1-PII Questionnaire.xlsx

This is a Personally Identifiable Information (PII) Questionnaire submitted to the Utah State Board of Education (USBE) in connection with a Child and Adult Care Food Program (CACFP) financial document review solicitation. The questionnaire identifies all data elements that will be used, stored, or collected by a system or application supporting the contract. The document catalogs extensive categories of student PII including assessment data, standardized test scores, communications records, behavioral data, demographics, enrollment information, special indicators, contact information, performance metrics, program memberships, survey responses, and student work samples. Additionally, the questionnaire addresses educator PII such as name, gender, date of birth, identification numbers, school and class assignments, salary and license information, as well as parent or guardian contact information and credit card data handling protocols.

The questionnaire serves as a compliance and data governance tool for USBE to understand what personal information will be processed by potential contractors. By itemizing specific data elements across student, educator, and parent categories, USBE ensures that any awarded contractor demonstrates awareness of privacy obligations and regulatory requirements associated with federal child nutrition programs. This documentation is critical for procurement transparency and establishing baseline expectations regarding data handling, security, and protection measures that must be maintained throughout the contract period.