1-RFQ 26-1-14601 Vol 3 Special Provisions.pdf
PDF 111 KB Posted
- Attached to
- Cafeteria Plan Administration Services
- Solicitation number
- 26-1-14601
- Issued by
- Madison County, Illinois
About this file
This is a Special Provisions document for Request for Quote No. 26-1-14601 issued by the Agency for Community Transit in Illinois for Cafeteria Plan Administration Services. The contract involves third-party administration and management of two employee flexible benefits plans designed to qualify as Cafeteria Plans under Section 125(d) of the Internal Revenue Code. The Agency for Community Transit estimates employee participation will not exceed 60 participants for the base employee plan and 45 participants for the driver employee plan, with minimum billable quantities of 40 base employees and 30 driver employees respectively.
Compensation is based on actual services rendered and products delivered according to unit prices established in the contract. Contractors must submit separate invoices for base and driver employee cafeteria plan participants by the 10th of the month following service delivery or product completion, referencing purchase order numbers on all packing slips and invoices. Invoiced amounts are subject to Owner review and approval, with payment due within 30 days of invoice approval. Invoices should be directed to the Agency for Community Transit's Accounts Payable department at accountspayable@mct.org or by mail to 1 Transit Way, Pontoon Beach, Illinois 62040. The Agency for Community Transit holds Illinois tax exemption status (identification number E99922355, expiring February 1, 2029) and is therefore exempt from Retailer's Occupation Tax, Service Occupation Tax, Use Tax, and Service Use Tax.
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Agency for Community Transit Cafeteria Plan Administration Services No. 26-1-14601
Special Provisions Page 1 of 1
VOLUME 3 SPECIAL PROVISIONS
SP 1. Compensation and Payment Terms Compensation. Contractor shall be compensated for actual services rendered and products delivered in accordance with the unit prices of this Contract.
Invoicing. Purchase order numbers shall be referenced on all packing slips and invoices. Invoices shall be dated and submitted to the Owner no later than the 10th of the month following delivery of products and/or completion of services. the Contractor shall provide the Owner with two invoices. Invoiced amounts are subject to the review and approval of the Owner before payment can occur.
a) Subject to “b” of this section, provide an invoice for the actual number of Base employee café plan participants, and a separate invoice for the actual number of Driver employee café plan participants.
b) The Contractor is permitted to invoice the Owner based on the following minimum quantities regardless if the actual plan participation is less.
• 40 Base employees
• 30 Driver employees
c) Invoices and supporting documentation must be e-mailed to accountspayable@mct.org or sent to:
Agency for Community Transit Attn: Accounts Payable 1 Transit Way Pontoon Beach, IL 62040
Payment. Payment of the above compensation shall be made within 30 days of Contractor’s invoice for products and services authorized, accepted and approved by the Owner.
SP 2. Resolution of Contract Inconsistencies All inconsistencies and ambiguities among the documents which constitute this Contract shall be resolved by giving effect to the relevant position in the document which first appears in the following list: (1) Solicitation, Offer and Award Form; (2) State of Illinois Provisions; (3) Special Provisions; (4) General Terms and Conditions; (5) Scope of Work; (6) Instructions to Bidders; (7) Bid submittal documents; (8) Bidder’s Technical Response.
SP 3. Estimated Quantities The estimated annual quantities listed on the Bid Price Form are an average of the Owner’s minimum and maximum estimated employee participation quantities and is used for bid evaluation purposes. The Owner estimates employee participation is not expected to exceed 60 for the base plan and 45 for the driver plan.
SP 4. Owner’s Tax Status The Owner is organized and operating exclusively for charitable purposes and is therefore exempt from the payment of Retailer’s Occupation Tax, Service Occupation Tax (both state and local), Use Tax, and Service Use Tax. The Owner’s Illinois tax exemption identification number is E99922355 (expires 2/01/2029).
SP 5. Insurance Requirements Refer to State of Illinois Provisions.
mailto:accountspayable@mct.org
| VOLUME 3 SPECIAL PROVISIONS |
| SP 1. Compensation and Payment Terms |
| SP 2. Resolution of Contract Inconsistencies |
| SP 3. Estimated Quantities |
| SP 4. Owner’s Tax Status |
| SP 5. Insurance Requirements |
File details come from the government source that posted it. Updated .