1. Exhbit A - Statement of Work, Bidder Questions.pdf

EXHIBIT A

(You must complete and return this document with Bid)

STATEMENT OF WORK and OFFEROR QUESTIONS Colorado Department of Corrections RFP 2026000195

1. STATEMENT OF WORK

The Statement of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The Statement of Work is intended to provide interested Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposals context or exclude any relevant or essential data.

Mandatory Requirements

i. Accessibility Requirements - All work performed as a result of this solicitation must comply with all applicable provisions of §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Office of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. Insurance Requirements - The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at minimum, the types and amounts of insurance as required by the Insurance provision in the Purchase Order Terms and Conditions, included in this solicitation as Attachment 1, prior to execution of the Purchase Order. Attachment 2 has information to determine what insurance will be needed for this solicitation.

iii. Background - The Colorado Department of Corrections (CDOC), on behalf of the Buena Vista Correctional Center (BVCC), requires trash removal services. Proper and timely trash removal is essential to the management of this facility and is critical to the safety and security of Colorado. BVCC is a self-sustaining environment which may include but not limited to: kitchens, dining halls, warehouses, administrative offices, maintenance/physical plant shops, boiler houses, agricultural operations, vocational/correctional industries, and medical infirmary. Offeror will be required to provide trash pickup, and disposal, as well as supply all of the equipment, vehicles, supplies and labor to complete the requested services. Offerors submitting proposal in response to this RFP may propose new service schedules, based on the offerors expertise and taking into consideration container size and facility needs.

Trash Removal Services

i. Services will need to include the appropriate storage, removal, transportation, and disposal of waste in accordance with all governmental laws and hauled to a certified landfill.

ii. Offeror will be required to provide proof that the landfill that is used to processes or is the final repository of the BVCC’s waste is certified and in compliance with all Federal, State, and Local laws and regulations, to include the Colorado’s Tire Waste Law, E-Waste law, and the Chaffee County Department of Health. Offeror will need to provide this information in their proposal.

iii. Offeror will need to notify the Maintenance Department of pickup changes due to holidays, weather, etc.

iv. Offeror will be required to supply assorted container sizes, pick up days at a minimum of twice a week or will calls for the multiple facilities as shown in Exhibit D – Price Proposal, and provide off-site disposal.

v. The awarded Offeror will be required to have their new containers installed as soon as possible. The schedule will need to be included in the Offeror’s proposal.

vi. The awarded Offeror will be responsible for all freight, cleaning and installation costs of the equipment to be placed at the BVCC Facility

a. The BVCC facility will provide any necessary concrete pads, electrical power, and fences to enclose the awarded Offeror’s containers.

vii. The awarded Offeror will be required to provide all necessary training to BVCC staff on proper equipment operation.

viii. Offeror will be required to ensure that all equipment at the BVCC facility is clean, painted, and in good mechanical working condition throughout the life of the contract.

a. The aforementioned conditions will need to include but not limited to undamaged, non-leaking bodies, sound and tight-fitting lids.

b. If the compactor needs repaired, Offeror will respond within twenty-four (24) of request, and replace with 30-yard dumpster if not able to repair on site.

ix. All containers and compactors serving food preparation areas, such as kitchens, dining halls, etc., will be required to meet all relevant Colorado Department of Health regulations.

x. Upon request of the BVCC facility, the awarded Offeror will be required to clean and/or replace, within two (2) weeks, any container or compactor determined by the BVCC to be excessively contaminated or soiled.

xi. At the request of the BVCC, containers and compactors will be steam cleaned by the awarded Offeror.

xii. If needed or requested by the BVCC any padlocks and/or container lid locking devices will be replaced at no extra charge, unless these items are damaged or lost by BVCC.

xiii. The awarded Offeror will be responsible for all equipment costs, service repairs, part replacements, and maintenance, including damages caused by the Offeror’s personnel in unloading and handling of the trash and equipment during pick up.

xiv. The awarded Offeror’s staff will be required to gather up any trash and debris surrounding the containers when pick up rounds are made.

xv. Hours for on-site waste removal will be Monday – Friday during operating hours of 7:00 a.m. to 2:00 p.m. with prior notification to the BVCC Facility staff.

xvi. The BVCC prefers the Offeror to provide a central point of contact for the BVCC to use for contracting services, and billing over the course of the contract. This information will need to be listed in the proposal.

C. Security Information and Requirements

i. Offerors are advised that most of the waste containers and compactors listed in the solicitation documents are located in secure correctional facility perimeters, with varying custody levels

ii. Admittance to certain areas will be limited and delays may be expected. There will not be an opportunity following the bid opening to request price changes due to delays or difficulties in accessing certain containers.

iii. CDOC has established security procedures and policies that apply to BVCC. The awarded Offeror’s employee and/or contract worker will be required to comply with all facility security procedures and regulations while on the BVCC property. Any security violations can result in immediate expulsion from the facility, possible State contract cancellation, and potential criminal prosecution.

iv. In the event that the awarded Offeror’s employee or contract worker commits a security violation while services are being provided, any uncompleted services at that time will not be compensated.

v. While all security regulations cannot be listed here, following is a partial list of security policies and procedures to consider when submitting a proposal to provide services onsite at the BVCC facility:

a. In the event of a facility emergency (lockdown, disturbance, etc.), the State may temporarily detain all traffic to and from the facility. All reasonable efforts will be made to release the awarded Offeror’s employee or contract worker and equipment as soon as possible. Such release will be upon the determination of the facility’s Warden or Security Manger. The BVCC will not agree to reimburse the awarded Offeror for price adjustments or overtime labor cause by delays due to a facility emergency.

b. The awarded Offeror will be required to submit a list of employees or contract worker names, valid driver’s license number and Social Security numbers for those employees or contract workers who will be on the BVCC property. These individuals will be subject to a background check before given clearance to enter the facility.

c. In accordance with applicable State Statutes, any or all personnel of the awarded Offeror will be required to sign a “Consent to Search Authorization” form prior to initial entry to the correctional facility in accordance with Administrative Regulation (AR) 300-27. All vehicle and goods will be subject to search at any time, either upon entry of the facility or while within the facility grounds. This search does not require probable cause.

d. The awarded Offeror acknowledges that if any tools are required to be brought onto the BVCC property, the awarded Offeror will be required to submit an inventory tool list form provided by the BVCC prior to admittance of any outside tool on any facility or grounds. Notice must be given of the intent to bring any tools into the BVCC facility or grounds as soon as possible in order to facilitate and expedite the tool check in process. BVCC will inspect all tools prior to admittance into any facility or grounds and before leaving any facility or grounds.

e. All items designated by the BVCC as contraband are prohibited on CDOC properties and grounds to include but not limited to, tobacco products, cell phones, cameras, alcohol, and other legal and illegal drugs and substances. CDOC may revise this list at any time without notice.

D. Pricing

i. The BVCC requests itemized pricing as shown on Exhibit D – Price Proposal. It is preferred that the Offeror provide an all-inclusive monthly service price to include the following:

a. The number and size of the Offeror owned containers (except as noted) at BVCC.

b. The frequency of pick-up service requested by BVCC.

c. The disposal and emptying of trash must be carried out in accordance with all relevant laws and regulation, directing waste to a certified landfill center.

ii. The Offeror may also present a price per yard for any adjustments in container size requested for permanent modifications to the service throughout the duration of the contract.

iii. Although the specific dimensions of any waste container, the service frequency, and/or the placement of any waste container may vary at the beginning of the contract or may be altered during the five (5) year period, the overall scope outlined here is considered to be reasonably precise and up-to-date.

iv. There may be instances of specific projects or unique situations that necessitate the temporary placement of a container, along with one of more pickups. The pricing for these temporary services is anticipated to align with the standard per yard increase or decrease rates. However, the Offeror may also suggest an additional one-time fee for the drop-off and return of the container. Requests for these temporary services will likely be processed through a separate credit card transaction instead of an amendment to the State Contract, although the pricing established in the State Contract will take precedence.

E. Offeror’s Responsibilities

i. Technical Proposal: a detailed description of the proposed approach to the study in alignment with the attached Statement of Work (SOW), including methodology, work plan, and timeline should be included in the response.

ii. Project Management Plan: a detailed plan outlining how the project will be managed, including anticipated timelines, key milestones, and deliverables.

iii. Stakeholder Engagement: strategy for engaging with relevant stakeholders effectively.

iv. Payment Schedule: provide cost information that ties to the associated deliverables of the work plan. Please note that the budget for this project will be on a fixed price basis.

Offeror Capabilities/Organizational Experience/Personnel

i. Offeror Capability and Financial Information. Offeror(s), if requested, must be prepared to present evidence of experience, ability, staffing, service facilities, and financial standing necessary to meet the requirements set forth or implied in its RFP proposal and/or as proposed in clarifications/negotiations. The State reserves the right to request that Offeror(s) provide a copy of its most recent certified and audited financial statements as a method of determining Offeror financial responsibility. The State reserves the right to review such information and financial documentation for all Offerors, for Offerors in the competitive range, or only for an awarded Offeror.

ii. Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP proposal.

a. The Offeror will need to provide a minimum of two (2) but no more than four (4) references for contracts of similar size and scope to the RFP. The reference will need to include the name of the organization, the length of the contract, a brief summary of the work performed, as well as the name, telephone number, and email address of the contact person for the organization.

Debarment and Suspension.

The Offeror shall disclose in its proposal, to the best of its knowledge and belief whether it, its principals and any proposed subcontractors:

i. Are presently debarred, suspended, proposed for disbarment, or declared ineligible.

ii. Any convictions or civil judgments rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.

iii. Are presently under investigation for, indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in the previous bulleted item; and

iv. Within a three-year period preceding this proposal, had one or more public transactions (Federal, State, or local) terminated for cause or default.

Please Note: Failure of an Offeror to disclose any information in this section may result in the State’s determination that the Offeror is not reasonably acceptable to the award.

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1. VENDOR INFORMATION AND QUESTIONS

2. VENDOR QUESTIONS CONTINUED (please provide response)

INFORMATION SOUGHT OFFEROR RESPONSE

Offeror name (company)

Number of years in business

Number of employees

Has there been a recent change in organizational structure (e.g., management team) or control (e.g. merger or acquisition) of your company? If the answer is yes (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Disclose whether the Offeror, any general partner or joint venture of the Offeror, or any proposed subcontractor has failed to complete a similar project within the past five (5) years. If so, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

Services Outside of Colorado or the United States. Offerors must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

INFORMATION SOUGHT OFFEROR RESPONSE

Has Offeror (or any affiliates) ever been debarred, is currently debarred, suspended, disqualified from bidding or contracting with any entity, including the State of Colorado? If yes, provide the date, the entity and details about the situation.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company (or any affiliates) defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Describe partnerships and strategic relationships you think will bring significant value to the State.

Offeror must affirm agreement with the attachments, PO Terms and Conditions, if not in agreement, written exceptions in accordance with Section 12 “How Proposals are Evaluated” of the RFP, any suggested changes must be provided with Offeror’s proposal.

Does your company have experience working with the state of Colorado? If so, please provide a list (including contract number) of the contracts you hold or have held with the state for the last 5 years.

Will your company have access to CDOC data? Yes or No. If you answered yes, how will the data be backed up.

Do you use independent contractors or employees?

What is the basic overview of your business continuity plan?

SUPLLEMENTAL QUESTIONS YES NO

Did Offeror Return Exhibit A?

Did Offeror Return Exhibit B?

Did Offeror Return Exhibit C

Did Offeror Return Exhibit D

Did Offeror Return Exhibit E

Did Offeror Return Exhibit F

Did Offeror Return Exhibit G

Did Offeror Return Exhibit M

Do you have all required licenses, certifications, and insurance coverage? Please attach to proposal.

Please confirm that your proposal is fully compliant with Section 1.A.i Accessibility Requirement.

Please confirm that your proposal is fully compliant with Section 1.A.

Please confirm that your proposal is fully compliant with Section 1.A.

Add any additional required items

Secretary of State (SOS) Registration. Before Contract execution, the awarded Offeror must be registered to do business in the State of Colorado. If an Offeror is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103- 905, C.R.S., et. seq. SDVOSB Offerors must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103- 905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Did your company, or an employee, agent, or representative of your company, participate in developing any component of this RFP? If you entered “Yes”, you are not eligible for contract award or to work as a subcontractor for the awarded Offeror.

Authorization to verify information provided by Offeror. I authorize the state to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

SOC debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado.

If you are awarded a contract under this solicitation, in order to provide the goods and services required under a resulting contract do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? If you entered “Yes” you are not eligible for contract award. An awarded Offeror may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP? If you entered “Yes” you are not eligible for contract award or to work as a subcontractor for the awarded Offeror.

G. Debarment and Suspension.