1-Supporting Documentation for Request for Information (RFI).pdf
PDF 152 KB Posted
- Solicitation number
- TCH2133105F1
- Issued by
- Florida
About this file
This is a Supporting Documentation for a Request for Information (RFI) filed by Broward County, Florida, regarding a Notice of Intent to Designate Single Source for Volgistics Inc.'s volunteer management software solutions. The RFI seeks to determine whether the specified commodity or service is available from multiple providers or if alternative solutions exist that would meet the County's requirements. The County is soliciting responses from prospective vendors through an electronic bidding system to contest or validate the proposed single-source designation. Vendors capable of meeting or exceeding the County's requirements are invited to submit supporting documentation to demonstrate whether comparable services are available from multiple suppliers.
The County requires a cloud-based Software-as-a-Service (SaaS) platform accessible via standard web browsers with capacity to support a minimum of 200 total volunteer records and concurrent access for at least 4 administrative system operators. Required functionality includes detailed volunteer profile management, automated scheduling and assignment features, built-in communication tools (email/SMS broadcasting), and custom reporting capabilities. The solution must securely migrate and validate 190 historical volunteer profiles and 112,282 cumulative hours of documented service data without data loss, and include turnkey setup with system configuration, historical data validation, and training resources. The Director of Purchasing holds sole authority in determining whether submissions constitute comparable alternatives and whether to proceed with the single-source designation, with no provision for vendor objection, protest, or appeal of this decision.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Request for Information Questionnaire.docx | DOCX document |
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Text version
SUPPORTING DOCUMENTATION
REQUEST FOR INFORMATION
Volgistics - Volunteer Management Software Solutions
A. Sole Brand or Sole Source Designation Not applicable to this solicitation.
B. Single Source Designation for FLL In accordance with Florida Statue 287.057(3)(c) for Single Source and 332.0075(3)(a) for Fort Lauderdale- Hollywood International Airport (FLL).
This Request for Information (RFI) Notice of Intent to Designate Single Source is to determine if the specified commodity or service is available from multiple providers, or if an alternate commodity or service is available that would meet the County’s needs. This is not a request for pricing or a purchase commitment.
The following commodity or service is thought to be available from only a single source and is the only commodity/services that meets the County’s needs:
Volgistics Inc, - Volunteer management Software Solutions:
- Cloud-based Software-as-a-Service (SaaS) platform accessible via standard web browsers
- Support a minimum of 200 total volunteer records
- Provide concurrent access for at least 4 administrative system operators
- Detailed volunteer profile management, automated scheduling, and assignment functionality.
- Built-in communication tools (e.g., email/SMS broadcasting to volunteers) and custom reporting features.
- Capability to securely migrate and validate 190 historical profiles and 112,282 cumulative hours of documented service data without data loss.
- Turnkey setup including system configuration, historical data validation, and training resources for staff and volunteers.
This RFI will remain posted until closing date and time.
Prospective Vendors are requested to provide information regarding their ability to provide the commodity or service described or written explanation or other documentation contesting the proposed RFI designation.
If you are capable of meeting or exceeding the County’s requirements for the specified commodity or service, respond to this RFI through the electronic bidding system. Vendor should upload any supporting information in the electronic bidding system as part of its response to assist the County in determining if commodity or service is comparable, is available from multiple suppliers, and meets the County’s needs. The Director of Purchasing shall have sole authority in deciding what is comparable.
The Director of Purchasing shall consider such submittals and notify all submitting vendors (thru the electronic bidding system) of the decision to designate as a single source, which decision shall not be subject to objection, protest, or appeal.
SUPPORTING DOCUMENTATION
REQUEST FOR INFORMATION
C. Market Survey Not applicable to this solicitation.
D. Additional Information/Instructions Not applicable to this solicitation.
Form Date 6/30/26
| A. Sole Brand or Sole Source Designation |
| B. Single Source Designation for FLL |
| C. Market Survey |
| D. Additional Information/Instructions |
File details come from the government source that posted it. Updated .