12-RFP 545190 MLK Memorial Park Corridor Improvements.docx

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 545190

MLK MEMORIAL PARK CORRIDOR IMPROVEMENTS

Buyer: Kathleen Weldon

Location: Rosa Parks Boulevard between W Grand Boulevard and Bethune Avenue (Detroit, Michigan)

All questions must be submitted online in the Supplier Portal as indicated in Section 3.3 of this RFP.

In the Supplier Portal as specified in Section 4.5 of this RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above. Late and/or emailed proposals will not be accepted.

TABLE OF CONTENTS

Section 1. Project Summary and Background

PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the General Services Department (GSD) – Landscape Design Unit and Building, Safety Engineering and Environmental Department (BSEED), Environmental Affairs (EA) is seeking competitive proposals from qualified Respondents to render technical and professional expertise (“Services”) as set forth in this RFP. The qualified Respondent to provide oversight and documentation of response activities necessary to mitigate unacceptable exposure risks associated with impacted shallow soil and fill materials and satisfy due care obligations related to the proposed expansion and park improvements at Martin Luther King Park and renovations at Williams Park in Detroit, Wayne County, Michigan.

BACKGROUND/DESCRIPTION OF ENVIRONMENT

The City of Detroit General Services Department maintains all parks, playgrounds and recreation centers and various public spaces within the City limits.

The City plans to develop the site into a linear park along Martin Luther King Boulevard with active and passive spaces. Based on current site conditions and foreseeable property use, Direct Contact (DC) is a relevant/ complete exposure pathway and, therefore, it is the City’s main goal to mitigate this unacceptable exposure pathway. Volatilization to indoor air criteria was also exceeded, however, no structures are planned at this time. If the site plan changes to include structures, an evaluation for the VIAP will be required in the future. Specifically, the City’s objectives are to:

• Mitigate unacceptable exposure concerns to ensure due care compliance

The Respondent is to provide support and oversight for the environmental mitigation activities for this project.

The Respondent must document all response actions and activities performed to ensure compliance with applicable environmental requirements and due care obligations throughout construction.

SITE LOCATION AND BACKGROUND

The site is 2.01 acres and includes 22 vacant and undeveloped parcels (Table 1). It is in a mixed-use commercial and residential area. The site is northwest to southeast in orientation, bounded by residential properties to the east, W Grand Boulevard to the south, Bethune Avenue to the north, and Rosa Parks Boulevard to the west. The parcels historically extended to the west but have been redeveloped as a portion of Rosa Parks Boulevard. According to the historical documents, parcels on the site were first developed prior to 1915 for commercial and residential use. Buildings on the site were found to have been used as clinics, offices, a sanatorium, and storefronts. Other historical uses included dry cleaning, auto repair, and machining. The site has remained vacant since the late 1960s (Tetra Tech 2024). The former buildings on the site were demolished between 1967 and 1997. Rosa Parks Boulevard was expanded to include the western portion of the parcels between 1961 and 1977. The parcels have largely remained vacant ever since. The City of Detroit intends to develop these parcels into a linear park. Tetra

Tech, Inc performed a Phase I Environmental Site Assessment dated July 10, 2024. Thirteen RECs (13) were identified. No HRECs were identified, however 1 CREC was identified for the site. The report is included in Appendix A. Additional investigation was recommended. Tetra Tech Inc. performed a Phase II ESA to investigate the Recognized Environmental Conditions (RECs) on April 1, 2025. The primary concern regarding reuse at the MLK Parcels site is the potential presence of and exposure to contamination from previous property uses and identified RECs. The field activities included efforts to provide sufficient data to evaluate potential remediation and reuse for active recreational purposes. The Phase II ESA included ISM soil sampling and discrete soil boring sampling. A Due Care Plan outlining steps to minimize exacerbation of identified contamination and to mitigate unacceptable exposure of hazardous substances to site workers and residents, acts of third parties and exposure during redevelopment activities. However, since the DCP was drafted there have been changes to EGLE guidance regarding use of background when fill soils are present. The reports are attached.

TABLE 1 – MLK Parcel Details

To accomplish the project objectives, the selected Consultant will be responsible for implementing the SOW for the Subject Property in one phase. The SOW includes the following activities:

Task 1 – Kickoff Meeting & Site Visit: City representatives from BSEED-EA and GSD will coordinate and schedule a kickoff meeting with the selected Consultant to: a) discuss the project budget and schedule; and b) clearly delineate the scope of services and project objectives based on readily available site information, recent site assessment reports and City’s knowledge of the current site conditions. Key BSEED-EA and GSD staff will attend the kickoff meeting with the selected Consultant.

Task 2 – File Review – All previous investigations and other available documentation will be reviewed. Under this task, the selected Consultant will conduct a review of project-related environmental due diligence (EDD) documents to be provided by the City. EDD documents available for review include Phase I ESA, Phase II ESA and Due Care Plan reports prepared by other consultants on behalf of the city. A review of these documents will provide the Consultant with an understanding of the historical property uses/operations, site assessment activities previously completed at the Subject Property and current site conditions.

Task 3 – Environmental Construction Management Plan/Fugitive Dust Plan: Consultant will update the Due Care Plan based on the changes to EGLE guidance on use of background for fill soils as an element of due care compliance and environmental response activities during construction. The subject property meets the definition of a “facility” as defined in Part 201 based on sampling conducted as part of previous environmental investigations. The sampling identified volatile organic compounds (VOCs), polynuclear aromatic hydrocarbons (PNAs), and metals contamination in soil samples collected from the subject property. Based on the exposure pathway evaluation, the residential direct contact (including soil ingestion) was considered relevant to assessments of risk and the site requires mitigation.

The purpose of the ECMP is to specify methods for management of environmentally contaminated soils on the subject property. The procedures and guidelines in this ECMP will be developed to ensure that contaminated soils encountered during construction will be managed in a manner which:

(1) conforms to Federal, State, and local solid waste and environmental response laws; (2) protects workers and the general public from unacceptable exposure to the residuals; (3) provides notification to third parties; and

(4) reduces the potential for exacerbation of environmental conditions at the subject property.

The plan will describe in detail field methodologies and procedures for conducting the response activities and include a site-scaled map(s) depicting excavation and emplacement of soil locations showing relevant site features and implementation schedule. A fugitive dust plan will be included as a separate attachment.. The plan will be submitted to the City for review and approval, prior to initiating the remediation activities.

Depths of cuts for the various park elements are as follows (refer to the park plan):

The scope of services for the proposed ECMP will include the following tasks:

• Review and summarize the information compiled during Tetra Tech’s Phase I and II ESAs and DCP.

• Review proposed construction plans provided by the city.

• Prepare an ECMP which clearly details the activities to be undertaken during the construction work for the project that will be provided to the construction contractors to guide appropriate response actions.

• Attend up to two project meetings via Teams with the City and project contractors to discuss the draft report. A separate meeting may be held with EGLE to discuss changes to the use of statewide and regional background information where fill is present that may affect response actions.

Task 4 – Environmental Oversight of Remediation activities during construction - Consultant will provide up to 8 hrs of onsite oversight each week to document excavations and/or backfill emplacement, elevation survey, etc.

Task 5 – Due Care Plan – A final due care plan will be drafted for the future operation of the park based on the site plan. Soil management will be outlined as well as, operations, maintenance and monitoring requirements.

Task 6 – Letter Report, Due Care Compliance Documentation - To demonstrate compliance with Section 20107a(1), exacerbation, due-care, and reasonable precautions are to be considered and evaluated. The Consultant will draft a final report documenting these considerations and all due care activities undertaken throughout the duration of the remediation. The report will include but is not limited to all relevant data, reports, excavation and backfill information including backfill source review, information, truck tickets, manifests, photos, surveys, field notes, etc. Backfill must meet the COD Backfill protocol. All sources are to be approved by Environmental Affairs.

It is understood that the selected consultant will prepare and adhere to a site-specific Health and Safety Plan (HASP) outlining all required safety precautions. This plan will not be submitted to the city for review. All subcontractors will also have their own HASP.

AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for two (2) years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer.

Section 2. Statement of Work

1.

SCOPE OF SERVICE

The Respondent to provide improvements at Martin Luther King Park (the “Subject Property”) that include:

· Removal of trees, concrete, pavers, and brick materials in the park area (corner of MLK Blvd and West Grand Boulevard)

· Installation of new walkways, pavers, and brick features;

· Installation of playground equipment and outdoor musical instruments;

· Construction of trellis structures;

· Installation of a drinking fountain and site furnishings;

· Tree planting and landscaping improvements;

· Implementation of green stormwater infrastructure;

· Right-of-way (R.O.W.) improvements and associated work; and

· Restoration of the Martin Luther King Jr. bust and existing water fountain.

· Implementation of green stormwater infrastructure The Respondent to provide renovations at Williams Park (the “Subject Property”) that include:

· Removal of existing concrete, asphalt, brick walls, and splash pads;

· Installation of new walkways;

· Construction of a new recreation center entry;

· Installation of new splash pads; and

· Associated site improvements necessary to complete the renovation project.

See attached drawings, details, and specifications for full scope of project to be bided on.

In addition to items shown in the drawings, the following general tasks shall be included in the contract.

· All work shall be performed according to GSD specifications and standards. Comprehensive list of all bid items is on bid form.

· If necessary, the Respondent will be responsible for any sub-contracting needed to complete this project.

Project Schedule The selected Consultant must begin the field activities upon receipt of the Notice to Proceed (NTP) from the City. Based upon current site conditions, the anticipated schedule for completing the above-described SOW is as follows:

Layout & Field Survey:

Layout and field survey will be contractor’s responsibility, including all site layouts, marking field locations of all site elements, setting grades, and reviewing with City Representative for approval.

Site Restoration:

a. The completion of the site restoration work shall include, but is not limited to the restoration of all areas disturbed by the construction work operations such as:

i. backfilling, all final lawn rough grading, finish fine grading of the lawn surfaces as specified in the preparation to install the hydro-seeding materials for lawn areas, the actual hydroseeding and fertilization of the prepared

ii. approved turf lawn areas, protection of all fixed site improvements like fencing, trees, play structures, walk and other paved surfaces from any over-spray, clean-up following installation work, aeration, and fertilizing, and other maintenance and care necessary to produce a quality lawn including scarifying and re-application of any bare areas as required until the new turf is fully established.

iii. Confirm approval by City Representative and final clean-up of the park to turn back over to the City, and all other items necessary to complete the job, whether specifically mentioned or implied. If the City Representative determines that topsoil from this site or other project sites is acceptable topsoil the contractor may be allowed to reuse the acceptable topsoil as backfill material for site restoration.

Mobilization:

Mobilization will be paid for on a contract lump sum basis. Price paid shall be payment in full for all labor, material, and equipment necessary for all preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, tools and any other incidentals that are required to project site; and any other facilities necessary to undertake the work on the project; and for other work and operations, which must be performed, or for expenses incurred, prior to beginning work on the various contract items at the project sites.

This item shall also include preconstruction costs, exclusive of bidding costs, which are necessary direct costs to the project and are of a general nature rather than directly attributable to other pay items under the contract. The price paid shall be payment in full for Mobilization throughout the progress of the project work until completed.

General Conditions:

General Conditions will be paid for at the Contract lump sum basis for work at all the various sites. Price paid shall be payment in full for General Condition’s items & work throughout the progress of the Project Work, until completed.

Miscellaneous & Close-Out Work:

Price paid shall be payment in full for all submittals, testing, labor, material, layout and equipment necessary for the completion to the full satisfaction of the City of the work required by this Project not otherwise included in a pay item listed above, and for the preparation and submittal to the City of all manufacturer warranties, required test results, other miscellaneous required documents, final permit clearances, maintenance manuals and manufacturer data as may be required within individual specification sections of the Contract Documents, completion of any and all “punch list” work to satisfaction and acceptance of the City, “As Built” drawings given to the City Representative as a complete package and Final Waivers from all subcontractors and suppliers, release of Surety, and a final Sworn Statement.

Additional Services:

The contractor shall provide additional services as approved by the City Representative(s) for resolutions to hidden conditions, necessary repairs, and desired associated with this project. An allowance of $150,000 may be provided for additional services.

OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

Throughout the duration of the project, the selected Respondent will be responsible for closely monitoring and, if necessary, refining the SOW as appropriate to accomplish the project objectives. Tasks deemed unnecessary will be either modified or eliminated as additional information becomes available during the course of the project. Any changes or modifications to the SOW must be discussed with the City and upon the City’s concurrence will be implemented.

PAYMENT & PERFORMANCE BOND (Construction)

The successful respondent(s) must furnish a payment and performance bond in the amount of 100% of the contract value specified in the contract guaranteeing the contract will be accepted if tendered an award. See Attached Bond Form(s) for requirements.

Bonds and Insurance:

Bonds and Insurances will be paid for on a contract lump sum basis. Price paid shall be payment in full for the project contract bonds for the award amount and insurance policies throughout the life of the contract for the project work until completed.

Section 3. Proposal Evaluation and Selection Process

2.

MINIMUM QUALIFICATIONS

Proposals will only be accepted firms demonstrating a minimum of five (5) years of experience providing the services requested in the RFP for projects of similar scope and size.

· Subcontractors should be listed in bids and have 5 years of experience

· References for prior work experience must be provided in Attachment A

· Contractors required to employ CPSI playground installers for this project

ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

EVALUATION CRITERIA-100 Points Technical Proposals will be evaluated before Cost Proposals are reviewed.

100 point total

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information)

EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

The City may also at its discretion request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received.

2) waive any non-conformity.

3) re-advertise for proposals.

4) withhold the award for any reason the City determines.

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008 Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

An actual or prospective bidder or offeror whose direct economic interest would be affected by the award of a contract or the failure to award a contract has the right to protest any aspect of the solicitation, evaluation, or selection process of a City of Detroit procurement.

A protest by a prospective bidder which challenges the terms of the solicitation itself must be received by the City no later than 4:00 p.m. EST of the business day prior to the date scheduled for the bid closure. Failure to meet this deadline shall result in a protester waiving its ability to challenge the terms of the solicitation.

A protest by a bidder which challenges a contract award must be received no later than 4:00 p.m. EST five (5) business days after the award of a City procurement. Failure to meet this deadline shall result in a protester waiving its ability to challenge the contract award.

All protests must be submitted in writing and received by the required timeframe.

The Chief Procurement Officer (CPO), or as delegated, the Deputy CPO, has the sole authority to respond to, decide and act upon supplier protests.

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

Section 4. Required Proposal Content and Submission Process 3.

ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of RFP#595190

Required Response Item

Respondent shall provide their Organization Experience and Capacity/Staffing, per the requirements provided in Attachment A.

Respondent shall provide their Proposal Introduction and Solution / Approach per the requirements provided in Attachment B.

Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

Attachment F2 – Performance Bond Form

Respondent must agree to furnish a payment and performance bond in the amount of 100% of the contract value specified in the contract guaranteeing the contract will be accepted if tendered an award (see Section 2.4 Payment & Performance Bond and Attachment F – Performance Bond Form for requirements).

REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter. Respondents who are not awarded will receive a notification that the award decision has been made.

4.6. Support Channels for Technical Difficulties and Questions Visit https://detroitmi.gov/suppliersupport for:

· Guides on how to register in EUNA

· Guides on how to submit a response to the solicitation

· FAQs Contact Bonfire’s technical support in the portal for:

· Technical issues with the e-bidding portal

· Registration problems

· Help submitting responses through the system Contact the City (eprocurement@detroitmi.gov) for:

· General procurement process questions

· City-specific requirements and policies For Solicitation/Project-Specific Questions:

· Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA Procurement portal. This ensures all vendors receive the same information and maintains transparency in the bidding process. Emails and calls regarding solicitation-specific questions will not receive a response.

Section 5. General Conditions and Requirements for RFP

4.

CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City. No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer. Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued. **Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-Payment! **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

· Vendor Name and address on Invoice

· Contact Info on Invoice (Accounts Receivable contact by phone and email)

· Remittance information (MUST be included, or the invoice is subject to rejection

· City of Detroit contact (person who authorized work to commence)

· Invoice Date

· Date of service/delivery

· Contract number

· Purchase order number

· Total Invoice amount

· The wording “ Goods/Services” (must be noted on every invoice) Other invoice requirements:

· Invoice must be billed based on Purchase Order rates

· Total invoice amount must tie to the total supporting documents

· Supporting documentation must be attached to the invoice in the portal Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services (ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

OFFICE OF INSPECTOR GENERAL

0. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

0. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

0. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

0. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

0. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

0. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

0. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

City of Detroit Office of Contracting and Procurement (OCP) ARPA Request for Proposal

City of Detroit Office of Contracting and Procurement (OCP) Request for Proposal –545190- MLK Memorial Park Corridor Improvements

Revised 1/XX/2022 Page 1 of 9

Revised 12/2/2025 Page 1 of 24

RFP Attachments List

The following Attachments are available to download from the Supplier Portal:

Attachment A - Respondent Questionnaire Attachment B - Proposal Introduction and Solution / Approach Attachment C - Pricing Attachment D - Forms, Affidavits and Documents-(Award winner only) Attachment E - Model Professional Services Contract Attachment F1- Payment Bond Form Attachment F2 - Performance Bond Form Attachment G - Environmental Attachments Attachment H - Drawings Attachment I - General & Technical Specifications image1.png