11-Form Reference Bonfire for 10pts Jun 2025 (1).pdf

This file is a reference check form template used by Dallas Independent School District (Dallas ISD) in Texas as part of their vendor evaluation process for contract proposals. The form is designed to solicit performance feedback from previous clients of vendors responding to the Events, Rentals and Services RFP, which seeks providers of event and tradeshow rentals, digital multimedia services, virtual event platform services, and audio/visual rental equipment and services for district-wide use on an as-needed basis. References must be submitted directly to Procurementreferencecheck@dallasisd.org by the specified deadline at 2:00 PM (CT). The underlying contract opportunity involves a three-year initial term with two successive one-year renewal options, for a maximum total contract duration of five years, contingent upon the district's long-range needs and mutual agreement with the awarded vendor.

The reference check form requests prospective reference providers to confirm whether the vendor previously supplied products or services, assess the likelihood of future engagement, and rate the vendor's overall performance on a scale of one to ten. Responses must be submitted directly from the reference company's email account to ensure authenticity and verification. The proposal is being issued in accordance with 2 CFR Part 200 requirements and may utilize local, state, federal, and grant-funded dollars. All vendors are encouraged to participate, including sole source providers. Either party may decline renewal by providing written notice ninety days prior to contract term expiration; failure by the district to timely exercise renewal options results in automatic termination of remaining renewal opportunities.