Pre-Bid_Handout,_BAC_Upgrades,_Lubbock,_TX.pdf

Solicitation 1232SD18B0008

Pre-Bid Conference

PRE-BID CONFERENCE

AGENDA

SOLICITATION NO.: 1232SD18B0008

PROJECT TITLE: REPLACE THE BUILDING AUTOMATION CONTROLS FOR BUILDING 24

LOCATION: CROPPING SYSTEMS RESEARCH LAB, LUBBOCK, TX

DATE: JULY 11, 2018

TIME: 10:00AM CT

SIGN-IN SHEET

Please include name, telephone number and e-mail.

QUESTIONS

Questions raised at this conference must be submitted in writing, via email, to the Contracting Officer and will be answered in writing, via an official Amendment to the solicitation.

CAUTION: No oral statements made by the contract parties or other interested parties will take precedence over the written terms and conditions of the solicitation or resultant contract.

INTRODUCTIONS

Research Leader - David Brauer

Facilities Operation Manager – Greg Cartwright

Contracting Officer - Trent Stevens

Engineering Project Manager – Everett Wilson

MISSION OF SRRC

The mission of the Cropping Systems Research Laboratory is to develop fundamental, long-range research programs in Plant Stress and Germplasm Development, Wind Erosion and Water Conservation, Cotton Production and Processing, and Livestock Issues. The overall mission is subdivided among four multidisciplinary research units. All major crops and soil types, and significant animal production exist within a 50-mile radius of the Laboratory. This diversity of cropping systems, soil types, and livestock industries allows Laboratory scientists the opportunity to relay their fundamental information directly to their applied counterparts in State Agricultural Experiment Stations, private industry, commodity organizations, and other user groups.

REQUIREMENT

Replacement of the existing pneumatic actuated Building Automation Controls (BAC) with new DDC controls, including removal of all pneumatic components, obsolete controllers, obsolete programming interfaces, and other related items with new DDC components, controllers, interfaces, and other related items as indicated on the Specifications and Drawings.

INSTRUCTIONS & NOTICES TO OFFERORS

• This requirement is being competed as a Total Small Business Set-Aside.

o The SBA Size Standard under NAICS Code 238220 is $15.0 Million average annual receipts.

• Offerors must be registered in the SAM (System for Award Management) at http://sam.gov/.

• The project is broken into four (4) phases.

o Phase One (BASE BID ITEM) - Administration Area, AHU-3, and associated components.

o Phase Two (OPTION ITEM 1) - West Wing, AHU-1, and associated components.

o Phase Three (OPTION ITEM 2) - North Wing, AHU-2, and associated components.

o Phase Four (OPTION ITEM 3) - Central Plant and associated components.

• The Rough Order of Magnitude for all phases is between $500,000 and $1,000,000.

• Award will be subject to the availability of funds.

• Bids must include:

o Completed SF-1442

▪ Form must acknowledge all amendments.

▪ Form must be signed and dated.

o Completed Bid Schedule (Section B.2) o Completed SF-24 (Bid Bond)

▪ Form must be signed and dated.

▪ Bond must be issued by a Surety registered in the state of TX and approved by the U.S. Dept. of Treasury.

o Completed Representations and Certifications

▪ (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7)

• Offerors shall submit their Bid’s electronically via email to Trent.Stevens@ars.usda.gov.

• Offerors shall be evaluated based on the in accordance with Section M.

• Award will be made to the Lowest Bidder.

• The Lowest Bidder shall submit Performance and Payment Bonds within 10 days after receiving award.

• The Lowest Bidder is expected to complete the project within 120 calendar days after receipt of

Notice to Proceed from the Contracting Officer.

• The contract terms and conditions and non-negotiable.

http://sam.gov/ mailto:Trent.Stevens@ars.usda.gov

PROCUREMENT SCHEDULE

Pre-Bid/Site Visit: July 11, 2018

Deadline for Questions: July 19, 2018

Due Date for Proposals: August 2, 2018

Amendment 1: July 12, 2018 (projected). Will include Drawings.

SITE TOUR

The Site Tour will commence following this Pre-Proposal Conference.

All conference documents will be uploaded to FBO and available at

NAME COMPANY PHONE E-MAIL