1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Attached to
- Trail Mountain Hand Thin
- Solicitation number
- JH27-3
- Issued by
- Utah
About this file
This is a Rangeland Contract Performance Evaluation document issued by the State of Utah Division of Purchasing and conducted by the State of Utah Division of Wildlife Resources. The evaluation is utilized to assess contractor performance on rangeland projects, specifically for the Trail Mountain Hand Thin lop and scatter services project. The contract involves five units and is anticipated to result in a single award to the lowest cost responsive and responsible vendor. Work must be completed by October 31, 2026, with the contract potentially beginning as soon as possible. Participation in this solicitation is limited to prequalified contractors only, and no mandatory site visit is required.
The performance evaluation framework establishes that contractors must maintain a minimum average performance score of 60 to remain on the Rangeland Pre-Qualification list. Contractors are rated across three categories—Quality of Product or Service (weighted 8 points), Timeliness of Performance (weighted 8 points), and Contract Management (weighted 4 points)—for a total of 100 possible points. Scores are based on a five-point scale ranging from Excellent (5) to Fail (1), with detailed performance descriptions provided for each rating level. Vendors whose average performance scores drop below 60 are removed from the pre-qualification list for that specific treatment and acreage category, though they may reapply at the next open Request for Sealed Quote. Corrective actions are communicated verbally or through 10-day cure letters, and vendors must complete any required corrections or risk negative performance review scores. The vendor must guarantee its pricing through project completion.
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Other files
| File | Type | Posted |
|---|---|---|
| Polygons.shx | — | |
| 3-Overview map trail thin units imagery.pdf | ||
| Polygons.shp.xml | XML file | |
| Polygons.prj | — | |
| Trail lop and scatter units.kmz | KMZ file | |
| 2-Vendor Prerequisites - IFB Agency.pdf | ||
| Polygons.shp | — | |
| Polygons.dbf | DBF file | |
| Polygons.sbn | — | |
| 9-Att.-A-PO-Terms-and-Conditions (2).docx | DOCX document | |
| 8-Attachment B Scope of Work.docx | DOCX document | |
| 6-Overview map Trail thin units.pdf | ||
| Polygons.sbx | — | |
| Polygons.cpg | — | |
| 5-Travel map for trail lop and scatter maps.pdf |
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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