1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Attached to
- NC27-3 American Fork Cut and Pile
- Solicitation number
- NC27-3
- Issued by
- Utah
About this file
This is a Rangeland Contract Performance Evaluation form used by the State of Utah Division of Wildlife Resources to assess contractor performance on rangeland management projects. The evaluation is completed by the state agency project manager and monitors vendors throughout the project duration to ensure compliance with contract requirements. The NC27-3 American Fork Cut and Pile solicitation specifies cut and pile work in American Fork Canyon with a project performance period from April 1st through November 30th. Participation in this Invitation for Bid is limited to prequalified contractors only, and the contract will be awarded to the lowest cost responsive and responsible vendor. No mandatory site visit is required for this solicitation. Vendors must guarantee their pricing through project completion.
The performance evaluation criteria assess three primary categories—Quality of Product or Service, Timeliness of Performance, and Contract Management—each scored on a scale of 1 to 5, with weighted point values applied (Quality and Timeliness weighted at 8 points each, Contract Management at 4 points) for a total possible score of 100 points. To maintain prequalification status on the Rangeland Pre-Qualification list, vendors must maintain a minimum average performance score of 60. Vendors scoring below 60 will be removed from the prequalification list for that specific treatment and acreage category, along with all larger acreage within the same treatment category, though they may still submit bids on open bid solicitations. Removed vendors may reapply at the next open Request for Sealed Quotation cycle. Corrective actions are communicated to vendors verbally or through 10-day cure letters, and failure to complete requested corrective actions will be reflected in performance review scores.
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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