1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Attached to
- Clifton Flat Lop and Scatter
- Solicitation number
- KL27-108
- Issued by
- Utah
About this file
This is a Rangeland Contract Performance Evaluation form used by the State of Utah Department of Natural Resources to assess contractor performance on rangeland management projects. The evaluation document establishes the criteria and scoring methodology for monitoring vendor compliance with contract requirements throughout the duration of rangeland treatment projects. Contractors are evaluated on three primary categories: Quality of Product or Service, Timeliness of Performance, and Contract Management. The evaluation process occurs during project execution, with vendors receiving verbal or written corrective action notices when deficiencies are identified. Projects must be completed by the specified deadline, with vendor pricing guaranteed through project completion. A mandatory site visit requirement is not specified for the referenced Clifton Flat Lop and Scatter project, which must be completed no later than December 10, 2026.
To maintain eligibility on the Rangeland Pre-Qualification list, vendors must achieve a minimum average performance score of 60 out of 100 points. The scoring rubric weights Quality of Product or Service at 8 points, Timeliness of Performance at 8 points, and Contract Management at 4 points, with ratings ranging from 5 (Excellent) to 1 (Fail). Vendors whose average performance drops below 60 are removed from the pre-qualification list for that specific treatment and acreage category and all larger acreages within the same treatment category, though they may still bid on open solicitations and reapply at the next open Request for Sealed Quotation. Participation in the Clifton Flat Lop and Scatter solicitation is limited exclusively to prequalified contractors on the current approved vendor list, with contract award anticipated for the lowest cost responsive and responsible vendor.
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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