1008516 - MLK Addendum #2 and Questions and Answers_signed.pdf

CITY OF OAKLAND

DALZIEL BUILDING • 250 FRANK H. OGAWA PLAZA, SUITE 4314 • OAKLAND, CALIFORNIA 94612

Oakland Public Works Department (510) 238-7270

Capital Contracts Division FAX (510) 238-2346

TDD (510) 238-3254

ADDENDUM NO. 2

QUESTIONS AND ANSWERS

August 7, 2026

Subject: Project No. 1008516 Martin Luther King Jr. Way Streetscape Project Construction Management Support

Services

To: All Prospective Bidders

The clarifications, additions and/or deletions contained in this ADDENDUM shall be made a part of the bid or proposal solicitation documents (plans, specifications, RFP, RFQ, etc.) for the above-referenced project, and shall be subject to all applicable requirements there-under, as if originally shown and/or specified. The documents are revised as follows:

IMPORTANT: You must acknowledge this Addendum in the Contractor’s Bid form or your bid may be deemed non-responsive.

These questions and answers are provided for the convenience of all bidders. Nothing in this Questions and Answers document modifies the bid or proposal solicitation documents (plans, specifications, RFP, RFQ, etc.) for the above-referenced project. All changes to the bid or proposal solicitation documents (plans, specifications, RFP, RFQ, etc.) for the above-referenced project shall be made through written Addenda.

[Answers to questions cannot modify bid/proposal documents. Changes must be explicitly stated in the Addenda form above.]

Question 1: Is this RFP only for selecting a Construction Management firm or is it also for selecting a General Contractor and Sub-contractors as well?

Answer 1: Refer to ‘Section 1C – Project Requirements’ for selection criteria and performance conformance for the CMSS Role. All Bidders from Construction Management firms, General Contractor’s and Sub-contractors may act as a Prime on this RFP if the selection criteria and performance conformance requirements are met.

Question 2: The RFP restricts traffic-interfering work during AM and PM peak periods within

“Limited Operations Areas,” but does not map these boundaries against the construction stages. Can OakDOT confirm (a) the specific street segments and intersections that fall within Limited Operations Areas, (b) whether a deviation process exists for extending work into peak hours in the event of an unforeseen conflict (e.g., a utility conflict discovered mid-shift) that would otherwise force a multi-day delay?

Answer 2: Limited Operations Areas are dictated by the Project Specifications and Oakland Municipal Code which can be researched here:

Project No. 1006954 Page 2

12.12.120 - Limited operation areas https://library.municode.com/ca/oakland/codes/code_of_ordinances?nodeId=TIT12S

TSIPUPL_CH12.12EX_12.12.120LIOPAR

- Limited Operation Street https://www.oaklandca.gov/files/assets/city/v/1/transportation/docume nts/transportation-permits-amp-engineering/limited-operation-streets.pdf

- Holiday Restricted Street https://www.oaklandca.gov/files/assets/city/v/1/transportation/docume nts/transportation-permits-amp-engineering/holiday-restricted-streets.pdf

10.12.070 - Traffic control devices—Hours of operation https://library.municode.com/ca/oakland/codes/code_of_ordinances?nodeId=TIT10V

ETR_CH10.12TRCODE_10.12.070TRCODEOUOP

Apply for a Traffic Control Plan – https://www.oaklandca.gov/Public-Safety-Streets/Transportation-Permits- Engineering/Apply-for-a-Traffic-Control-Plan

Unforeseen events may happen during the process of construction which would require the Contractor to work beyond the PM Peak Period. It is anticipated that when such an event occurs; communication protocols, reporting requirements for approvals, extension of time requests, Alternative Mitigation plans shall be in place. For a deviation process for extending work into peak hours in the event of an unforeseen conflict please refer the contractor back to the special provision spec section 6-7.2 and 601-2. In the case of an unforeseen event, the city will evaluate each specific incident and make appropriate decisions as outlined above but not limited to.

Question 3: Section b of the scope describes a documented pre-phase field verification with the

Contractor and OakDOT before each of the stage transitions. Can OakDOT confirm its anticipated turnaround time for reviewing and concurring on a stage-transition request? This will let our team build realistic float into the stage-transition milestones rather than assuming same-day sign-off.

Answer 3: Generally it will depend on the complexity of the documents. For complex reviews, assume it may may require approximately 2 weeks to complete.

Question 4: If excavation outside the already-identified 4th–8th Street Non-RCRA area encounters suspect contaminated material, should the CMSS Consultant arrange sampling and waste characterization through its own as-needed subconsultant, or does the City already have a separate contract with an environmental firm we'd need to coordinate through instead?

Answer 4: The CMSS Consultant is expected to provide construction management support services including special inspection, material testing and environmental monitoring services per the defined scope, and or reserve a budget for incidental use.

Question 5: The RFP schedule shows:

7/17/26 week 0 8/13/26 week 4 https://library.municode.com/ca/oakland/codes/code_of_ordinances?nodeId=TIT12STSIPUPL_CH12.12EX_12.12.120LIOPAR https://library.municode.com/ca/oakland/codes/code_of_ordinances?nodeId=TIT12STSIPUPL_CH12.12EX_12.12.120LIOPAR https://www.oaklandca.gov/files/assets/city/v/1/transportation/documents/transportation-permits-amp-engineering/limited-operation-streets.pdf https://www.oaklandca.gov/files/assets/city/v/1/transportation/documents/transportation-permits-amp-engineering/limited-operation-streets.pdf https://www.oaklandca.gov/files/assets/city/v/1/transportation/documents/transportation-permits-amp-engineering/limited-operation-streets.pdf https://www.oaklandca.gov/files/assets/city/v/1/transportation/documents/transportation-permits-amp-engineering/holiday-restricted-streets.pdf https://www.oaklandca.gov/files/assets/city/v/1/transportation/documents/transportation-permits-amp-engineering/holiday-restricted-streets.pdf https://www.oaklandca.gov/files/assets/city/v/1/transportation/documents/transportation-permits-amp-engineering/holiday-restricted-streets.pdf https://library.municode.com/ca/oakland/codes/code_of_ordinances?nodeId=TIT10VETR_CH10.12TRCODE_10.12.070TRCODEOUOP https://library.municode.com/ca/oakland/codes/code_of_ordinances?nodeId=TIT10VETR_CH10.12TRCODE_10.12.070TRCODEOUOP https://www.oaklandca.gov/Public-Safety-Streets/Transportation-Permits-Engineering/Apply-for-a-Traffic-Control-Plan https://www.oaklandca.gov/Public-Safety-Streets/Transportation-Permits-Engineering/Apply-for-a-Traffic-Control-Plan

Project No. 1006954 Page 3

Will the remaining weeks be as shown? It would be most helpful to know the range of dates that interviews might occur if needed. Also, if needed, will interviews be virtual or in person?

Answer 5: The timeframes listed in the RFP are only estimated timelines which can shift but sequencing will be in order of activity. We anticipate that after proposals are received, we would be scheduling interviews shortly thereafter. Interviews will be conducted in person.

Question 6: In order for us to be compliant (responsive), are we required to commit 50% of the project revenue to Local and Small Local Business Enterprises (L/SLBE) per the L/SLBE Program, if we are awarded the contract?

Answer 6: Per the L/SLBE program, "At the time of submittal of Schedule E (for professional services), some L/SLBE-participation must be proposed in order to satisfy the requirement at time of submission. If zero participation is presented, the proposal will not be accepted.

If the proposal with minimum participation is selected, the proposer shall be able to adjust up in order to meet the 50% requirement...Prime contractors and consultants must maintain the L/SLBE percentages indicated in the Schedule E at the time of a contract award and throughout the term of the contract."

Sincerely, Beaver Boonsook Transportation Engineer City of Oakland Department of Transportation | Major Projects Division | Engineering bboonsook@oaklandca.gov

(510) 238-7166

Attachments: Pre-Bid Attendance sheet, Pre-bid Agenda mailto:bboonsook@oaklandca.gov

Public Works Department Capital Contracts Division

Attendance Sheet Date: July 28, 2026, 10:00am Location: Teams Meeting Subject: Project No. 1008516 MLK Streetscape CMSS Purpose: Voluntary Pre-proposal

Name Company or Organization Telephone Email

Beaver Boonsook City of Oakland, DOT 510-238-7166 bboonsook@oaklandca.gov

Edmond Siu City of Oakland, DOT (510) 238-3172 esiu@oaklandca.gov

Mandana Ashti City of Oakland, DOT 510-238-6602 mashti@oaklandca.gov

Wei Xie City of Oakland, DOT 510-238-3471 wxie@oaklandca.gov

Gladylen Flores City of Oakland, CCD

510-238-2349 gflores@oaklandca.gov

King Ma City of Oakland, CCD 510-238-7135 Kma@oaklandca.gov

Paula Peav City of Oakland, DWES 510-238-3190

Ppeav@oaklandca.gov

Vedant Patel Inder Design Build 805-754-1429 vedant.patel@iengco.com

Omar Afifeh 3D Built (213) 277-8885 Omar.Afifeh@3DBuilt.org mailto:vedant.patel@iengco.com mailto:Omar.Afifeh@3DBuilt.org

Arman Tajarrod AZAD Engineering PC 415-770-3555 arman@azadeng.com

Oscar Zhao Swinerton Management & Consulting 415-930-2561. Oscar.zhao@swinertonmc.com

James Wilcenski BKF 510-932-4621 james.wilcenski@bkf.com

Allen Wong VSCE 510-500-4451 awong@vsceinc.com

Charles Anderson Anderson Pine (Oakland VSLBE Firm) Charles.Anderson@andersonpine.

com

Julie Greengard Azad EngineerinG PC julie@azadeng.com

Cameron Hagans mailto:arman@azadeng.com mailto:Oscar.zhao@swinertonmc.com mailto:awong@vsceinc.com mailto:Charles.Anderson@andersonpine.com mailto:Charles.Anderson@andersonpine.com

CITY OF OAKLAND

DEPARTMENT OF TRANSPORTATION

Major Projects Division - Engineering 250 Frank H. Ogawa Plaza, Suite 4314, Oakland, CA 94612

PRE-PROPOSAL MEETING AGENDA

REQUEST FOR PROPOSAL (RFP) FOR CITY PROJECT NUMBER: 1008516

MLK STREETSCAPE PROJECT CONSTRUCTION MANAGEMENT SUPPORT SERVICES

Project Manager: Beaver Boonsook, Transportation Engineer Date: 07/28/2026

10:00 AM. – 10:30 AM.

City of Oakland Representatives:

Beaver Boonsook, Transportation Engineer, OakDOT Major Projects Division Edmond Siu, Supervising Civil Engineer, OakDOT Major Projects Division Mandana Ashti, Supervising Civil Engineer, OakDOT Construction Management Wei Xie, Supervising Civil Engineer, OakDOT Construction Management Gladylen Flores, Administrative Services Manager, Oakland Public Works Capital Contracts Division Paula Peav, Contract Compliance Officer, DWES

1. Introduction (MPD)

All attendees: Please write your name, firm name, and email in the MS Teams chat. If you are uncomfortable doing so, please e-mail the Contract Manager and Capital Contracts (capitalcontracts@oaklandca.gov) contact to provide information for follow up correspondences (Attendance sheet, other related notifications)

Introduction of City representatives and overview of the meeting.

2. Scope of Services (MPD)

City of Oakland Department of Transportation is seeking proposals from Prime Consultants to provide Construction Management Services in the delivery of the MLK Streetscapes Improvement

Project.

This project proposes to improve mode access, comfort, and safety along Martin Luther King Jr.

Way between 2nd Street and 14th Street. The prime contractor should demonstrate experience working in complex urban environments, with project history of pedestrian, bicycle, and transit construction improvements.

See Project Supplemental documents with Plans and Specifications for additional details.

https://apps.oaklandca.gov/ContractOpportunities/Opportunity?num=426531

3. Evaluation Criteria (MPD)

a. See Section III – Selection Process in RFP

b. The City reserves the right to select consultants based solely on the proposals and not conduct oral interviews. The City desires to receive and evaluate at least three (3) proposals for this contract and reserves the right to re-advertise if the condition is not met.

4. Submittal Requirements (MPD)

Bid Documents and AB 2036 Compliance: Bid documents are only available digitally and provided free of charge through the website listed below.

1. iSupplier: https://www.oaklandca.gov/services/active-closed-opportunties

2. City of Oakland’s Bids and Contract Opportunities website:

https://apps.oaklandca.gov/ContractOpportunities/

It is the responsibility of each prospective bidder to download and print all bid documents, including any addenda, and to verify the completeness of their printed bid documents before submitting a bid. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies or omissions in any bid documents and/or information obtained from other sources. It is each prospective bidder’s responsibility to check these sites through to the close of bids for any applicable addenda or updates.

5. Schedule of Activities (MPD)

Activity Date Date of Issuance July 17, 2026

Pre-Proposal Meeting July 28, 2026 at 10:00 A.M.

Questions Deadline August 4, 2026 at 2:00 P.M.

Proposal Due Auguest 13, 2026 at 2:00 P.M.

Anticipated Award Week of Sept 5, 2026, TBD Interviews Services Start Date Upon Notice to Proceed issuance

*Dates may be subject to change.

6. Capital Contracts Division (CCD)

1. Instructional video for iSupplier uploads can be accessed here:

https://www.youtube.com/watch?v=DMLb2hFLd0Y

Please email iSupplier@oaklandca.gov if you need technical assistance regarding iSupplier

7. Department of Workforce and Employment Standards Presentation (DWES)

1. Local and Small Local Business (L/SLBE) Program

2. Living Wage & Equal Benefit Ordinances and Required Schedules

3. Questions? DWES@oaklandca.gov, also include bboonsook@oaklandca.gov and

CaptitalContracts@oaklandca.gov

8. Questions and/or Requests for Clarification (All) st

Q/A period for potential proposers to ask staff questions and/or requests for clarification.

Proposers are to be reminded that only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. E-mail all project questions to BBoonsook@oaklandca.gov and capitalcontracts@oaklandca.gov, and CC Jon

Liang at jliang2@oaklandca.gov