1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
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- Attached to
- BD27-114 Oak Springs Mastication Ph. 1
- Solicitation number
- BD27-114
- Issued by
- Utah
About this file
This is a Contract Performance Evaluation form developed by the State of Utah Division of Wildlife Resources for rangeland projects. The evaluation document establishes performance standards and monitoring protocols for contractors working on state wildlife habitat improvement projects. The Oak Springs Mastication Phase 1 project, referenced in the related solicitation BD27-114, involves mechanical removal and shredding of pinyon and juniper trees across approximately 663 acres near Koosharem, Utah, with a project performance period of 168 days between October 15, 2026 and April 1, 2027. This is an Invitation for Bid (IFB) limited to prequalified contractors only, with a single contract award anticipated for the lowest cost responsive and responsible vendor. No mandatory site visit will be held prior to bidding, though potential bidders are strongly encouraged to inspect the site independently. Vendors must guarantee their pricing through project completion.
The State of Utah utilizes a weighted performance evaluation system to assess contractor compliance and quality across three categories: Quality of Product or Service (weighted 8x), Timeliness of Performance (weighted 8x), and Contract Management (weighted 4x), with scores ranging from 1 to 5 and a total possible rating of 100 points. Contractors must maintain a minimum average performance score of 60 to remain on the Rangeland Pre-Qualification list; those falling below this threshold are removed from the pre-qualification list for their specific treatment and acreage category and all larger acreages within that category, though they may still bid on open solicitations. The evaluation criteria include assessment of compliance with contract requirements, quality of deliverables, effectiveness in meeting milestones and schedules, and responsiveness to inquiries and administrative issues. Corrective actions are communicated verbally or through 10-day cure letters, and vendor performance is monitored throughout the project duration.
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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