Lubbock, Texas 79415 Street

B. Owner

1.

: United States Department of Agriculture, Agricultural Research Service.

Owner's Representative Engineering Project Manager

: Everett Wilson

USDA/ARS/WBSC

SUMMARY 011000 - 2

Everett.Wilson@ars.usda.gov

(979) 260-9286 – office

C. Architect 8610 N. New Braunfels Ave.

: McCall & Associates-AIA-Architects

Suite 201 San Antonio, Texas 78217

(210) 824-8400 – office

D. Architect's Consultants

1.

: The Architect has retained the following design professionals who have prepared designated portions of the Contract Documents:

MEP Engineers 1344 S. Flores

: Cleary-Zimmermann Engineers

Suite 101 San Antonio, Texas 78204

(210) 447-6100 - office

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Replacement of the existing pneumatic actuated Building Automation Controls (BAC) with new DDC controls, including removal of all pneumatic components, obsolete controllers, obsolete programming interfaces, and other related items with new DDC components, controllers, interfaces, and other related items as indicated on the Drawings.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 PHASED CONSTRUCTION

A. The Work shall be conducted in four phases, with each phase substantially complete as indicated:

1. Phase One

2.

: Administration Area, AHU-3, and associated components. Work of this phase shall commence immediately after the Notice to Proceed.

Phase Two

3.

: West Wing, AHU-1, and associated components. Work of this phase shall commence immediately after completion of Phase One Work.

Phase Three

4.

: North Wing, AHU-2, and associated components. Work of this phase shall commence immediately after completion of Phase Two Work.

Phase Four

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion datesfor all phases of the Work.

: Central Plant and associated components. Work of this phase shall commence immediately after completion of Phase Three Work.

SUMMARY 011000 - 3

1.6 ACCESS TO SITE

A. General

B.

: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

Use of Site

1.

: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

Limits

2.

: Confine construction operations to areas where work is ongoing, allowing full operations of the building occupants to remain unchanged to the greatest extent possible.

When interruptions to operations of the building occupants are unavoidable, the Contractor shall coordinate such interruptions with the Owner a minimum of two (2) weeks in advance of such interruptions.

Driveways, Walkways and Entrances

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building

1.7 COORDINATION WITH OCCUPANTS

: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

A. Full Owner Occupancy

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

2. Notify Owner not less than two (2) weeks in advance of activities that will affect Owner's operations.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

: Comply with restrictions on construction operations.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

SUMMARY 011000 - 4

1. Weekend Hours 2.

: As permitted by the Owner with a minimum of 72 hours notification.

Early Morning Hours

3.

: As permitted by the Owner with a minimum of 72 hours notification.

Hours for Utility Shutdowns

4.

: As coordinated with the Owner with a minimum two (2) weeks notice.

Hours for Noisy Work

C.

: As permitted by the Owner with a minimum of 72 hours notification.

Existing Utility Interruptions

1. Notify Owner not less than two (2) weeks in advance of proposed utility interruptions.

: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors

1. Notify Owner not less than 72 hours in advance of proposed disruptive operations.

: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet

F.

of entrances, operable windows, or outdoor-air intakes.

Controlled Substances

G.

: Use of controlled substances on Project site is not permitted.

Employee Identification

1.9 SPECIFICATION AND DRAWING CONVENTIONS

: Provide identification tags for Contractor personnel working on Project site. Submit a list of all identified Contractor personnel to the Owner prior to commencing any Work and submit timely updates of the list when Contractor personnel changes occur. Require personnel to use identification tags at all times.

A. Specification Content

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements

C.

: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

SUMMARY 011000 - 5

1. Terminology

2.

: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

Abbreviations

3.

: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

Keynoting

PART 2 - PRODUCTS (Not Used)

: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

ALLOWANCES 012100 - 1

SECTION 012100 -

PART 1 - GENERAL

ALLOWANCES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following:

1. Unit-cost allowances.

C. Related Requirements

1. Section 012200 "Unit Prices" for procedures for using unit prices.

2. Section 014000 "Quality Requirements" for procedures governing the use of allowances for testing and inspecting.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections.

Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.4 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

ALLOWANCES 012100 - 2

1.5 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.7 UNIT-COST ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Architect under allowance and shall include taxes, freight, and delivery to Project site. Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials selected by Architect under allowance shall also be included as part of the allowance.

B. Unused Materials

1. If requested by Architect, retain and prepare unused material for storage by Owner.

Deliver unused material to Owner's storage space as directed.

: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted.

1.8 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment

1. Include installation costs in purchase amount only where indicated as part of the allowance.

: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

3. Submit substantiation of a change in scope of work, if any, claimed in Change Orders related to unit-cost allowances.

4. Owner reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit.

ALLOWANCES 012100 - 3

1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents.

2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1

1.

: Unit-Cost Allowance: Include the sum of fifteen thousand dollars ($15,000) attributable to costs associated with the following Unit Prices as Specified in Section 012200, UNIT PRICES:

UNIT PRICE No. 1: VAV Box Control Upgrade

2.

: replace ½-inch, 2-way control valve, provide new VAV controller and damper actuator, and new thermostat. Existing VAV to remain.

UNIT PRICE No. 2: Pneumatic Damper Actuator Upgrade

3.

: Replace existing pneumatic actuator with new electronic actuator.

UNIT PRICE No. 3: Laboratory Air Valve Replacement

4. This allowance includes material cost, receiving, handling, and installation, and Contractor overhead and profit.

: Replace existing 10” air control valve in place with new controls.

5. Coordinate quantity allowance adjustment with corresponding unit-price requirements in Section 012200 "Unit Prices."

END OF SECTION 012100

UNIT PRICES 012200 - 1

SECTION 012200 -

PART 1 - GENERAL

UNIT PRICES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements

1. Section 012600 "Contract Modification Procedures" for procedures for submitting and handling Change Orders.

2. Section 014000 "Quality Requirements" for general testing and inspecting requirements.

1.3 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

UNIT PRICES 012200 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Unit Price 1

1.

: VAV Box Control Upgrade.

Description

2.

: Replace ½-inch, 2-way control valve, new VAV controller and damper actuator, and new thermostat. Existing VAV to remain.

Quantity Allowance

B.

: Coordinate unit price with allowance adjustment requirements in Section 012100 "Allowances."

Unit Price No. 2

1.

: Pneumatic Damper Actuator Upgrade.

Description 2.

: Replace existing pneumatic actuator with new electronic actuator.

Quantity Allowance

C.

: Coordinate unit price with allowance adjustment requirements in Section 012100 "Allowances."

Unit Price No. 3

1.

: Laboratory Air Valve Replacement.

Description 2.

: Replace 10” laboratory air control valve in place with controls.

Quantity Allowance

END OF SECTION 012200

: Coordinate unit price with allowance adjustment requirements in Section 012100 "Allowances."

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 -

PART 1 - GENERAL

SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements

1. Section 012100 "Allowances" for products selected under an allowance.

2. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions

1.

: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

Substitutions for Cause

2.

: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

Substitutions for Convenience

1.4 ACTION SUBMITTALS

: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

A. Substitution Requests

1.

: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

Substitution Request Form 2.

: Use facsimile of form provided in Project Manual.

Documentation

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

: Show compliance with requirements for substitutions and the following, as applicable:

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

SUBSTITUTION PROCEDURES 012500 - 2

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action a.

: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

Forms of Acceptance

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

SUBSTITUTION PROCEDURES 012500 - 3

1.6 PROCEDURES

A. Coordination

PART 2 - PRODUCTS

: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

2.1 SUBSTITUTIONS

A. Substitutions for Cause

1.

: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

Conditions

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience

1.

: Architect will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

Conditions

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

SUBSTITUTION PROCEDURES 012500 - 4

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 012500

SUBSTITUTION

REQUEST

(During the Bidding Phase)

Project: Design the Building Automation Controls for Bldg. 24

USDA/ARS/CSRL Lubbock, Texas

To: Mr. Chris Burgess, Project Architect/Manager

McCall & Associates-AIA-Architects

Re: _

Substitution Request Number:

From: _

Date: _

A/E Project Number: 375-109 Contract For: _

Specification Title: _ Description:

Section: _ Page: _ Article/Paragraph:

Proposed Substitution: _ Manufacturer: _ Address:_ Phone: _ Trade Name: Model No.: _

Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its proper installation.

The Undersigned certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

Submitted by: _ Signed by:

Firm: _ Address: _

Telephone: _

A/E’s REVIEW AND ACTION

Substitution approved - Make submittals in accordance with Specification Section 01330.

Substitution approved as noted - Make submittals in accordance with Specification Section 01330.

Substitution rejected - Use specified materials.

Substitution Request received too late - Use specified materials.

Signed by: Date:

Supporting Data Attached: Drawings Product Data Samples Tests Reports

© Copyright 1996, Construction Specifications Institute, 99 Canal Center Plaza, Suite 300 Alexandria, VA 22314

Page 1 of 1 September 1996 CSI Form 1.5C

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 -

PART 1 - GENERAL

CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, utilizing their own form, "Architect's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

2. Within 14 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and

CONTRACT MODIFICATION PROCEDURES 012600 - 2

finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment

B.

: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

Unit-Price Adjustment

1.6 CHANGE ORDER PROCEDURES

: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor utilizing the Architect’s standard Change Order form.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive utilizing the Architect’s standard Construction Change Directive form. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

CONTRACT MODIFICATION PROCEDURES 012600 - 3

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 -

PART 1 - GENERAL

PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements

1. Section 012100 "Allowances" for procedural requirements governing the handling and processing of allowances.

2. Section 012200 "Unit Prices" for administrative requirements governing the use of unit prices.

3. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

4. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values

1.4 SCHEDULE OF VALUES

: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

A. Coordination

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

PAYMENT PROCEDURES 012900 - 2

3. Subschedules for Phased Work

B.

: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

Format and Content

1.

: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

Identification

a. Project name and location.

: Include the following Project identification on the schedule of values:

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

PAYMENT PROCEDURES 012900 - 3

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating

1.5 APPLICATIONS FOR PAYMENT

: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms

D.

: Use forms acceptable to Architect and Owner for Applications for Payment. Submit forms for approval with initial submittal of schedule of values.

Application Preparation

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

PAYMENT PROCEDURES 012900 - 4

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

G. Waivers of Mechanic's Lien

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms

H.

: Submit executed waivers of lien on forms, acceptable to Owner.

Initial Application for Payment

1. List of subcontractors.

: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

PAYMENT PROCEDURES 012900 - 5

I. Application for Payment at Substantial Completion

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application

1. Evidence of completion of Project closeout requirements.

: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 -

PART 1 - GENERAL

PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI

1.4 INFORMATIONAL SUBMITTALS

: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

A. Subcontract List

1. Name, address, and telephone number of entity performing subcontract or supplying products.

: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form:

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

B. Key Personnel Names

1. Post copies of list in temporary field office, and by each temporary telephone. Keep list current at all times.

: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.