11-9-22 Ver87 Quick Guide - 505ENT-O16-NASPOCOMPUT-00.docx

Quick Guide NASPO Computer Equipment, Peripherals, and Related Services Contract #505ENT-O16-NASPOCOMPUT-00 (link) (Contract numbers listed below) Lead State MN Request for Proposal

Contract Term

See VendorNet for the specific date. Coterminous with the Master Agreement. The Lead State (MN) may exercise renewals up to 36 months. If all renewals are exercised, the contract term ends March 31, 2020.

Scope Each Participating Addendum (PA) contract is available for use by Wisconsin state agencies, UW campuses, and other entities authorized to use state contracts such as Wisconsin municipalities as cited in Wisconsin statutes s. 16.73. The contract is optional to use for all users.

See the specific PA for what groups the Contractor is providing to Wisconsin. Overall, the following bands are available under one or more of the PAs:

· Band 1 (Desktop)

· Band 2 (Laptop)

· Band 3 (Tablet)

· Band 4 (Server)

· Band 5 (Storage)

There are configuration dollar limits for each Band. The dollar limits identified below are based on a single computer configuration. This is not a restriction on the purchase of multiple configurations (e.g. an entity could purchase 10 servers at $10,000 for a total purchase price of $100,000).

ITEM CONFIGURATION*

* Configuration is defined as the combination of hardware and software components that make up the total functioning system. Software purchases are considered a part of the configuration limit of the equipment.

WISBuy The following contracts are available on WISBuy:

HP Inc., Lenovo, Dell, Microsoft, and Transource

Excluded The scope does not include: trial, demonstration, evaluation equipment and/or related Software; rental; cellular phone equipment; wireless phone or internet services; cloud services; hosting services; or managed print services.

Restrictions (Software, Hardware, Value-Added Services, Third Party Products, Apps, etc.) are indicated in both the Master Agreement and Exhibit A of each PA.

VendorNet and NASPO website Each Contractor has a .pdf document listed on Vendornet under “Documents” with the terms and conditions specific to that Contractor.

Contractor and NASPO Link Contract Number and Master Agreement number Bands

Apple

505ENT-O16-NASPOCOMPUT-01

MA #MNWNC-102

MA #MNWNC-124

HPE

505ENT-O16-NASPOCOMPUT-03

MA #MNWNC-134

HP Inc.

505ENT-O16-NASPOCOMPUT-04

MA #MNWNC-133

MA #MNWNC-108

MA #MNWNC-109

x

MA #MNWNC-121

x

MA #MNWNC-116

MA #MNWNC-119

Transource

505ENT-O16-NASPOCOMPUT-11

MA #MNWNC-130

MA #MNWNC-111

Lenovo

505ENT-O16-NASPOCOMPUT-13

MA #MNWNC-117

Ace

505ENT-O16-NASPOCOMPUT-14

MA #MNWNC-101

x

MA #MNWNC-135

MA# #MNWNC-125

x

“x” means PA covers this band

Resellers See VendorNet for a list of Authorized Resellers (link) for each Contractor.

Delivery Unless otherwise indicated in the Master Agreement or PA, the prices are the delivered price to any Purchasing Entity, FOB Destination with all transportation and handling charges paid by the Contractor. Additional delivery charges will not be allowed for back orders.

STAR

STAR is specific to the state contract users. Here are some STAR-specific reference documents:

· How to enter a Reseller on a requisition (link)

· STAR information for Contractors and Resellers (link)

Pricing You can verify pricing using the posted Product and Service Schedule (PSS).

· The PSS is the contract pricing.

· All contract pricing shall be considered the maximum price or the lowest discount.

· Each Purchasing Entity is allowed to negotiate for better pricing (ie: bulk purchase, better pricing elsewhere)

· Most PAs has a section titled, “Pricing” with specifics on lower rates or a higher discount.

· See the NASPO ValuePoint Website (link) for each Contractor and their pricing. We do not have a PA with all the Contractors.

· When you are on the NASPO site for the Contractor, look for the Contact Information on the right side and click on the .

· Once you are at the Contractor’s page, you can usually find state-specific information by clicking on the state or state name.

· The PSS pricing should be located on the Contractor’s page.

· Each Contractor’s website is unique.

Purchase order (PO) and invoicing See the specific PA for order and invoicing information. Each PA has its own terms and conditions.

In general, the following is typically needed for an order:

· Include the contract number;

· Provide the Contractor Master Agreement number;

· Provide the tax exempt information at the time of PO to avoid sales tax being added to the invoice;

· Ordering contact Name, Address, Phone Number;

· Itemized list of ordered items with description;

· Ship-to name and address; and

· In some cases (ie: Apple), the Contractor will require the p-card to be presented at the time the order is placed. See specifics in the PA for Order requirements.

Here are some hints specific to the PO and Invoicing:

· Check the PA for any requirements or restrictions.

· The Purchasing Entity should read the PA to understand any written notice or confirmation that may be required.

· Use a Good Faith Dispute (Sample) if the properly submitted invoice has errors.

Software End User License Agreement Any possible Software License Agreements and/or End User License Agreement (EULA) terms for use under this Participating Addendum were not reviewed. Such terms shall be negotiated between the Purchasing Entity and the Contractor. Unless otherwise negotiated between parties, software is provided subject to the terms and conditions of the license applicable to such software.

Disposal of equipment

· Agencies should follow Procurement Manual Pro-F-3 for disposal.

· When the equipment is picked up by the Vendor, it would be considered scrap or a trade-in allowance would be acceptable. (Procurement Manual Pro-F-3, IV. D and G). Purchasing Entities are eligible for a reduction in end price as a result of a trade-in.

Contract Manager Susanne Matschull DOA – Bureau of Procurement 101 E. Wilson Street, 6th Floor Madison, WI 53703 608-266-9796 susanne.matschull@wisconsin.gov

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