1. RFP - Demolition Services - Hillsboro School District Block 56 Project.pdf

REQUEST FOR PROPOSALS FOR

DEMOLITION SERVICES

Hillsboro School District 1J Hillsboro, Oregon

Issued: August 12, 2026 Voluntary In-Person Property Walkthrough on August 17, 2026 at 10:30 am

(Meet on public sidewalk at 233 SE 6th Avenue) Questions and Answers from the Walkthrough will be published by end of day on the District website

Proposal Closing Date:

August 26, 2026, 2:00 p.m. PDT

LATE PROPOSALS WILL NOT BE ACCEPTED

Single Point of Contact [SPC]: Saideh Haghighi Khochkou, Operations Officer Use Label for Proposal: Demolition Project, Block 56 Address: 4901 SE Witch Hazel Road, Hillsboro, OR 97129 Phone: 503-844-1336 Fax: 503-844-1341 Email: haghighis@hsd.k12.or.us

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RFP Availability:

This RFP is available electronically through Oregon Buys, Daily Journal of Commerce and the Hillsboro School District Website. Future notices regarding this solicitation, including solicitation addenda, will be posted to the Hillsboro School District website, “Request for Quotation/Proposal” page . This RFP may also be viewed at the Hillsboro School District Administration Center, 3083 NE 49th Place, Hillsboro, OR 97123.

Proposal Opening:

Proposals will be opened on August 26, 2026 at 2:05 p.m. Proposals will be opened with the Evaluation Team present only.

Proposal Documents for Demolition Services - Block 56

Attachment A: Form of Proposed Contract “Sample Contract”

Attachment B: Proposer Information Form/Certifications

Attachment C: References

Attachment D: Industry Expert Reports

1 Introduction

The District is seeking proposals from qualified and experienced demolition contractors to provide comprehensive demolition and site preparation services for the properties identified in this Request for Proposal (RFP). The selected Contractor will be responsible for the safe, efficient, and complete demolition of the existing structures and preparation of the site to support the District’s subsequent development and construction activities.

The Contractor shall perform all work in accordance with the requirements and information provided in Attachment D – Industry Expert Reports, applicable plans and specifications, all applicable federal, state, and local laws, codes, regulations, and permitting requirements, and generally accepted industry standards and trade practices. Please note all permits have been approved and are awaiting awarded Contractor pick up and payment. The Contractor shall provide all labor, supervision, equipment, materials, services, coordination, and incidentals necessary to successfully complete the demolition and site preparation work described in this RFP.

The District expects that the demolition contractor who is awarded the contract will possess values that align with the District’s values of highly ethical conduct, fiscal responsibility, and respect for the District and others.

The District intends to award as a result of this RFP. The contract term will be for the length of the project only. Targeted completion date of this work would be December 18, 2026.

1.1 About the District

The Hillsboro School District serves approximately 18,000 students in 27 elementary schools, 4 middle schools, 4 high schools, and two alternative schools.

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The location of the demolition site is currently referred to as “Block 56”, a downtown Hillsboro site that is being redeveloped into a health, education, and workforce campus. Located at the former Miller Education Center property, the new $25–$30 million facilities feature a partnership between the Hillsboro School District, Portland Community College, and Virginia Garcia Memorial Health Center.

1.2 Timeline/Deadlines

ACTIVITY DATE

Issuance of Request for Proposal Wednesday, August 12, 2026 Pre-proposal property walkthrough with Q&A opportunity; 233 SE 6th Avenue, Hillsboro, OR

Monday, August 17, 2026 at 10:30 a.m. PDT

Deadline for Questions/Clarifications/Protest of Solicitation Documents Wednesday, August 19, 2026 at 2:00 p.m. PDT

Proposals Due August 26, 2026, 2:00 p.m.

PDT

Notice of Intent to Award Friday, August 28, 2026, 12:05 p.m. PDT

Deadline for Filing Protest of Award Wednesday, September 2, 2026, 8:05 a.m. PDT

Anticipated Contract Start Thursday, September 3, 2026, 8:00 a.m. PDT

Project Completion Date Friday, December 18, 2026, end of day.

The District reserves the right to deviate from this schedule.

1.3 RFP Clarifications and Protests; Addenda

1.3.1 Informal Questions or Requests for Clarification

Any Proposer requiring clarification of the information provided in this solicitation may submit specific questions or comments in writing to the Procurement Contact shown on page 1 of this document. Email is the required form of communication. The deadline for submitting such questions is set forth in Section 1.3.

1.3.2Protest of Solicitation or Contract Documents

Any Proposer wishing to request changes, or to protest, this RFP or any provision, specification, or contract term contained in the solicitation documents, must submit such protests or change requests to:

Saideh Haghighi Khochkhou 503-844-1336 Haghighs@hsd.k12.or.us

The deadline for submitting such protests is set forth in Section 1.3.

1.3.3Content of Solicitation Protest

The prospective Proposer’s written solicitation protest must include all of the following:

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a) Sufficient information to identify the solicitation that is the subject of the protest;

b) The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed, or improperly specifies a Brand Name;

c) Evidence or supporting documentation that supports the grounds on which the protest is based; and

d) A statement of the desired changes to the Procurement process or the solicitation document that the prospective Proposer believes will remedy the conditions upon which the prospective Proposer based its protest.

1.3.4Addenda

If the District determines that a change or clarification to the solicitation documents is necessary, such information, clarification, or interpretation will be supplied in a written addendum, posted on the District website, https://www.hsd.k12.or.us/departments/budget-and-finance/request-for-quotation-proposal .

Addenda shall have the same binding effect as though contained in this RFP. The Operations Officer shall issue all addenda not less than five days prior to the submission deadline.

Statements made by the District’s representatives are not binding on the District unless confirmed by a written addendum.

1.4 Modification or Withdrawal of Proposal

A proposal may not be modified, withdrawn, or canceled by the proposer for 90 calendar days following the time and date designated for the receipt of proposals. Proposals submitted before the proposal due date may only be modified or withdrawn in person with proper identification, or by issuing a written request on company letterhead, signed by an authorized representative, prior to the proposal due date and time. Written requests for withdrawal must be so worded as not to reveal material contents of the original proposal.

Withdrawn proposals may be resubmitted up to the proposal due date and time, provided that they are then fully in conformance with the RFP.

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2 Scope of Work

Refer to Attachment A and D for detailed outline of Scope of Work. The selected proposer will meet the highest standards prevalent in the industry or business most closely involved in providing goods and services described in this scope of work.

3 Proposal Format, Content, and Submission

3.1.1 Proposal Format

District proposal standards:

a) Proposal includes a one-page cover letter as the first page of the proposal.

b) Proposal includes Attachment A: Sample Contract

c) Proposal Includes Attachment B.

d) Proposal includes Attachment C.

e) Proposal addresses all evaluation criteria in the order presented

f) Proposal is 15 pages or less in length, including sample contract

g) Proposal is prepared simply and economically, providing a straightforward and concise response to this RFP with emphasis on completeness and clarity of content.

Please do not include sales or promotional materials as part of proposal.

3.2 Attachment B: Proposer Certifications and Representations

Each proposal shall include a completed and executed Attachment B: Proposer Certifications and Representations form. Acceptable forms of electronic signature include a scanned copy of a handwritten signature on each respective Attachment form or a signature made on each Attachment form using Adobe's Fill and Sign Digital Signature.

3.3 Proposal Content

Proposals shall include all designated mandatory requirements as noted above. Proposals lacking one or more of the mandatory requirements may be rejected as non-responsive.

3.4 Proposal Responses to Evaluation Criteria

Each proposal shall address each of the following Evaluation Criteria completely, and in the order provided:

EVALUATION CRITERIA Points

1 Cover Letter - referencing all attachments and how they relate to overall project 20

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2 Company background, including hiring philosophy and experience with similar size and scope of project 10

3 Timeline - share start date, brief desc of work to be done and estimated completion/close out date 30

4 Cost 25

5 Address Qualifications/Certifications 15

TOTAL 100

3.5 Proposal Submission

Proposals are due no later than the due date and time as set forth in Section 1 of this RFP and must be submitted as follows:

● Proposer shall submit an original hard copy proposal on white 8 1⁄2” by 11” paper, bearing the Proposer’s authorized representative’s signature; one (1) ORIGINAL + three (3) paper copies;

and one (1) electronic copy of the Proposal by USB drive, and must be formatted using Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx).

Proposer shall submit its Proposal in a sealed package addressed to:

Hillsboro School District 1J Attn: Saideh Haghighi Khochkou, Operations Officer 4901 SE Witch Hazel Rd

HILLSBORO, OR 97129

It is the Proposer’s sole responsibility to ensure that its proposal is submitted prior to the RFP closing date and time. The District will reject all late proposals. The District relies on the District’s computer system’s server clock to determine the correct time and is not responsible for any delays or difficulties experienced in the submission of a proposal.

3.6 Confidential Information

District is subject to the Oregon Public Records Law (ORS 192.311 to 192.478), which requires District to disclose all records generated or received in the transaction of District business, except as expressly exempted under ORS 192.338 to 192.355, or other applicable law.

Pursuant to ORS 279B.060(6), proposals will not be open for public inspection until the Notice of Intent to Award is issued. Thereafter, the District will not disclose records submitted by a Proposer that are exempt from disclosure under the Oregon Public Records Law, subject to the following procedures and limitations:

The Proposer shall mark all proposal pages containing the records it has determined as confidential under Oregon Public Records Law and shall segregate those pages in the following manner:

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a) Such pages shall be clearly marked “Confidential” on each page of the confidential document.

b) Proposer shall separate confidential pages from its other proposal pages by providing the confidential pages to the District in a separate envelope or package.

c) In its proposal, Proposer shall cite the specific statutory exemption in Oregon Records Law exempting such pages from disclosure.

d) Subsections (a) and (b) above will prevail in the event these provisions conflict with formatting or response instructions elsewhere in this document.

e) Proposers may not mark an entire proposal confidential. Should a proposal be submitted in this manner, the District will hold no portion of the proposal as confidential, unless such a portion is segregated as required under subsection (b) above and is determined exempt from Oregon Public Records Law.

Notwithstanding the above procedures, the District reserves the right to disclose information that the District determines, in its sole discretion, is not exempt from disclosure or that the District is directed to disclose by the Washington County District Attorney or a court of competent jurisdiction.

Prior to disclosing such information, the District will make reasonable attempts to notify the

Proposer of the pending disclosure.

4 Proposal Evaluation and Award

4.1 Clarification of Responses

In the event that one or more proposals are in need of clarification, the District will request such clarification in writing and will afford the Proposer(s) contacted an opportunity to respond in kind, with the necessary clarification.

4.2 Site Visit

The District will conduct a voluntary, in-person site visit walkthrough. Interested parties will meet on the public sidewalk at 233 SE 6th Avenue, Hillsboro on August 17, 2026 at 10:30 am. Questions and answers from the walkthrough will be published by end of day on August 17, 2026 on the District website RFP page.

4.3 Proposal Evaluation

The evaluation process of this RFP will be comprised of a written proposal only.

An Evaluation Committee, consisting of not less than 3 (three) individuals, shall evaluate the proposals. Each evaluator will independently evaluate and score proposals in accordance with the Evaluation Criteria. The District may assign certain evaluators specific evaluation criteria, in alignment with the evaluator’s expertise.

4.3.1 Written Proposal Evaluation

a) Each evaluator shall independently score proposals in accordance with the Evaluation Criteria.

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b) The District shall average the scores for a total written evaluation score for each proposal.

4.3.2 References

The District reserves the right to investigate references, including customers other than those listed in a Proposer’s submission. This inquiry may include without limitation investigation of past performance of any Proposer with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, completion or delivery of a project on schedule, and its lawful payment of employees and subcontractors.

4.4 Notification of Intent to Award

The District shall notify Proposers of its Intent to Award by email, phone and public notice on our website.

4.5 Negotiation

a) After the District has issued the Notice of Intent to Award, the District shall commence serial negotiations with the highest-ranked eligible Proposer.

b) At any time during negotiations, the District may terminate negotiations with the highest-ranked Proposer, or the eligible Proposer with whom it is currently negotiating if the District believes that:

a) The eligible Proposer is not negotiating in good faith; or

b) Further negotiations or negotiations with the eligible Proposer will not result in the parties agreeing to the terms and conditions of a final Contract in a timely manner.

c) If the District terminates negotiations with an eligible Proposer, the District may then commence negotiations with the next highest-ranked eligible Proposer.

d) The District reserves the right to negotiate final contract terms with the selected Proposer(s) to the fullest extent allowed by law and as in the best interest of the District.

4.6 Award of Contract

If the District awards a contract pursuant to this RFP it will award a contract to the responsible Proposer whose proposal the District determines in writing is the most advantageous to the District based upon the evaluation process and criteria described in this RFP, applicable preferences, and the outcome of any negotiations authorized by this RFP.

5 Solicitation Terms and Conditions and Protests of Award

5.1 Proposer Cost of Response Preparation

Proposers shall bear sole responsibility for all costs incurred in preparing and providing their proposals in response to this RFP. The District is not liable to any Proposer for any loss or expense caused by or resulting from the cancellation of a solicitation or rejection of a proposal.

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5.2 Submitted Materials are District Property

All material submitted for any portion of a proposal in response to this RFP, or during any tier of this solicitation, shall become the property of the District and will not be returned to Proposers.

5.3 Proposal Validity

Proposals shall remain valid for a period of 90 days following the proposal submission deadline.

5.4 Solicitation Cancellation, Rejection of a Proposal or All Proposals

The District may cancel the Procurement or reject any or all Bids in accordance with ORS 279B.100.

5.5 Preference for Recycled Materials

The District shall give preference for Recycled Materials as set forth in ORS 279A.125 if:

a) The Recycled Product is available;

b) The Recycled Product meets applicable standards;

c) The Recycled Product can be substituted for a comparable non-recycled product; and

d) The Recycled Product's costs do not exceed the costs of non-recycled products by more than 5%, or a higher percentage if the District makes such a Written determination.

5.6 Performance Within State of Public Printing, Binding and Stationary Work (Required by ORS 282.210).

1. Except as provided in subsection (2) of this section, all printing, binding, and stationery work, including the manufacture of motor vehicle registration plates and plates required to be affixed to motor carriers, for the state or any county, District, town, port district, school district, or other political subdivision thereof, shall be performed within the state. All requests for bids and all contracts for such work shall so stipulate.

2. The work referred to in subsection (1) of this section may be performed outside the state if it is established that:

- The work cannot be performed within the state;

- The lowest price for which such work can be procured within the state exceeds the charge usually and customarily made to private individuals and corporations for work of similar character and quality; or

- All bids for the work, or any part thereof, are excessive and not reasonably competitive.

5.7 Protests

5.7.1 Protest of Contract Award

A Proposer may protest the Intent to Award a contract may do so, provided:

a) The Proposer is adversely affected because the Proposer would be eligible to be awarded the contract in the event that the protest is successful; and

b) The reason for the protest is:

i. All higher-ranked proposals are non-responsive;

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ii. The District has failed to conduct the evaluation of proposals in accordance with the criteria or processes described in the solicitation materials;

iii. The District has abused its discretion in rejecting the protestor's proposal as non-responsive or;

iv. The District's evaluation of proposals or the District's subsequent determination of Award is otherwise in violation of the District’s Public Contracting Rules or the Public Contracting Code.

Address protest to:

PROTEST OF AWARD: RFP - Demolition Services - Block 56 Kristina Gantt, Contracts and Procurement Supervisor 503-844-1519 3083 NE 49th Ave, Hillsboro, OR 97124

1. All protests of Award must be submitted in writing and document(s) physically received by Kristina Gantt no later the deadline for submitting such protests set forth in Section 1.3.

2. Protests must specify the grounds for the protest including the specific citation of law, rule, regulation, or procedure upon which the protest is based. The judgment used in scoring by individual evaluators is not grounds for protest.

3. Protests not filed within the time specified in paragraph 1 above, or which fail to cite the specific law, rule, regulation, or procedure upon which the protest is based shall be dismissed. An issue that could have been raised by request for clarification or protest of the solicitation is not a ground for protest of award.

6 Contract Terms and Conditions

6.1 Contract Award and Term

The District intends to award a single contract as a result of this RFP.

The contract term will be for the length of the project only. The Contract may be renewed if additional properties become available within the Block 56 project.

6.2 District Contract

Proposers are advised to thoroughly review and familiarize themselves with the District sample standard contract incorporated as Attachment A.

The successful Proposer will be invited to enter into a contract in substantially the form attached hereto as Attachment A. If the Proposer objects to or requests changes or clarification any of the provisions in Attachment A, it must raise those as provided in Section 1.4.

Any contract resulting from this RFP shall be based on the RFP documents and in compliance with the District’s Public Contracting Rules and the Public Contracting Code.

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6.3 Insurance

Proposers are advised to carefully review the insurance requirements contained in the sample standard contract.

6.3.1 Insurance Certificates

Contractor will promptly provide Certificates of Insurance at the District’s request.

REFERENCE ATTACHMENTS A-D BEFORE SUBMITTING PROPOSAL

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1.4Modification or Withdrawal of Proposal