1-CP Advertisement for Bid Only 2026 Crack Seal Project.docx

ADVERTISEMENT FOR BID ONLY

SANDY CITY

ADVERTISEMENT FOR INFORMATION FOR BID

2026 Crack Seal Project

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PROJECT

The scope of this project will be to provide all the labor, materials, tools and equipment, insurance, and bonding necessary, but not limited to completing the Sandy City 2026 Crack Seal Project, located within the City’s limits. The work includes Pavement Crack Sealing. These items are described further in the project plans and specifications.

SCOPE OF WORK

The project consists of 275 street segments and 0 parking lots (see included list). Streets are to be crack sealed with approved material (submittal required). Crack seal material is to meet specifications as outlined in APWA Section 32 01 17.

Cracks are to be clean and dry. Remove foreign matter and loose particles with compressed air. Overfill cracks and squeegee surface to form a band-aid. Streets with “alligator cracking” are to have all major cracks filled and up to 60% of minor cracks filled. The contractor is to crack seal along edges of waterways, manhole collars, and along edges of asphalt patches when present. When cooled, cracks should be flush with roadway surface, any “sinkers” are to be revisited by the contractor. All streets will be inspected by a Sandy City Public Works inspector for approval.

The Contractor is required to provide a traffic control plan and is responsible for all traffic control (signage, devices, etc.) needed for this project. In addition, a work permit is required to work in the City’s right-of-way. Submit the traffic control plan as part of the permit requirements (no cost). Contact Monica Petersen 801-568-2964 for details and questions regarding the permit. Note that a separate vehicle with an arrow-board must be used to trail behind the work area to assist with diverting traffic on all arterial roadways (multi-lane roadways).

Work operations are between the hours 7:00 AM to 7:00 PM, Monday through Saturday. All traffic control and road closures shall be completed and reopened by 7:00 PM. Work hours will be strictly enforced. Due to traffic and parking issues, the contractor may need to work some weekends, in order to complete the street list and parking lots. All weekend work is to be coordinated with and approved by the engineer.

Due to the time of the year, the contractor shall put forth a “good-faith” effort to complete the project requirements or until the weather no longer permits for proper working conditions. The City is expecting to have a minimum of 50% of the contract completed prior to any suspension due to weather and allow the Contractor to return in the spring to complete any unfinished work. The City also reserves the right to end the contract at the time of suspension if deemed necessary.

BIDDER INFORMATION

Submitting Your Bid

A. The bid and supplemental information must be submitted/accepted on Ion Wave by the due date and time listed.

B. Delivery means and methods for the submittal of the bid are the sole responsibility of the Vendor. In order to be considered for award, all information requested must be completed and submitted by the date and time listed on Sandy City’s Ion Wave website. Bids received after that will be deemed non-responsive. Neither faxed nor emailed bids will be accepted.

C. Each vendor shall submit only one (1) bid. Alternate or multiple bids from a single Vendor are prohibited. Where multiple bids are submitted, that item may be deemed non-responsive.

D. Prices shall NOT include tax. All prices should be rounded to the nearest cent. Where using Utah State Contract pricing, please reference contract number.

E. Any bidder may designate those portions of the submittals which contain trade secrets or other confidential matters that the Governmental Records and Access Management Act (GRAMA) would allow to be a protected record. Any disclosure of submittals or portions thereof shall be in accordance with GRAMA and State law (63G-2-305).

F. Rejection of Bids: The City reserves the right to reject any or all bids, to accept any bid in total or in part unless the offeror clearly states in its bid that acceptance must be on an “all or none” basis, to waive any minor irregularity or technical error in the form of bids or in compliance with the instructions to offeror, and to stop the selection process at any time it is considered to be in the best interests of the City. Any bid containing significant deviations from the specifications of the IFB will be rejected as non-responsive. Offerors claiming minor irregularities or technical errors must assume the burden of identifying them and justifying them to the City in order for the bid to receive consideration.

Site Examination

Bidders should carefully examine the drawings and specifications, including addenda, prior to the bid opening. Bidders should also visit the site of the work to become fully informed of all existing conditions and limitations. Any interpretation of the bid documents will only be made by addenda duly issued and a copy of such addenda will be made available to each plan holder prior to bid opening.

Required Bonds and Insurance

If awarded this project, you will be required to provide the following bonds:

· Performance Bond

· Payment Bond

· Bid Bond Bids must be accompanied by a bid bond payable to Sandy City (OWNER) for five percent of the total bid amount. A copy of the bid bond must be included with your bid submission. Following the bid opening the awarded contractor must provide a hard copy of the bid bond. When the contract is executed, and OWNER receives the performance, payment, and all other required bonds, the bid bond of the successful bidder will be returned.

Bidder must comply with the insurance and bond requirements set forth in Exhibit A. A performance and payment bond, each in the amount of 100 percent of the contract amount, with a corporate surety approved by owner, will be required to ensure faithful performance of the contract. The duration of the performance and payment bond shall be one year after the anticipated completion date of the project.

Attorneys-in-fact who sign bid, payment and performance bonds must file with each bond a certified and effective dated copy of their power of attorney signed with original signatures or facsimile.

The party to who the contract is awarded will be required to provide the performance, payment and all other required bonds (including certificates of insurance), within ten calendar days from the date when Notice of Award is delivered to the bidder.

The party to who the contract is awarded will be required to execute the agreement within ten calendar days from the date when the contracts are delivered to the bidder. If bidder fails to execute the contract, the owner may consider the bidder in default, in which case the bid bond accompanying the bid shall become property of the owner.

Contract Award

It is the intent of Sandy City to award the contract based upon the lowest and most responsible bidder provided that the bid has been submitted in accordance with the requirements stated in the solicitation documents. The experience and responsibility of the Contractor will ultimately be a determining factor in the contract award. Furthermore, a Contractor's previous experience with the City will also be considered in awarding the contract.

The term of the proposed contract is for a period of one (1) year. However, the contract may be renewed for two additional one-year periods to include the 2027 and 2028 Crack Seal Projects upon the agreement of both parties. All prices offered shall be firm against any increase for the first year of the agreement. Any changes or modifications to the contract must be made in writing and signed by the appropriate officials for both parties.

Price Increases

All prices offered shall be firm against any increases during the first year of the term of the contract. If the contract is renewed, that Contractor will perform the 2027 and 2028 Crack Seal Projects, Contractor will be allowed to charge a price increase of 5% over the prior year's prices, which will be memorialized in an amendment to the original contract.

Notification

After formal award of the project, verification of the bonds and execution of the agreement, the contractor will then receive the Notice to Proceed, which will establish the date work will begin under the contract. The work on this Project shall commence within 10 days of receipt of the Notice to Proceed and shall be completed within 80 calendar days of the commencement of the work. All work stoppages due to inclement weather conditions and other factors must be verified by the Project Manager. Work stoppages due to equipment failure will not be the responsibility of Sandy City. Failure to comply with the project schedule will result in liquidated damages of $500/day for late completion and $250/day for late punch list completion, as specified in the agreement.

Subcontractors

All bidders shall submit to the City a list of subcontractors to be used on the project and the percentage of work they will perform on the project. The Contractor shall not award work to any subcontractor, nor to any combination of subcontractors with excess of fifty percent of the contract price without prior written approval of the engineer. Subcontractor information is to include: Company name, address, work type, and percentage of work. This list shall be binding upon the contractor; however, Sandy City has the right to reject any or all subcontractors listed which the owner feels is unqualified to do the work. All subcontractors are to be notified that they are to file a preliminary notice with the bonding company before they perform work.

Standard Form Construction Agreement

An example form of the standard construction agreement to be executed has been attached to these bid documents. The agreement is only an example and is for informational purposes and is subject to change based on the circumstances of this particular project.

Sandy City will make the Information for Bid (“IFB”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 9/25/2026 10:00:00 AM (MT). All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for bids is 9/29/2026 10:00:00 AM (MT)

Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.