1-BID - EMS Uniforms FY27.pdf

Invitation to Bid Date: July 10, 2026

For the Project Titled

Emergency Medical Services Bid – EMS Uniforms

OWNER:

Montgomery County EMS 601 Dunlop Lane

Clarksville, TN 37043

This proposal solicitation document is available in an Adobe Acrobat (pdf) format. Any alterations to this document made by the proposer may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Montgomery County Government.

Bid #2026-0702

Bid Advertisement – EMS Uniforms

Proposals for the Montgomery County EMS Uniforms Bid will be received by Elizabeth Black, Purchasing Agent, Montgomery County Purchasing, until 10:00 A.M. CST on Friday, July 24, 2026, at which time the bids will be opened and read aloud. Sealed bids will be received in person by Elizabeth L. Black Purchasing Agent, Montgomery County Purchasing at 350 Pageant Lane, Suite 101-E Clarksville, TN 37040. Bids may also be received online, please refer to the bid documents for instructions.

The Scope of the bid includes: The Montgomery County Emergency Medical Services (EMS) is seeking a vendor to provide all Uniform items listed for employees, beginning on award date of the bid, through June 30, 2027.

All proposals must be in a sealed envelope (unless submitted online) and provide the following information: the vendor’s name, address, and the words “Bid – EMS Uniforms”

No Proposer may withdraw their proposal for sixty (60) days following the proposal deadline. The right to reject any or all proposals and to wave technicalities is reserved by the owner.

BID INVITATION INSTRUCTIONS

(READ CAREFULLY)

(1) ALTERATIONS- Any alterations, additions or omissions of required information, changes of the specifications or BID schedule, are at the risk of the vendor and may result in the rejection of the bid, unless the approver authorizes such changes.

(2) BIDS - All bids must be typed or written legibly in ink. Vendors, verify bids before submission. No bid may be withdrawn or changed after the official opening. Any mention of a specific make, model or brand is strictly for the purpose of comparison of character and quality of product being sought. All alternates will be reviewed and considered in comparison to request. This bid may be awarded in whole or in part to one or more bidders.

(3) DELIVERIES- Montgomery County Government assumes no liability for merchandise or other materials delivered without written order of the purchasing director.

(4) RESPONSIBLE VENDORS- Failure of a vendor to execute a purchase order awarded to him or to comply with any of the terms and conditions therein may disqualify him from receiving future business.

(5) PROPOSING FIRM- The agent of the proposing firm hereby certifies to the best of his knowledge and belief that this bid/proposal submitted to Montgomery County has not been prepared in collusion with any other seller of similar products. The prices, terms and conditions of said bid/proposal have not been communicated by the undersigned nor by any employee or agent of the proposing firm to any other seller of similar products and will not be communicated to any such seller prior to the official opening of said proposal. The affiant further states that no official or employee of Montgomery County Government has promised any personal financial or other beneficial interest, either directly or indirectly in order to influence award of this bid.

(6) IMPORTANT- To be acceptable, all bid/proposals must be on the correct form, and each such bid/proposal must be addressed and delivered to the Purchasing Director, Montgomery County, Tennessee, prior to the Bid/Proposal opening. Bid/Proposal envelopes must be sealed and clearly indicate the words, “BID – EMS Uniforms”. Bids can be mailed or hand delivered to 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040. Such bids/proposals delivered to other people, locations, or on another form will not be acceptable. Electronic is an acceptable submission method via Bonfire portal at Bonfire Portal link.

All vendors awarded contracts agree to the terms and conditions herein set forth.

The Purchasing Director reserves the right to reject any or all bids.

Elizabeth L. Black Purchasing Director Telephone: (931) 648-5720 elblack@montgomerytn.gov https://mcgtn.bonfirehub.com/portal mailto:elblack@montgomerytn.gov

REQUEST FOR BID

Montgomery County Government

EMS Uniforms

1. PURPOSE:

Montgomery County Emergency Medical Services is seeking a vendor to provide all employee Uniform items listed for the period beginning on the date of award and running through June 30, 2027.

2. TIMELINE:

Release of Bid – Friday, July 10, 2026.

Deadline for Questions – Monday, July 20, 2026, at 10:00 a.m. CST. All questions must be submitted in writing to Elizabeth Black, Purchasing Director at mocobids@montgomerytn.gov Answers Provided – Wednesday, July 22, 2026 Bid Deadline/Opening – Friday, July 24, 2026, at 10:00 a.m. CST

Bids submitted after the deadline will not be opened. Bids must be sealed and may be mailed, or hand delivered to the Montgomery County Purchasing Department. Bids can be mailed or hand delivered to 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040. Bids should include all necessary documents and have the name of the proposer and the words “Bid – EMS Uniforms” on the outside of the envelope. Bids may also be submitted electronically via Bonfire at Bonfire Portal link. If submitting bid electronically, allow plenty of time for delivery as bids must be received by the deadline.

Vendors must guarantee that all information included in the bid will remain valid for a period of at least sixty (60) days from the date of the bid/proposal opening to allow for evaluation of all bids.

Bids/proposals may be withdrawn at any time up until the time of opening. A withdrawn bid/proposal may be resubmitted up to the time designated for the receipt of bid/proposals provided it fully conforms to the same general terms and requirements.

Montgomery County is not responsible for any costs incurred by any vendor pursuant to the bid/RFP process. The vendor shall be responsible for all costs incurred in connection with the preparation and submission of its bid/proposal. Montgomery County does reserve the right to reject any and all bids.

3. TERM:

It is the intent of Montgomery County that the selected vendor shall provide uniforms for the remainder of FY27, from date of award, through June 30, 2027. There is one available option year that can be awarded upon a successful initial term and with the agreement of both parties.

4. ADDENDA:

The Bidder acknowledges that they have received the following Addendum. The modifications to the Bid Documents noted therein have been considered and all costs thereto are included in the Bid.

Addendum Number __________ Date _________________ Addendum Number __________ Date _________________ Addendum Number __________ Date _________________ mailto:mocobids@montgomerytn.gov

4. SPECIFICATIONS:

• Bid requested for the remainder of FY27 – date of bid award through June 30, 2027.

• Prices submitted in the bid remain locked for the period of the award.

• A sample shirt and trouser shall be furnished by vendor for inspection prior to bid award.

• Contract may be terminated with 30-day notice for just cause, i.e. timely service etc., without cancellation or other fees. Within 30 days of the termination, the vendor will provide a final invoice.

• All materials specified are to be new with a no less than one-year factory warranty from date of acceptance.

• Patches and/or embroidery will be designed and applied to all uniform shirts and jackets quoted in this bid. As a clarification the price of the Montgomery County EMS office patches/stripes will be included in the bid price for each uniform shirt and jacket.

Each patch shall also be available for separate purchase as requested.

• Based on pricing from prospective venders, splitting the bid between vendors may occur.

Vendors will be responsible for stocking all the Montgomery County EMS office patches and stripes and making sure sufficient inventory is maintained.

• Vendor shall be responsible with their carrier for any concealed damages. At no cost to Montgomery County EMS, the vendor will replace or repair to new condition any damaged items.

• Any item specified by name or manufacture’s reference is for descriptive purpose. Any item may be substituted that is of equal or greater quality to the item referenced but does require prior approval.

• Measuring is to take place at the EMS office for all employees after the award of the contract. A database shall be kept on file at vendor’s location with all measurements.

• Vendor will assign at least one customer representative for the account, listing name, phone number and email address. Additionally, a customer representative must be available 7:30 a.m. – 4:00 p.m., Monday – Friday.

• If alterations that are above/beyond actual measurements are an additional cost, a price list is required with the bid and costs must be specified/confirmed prior to the alterations being made.

• Orders will be placed on an employee portal.

DELIVERY REQUIREMENTS:

• Delivery of uniforms and accessories shall occur within 14 business days after receipt of the order. Successful vendor will coordinate schedule of deliveries with designated EMS official.

• Vendor shall provide paid call-tags for pick up or items for return if defective/incorrect size/style or order error on either party’s part.

• Vendor shall deliver orders bagged separately with employee names on each bag.

5. COST PROPOSAL:

Vendor representative that is authorized to propose bid, please fill out the information below. Please type or write legibly.

LINE UNIT ITEMS FOR BID PRICE

1 EACH

HI-VIS WATER RESISTANT, BREATHABLE BOMBER JACKET CRV9732 OR

EQUAL; ANSI 107, 2004 CLASS; LOGO ON LEFT CHEST

2 EACH

WOMEN'S FLAT FRONT PANT, RELAXED FIT, SITS NATURAL ON THE WAIST,

STRAIGHT LEG, KHAKI IN COLOR. DICKIES #FP221 OR EQUAL

3 EACH

MEN'S TACTICAL PANT, 65% POLYESTER, 35% COTTON

COLORS - DARK NAVY, KHAKI, PROPPER #52208 OR EQUAL.

4 EACH

COTTON T-SHIRT, 6.1 OZ, POLY/COTTON, PRE-SHRUNK, TAPED NECK

COLORS - RED, NAVY.

SILK SCREEN THE BACK OF SHIRT. MONTGOMERY COUNTY EMS LOGO SILK

SCREEN ON THE FRONT. GILDAN #2000 OR EQUAL.

5 EACH RIVER BELT; DUTYMAN #1721U OR EQUAL.

6 EACH

DUTY BOOT, WITH 6" SIDE ZIP - WATERPROOF. RIDGE #8003ALWP OR

EQUAL.

7 EACH BALL CAP; ROYAL BLUE IN COLOR, REFLECTIVE TRIM ON BILL AND BACK

OF CAP. EMBROIDER LOGO ON FRONT OF CAP. NEW ERA, NE200 OR

EQUAL.

8 EACH

100% POLYESTER DRESS UNIFORM COAT; NAVY IN COLOR. FECHHEIMER

#38800 OR EQUAL

9 EACH

100% POLYESTER DRESS UNIFORM PANT; NAVY IN COLOR. FECHHEIMER

#38200 OR EQUAL

10 EACH

MEN'S LONG SLEEVE DRESS SHIRT; 60% POLYESTER, 35% COTTON, ADD

ZIPPER TO SHIRT (QUOTE AS AN OPTION). TACTSQUAD #8003 OR EQUAL

11 EACH

MEN'S SHORT SLEEVE DRESS SHIRT; 65% POLYESTER, 35% COTTON, ADD

ZIPPER TO SHIRT. TACTSQUAD #8013 OR EQUAL.

12 EACH

LADIES' LONG SLEEVE DRESS SHIRT; 65% POLYESTER, 35% COTTON, ADD

ZIPPER TO SHIRT. TACTSQUAD #8003 OR EQUAL.

13 EACH

LADIES' SHORT SLEEVE DRESS SHIRT; 65% POLYESTER, 35% COTTON, ADD

ZIPPER TO SHIRT. TACTSQUAD #8013 OR EQUAL.

14 EACH DRESS TIE; 100% POLYESTER . SAM BROOME #90043 OR EQUAL.

15 EACH WOMENS' CROSS TIE 100% POLYESER. SAM BROOME #90156 OR EQUAL.

16 EACH CLARINO DRESS SHOE; RIDGE #7001 OR EQUAL.

17 EACH BADGE; COLORS - RHODIUM OR GOLD. BLACKINTON #B296 OR EQUAL.

18 EACH

EMS COLLAR BRASS; COLORS - RHODIUM OR GOLD. PREMIER #P23467 OR

EQUAL.

19 SET COLLAR BRASS-SINGLE STAR; PREMIER #P1500 OR EQUAL.

20 SET COLLAR BRASS-DOUBLE STAR; PREMIER #P1502 OR EQUAL.

21 SET COLLAR BRASS-3 STAR; PREMIER #P1504 OR EQUAL.

22 SET COLLAR BRASS-4 STAR; PREMIER #P1506 OR EQUAL.

23 SET COLLAR BRASS-5 STAR; PREMIER #P1508 OR EQUAL.

24 EACH NAME PLATE; BLACK LETTERS-REEVES 50 OR EQUAL.

25 EACH SERVING SINCE PLATE; BLACK LETTERS-REEVES YS OR EQUAL.

26 EACH BRAID FOR DRESS COAT; COLOR IN OLD GOLD.

27 EACH STAR OF LIFE YEARS OF SERVICE INSIGNIA.

28 EACH

STAR OF LIFE SHOULDER BOARDS; COLORS-SILVER OR GOLD. PREMIER

#S1801 OR EQUAL.

29 SET

STAR OF LIFE METAL BUTTONS FOR DRESS COAT; SET OF 8.

OGS EMSBUTTON OR EQUAL.

30 EACH

MONTGOMERY COUNTY STATE OF TENNESSEE AEMT AND PARAMEDIC

SHOULDER PATCHES.

31 EACH

MONTGOMERY COUNTY EMS SHOULDER PATCHES: SYMBOL ARTS OR

EQUAL. (CONTACT MONTGOMERY COUNTY EMS TO VIEW SAMPLE.)

32 EACH

REFLECTIVE VEST; FLOURESCENT LIME NILON MESH, REFLECTIVE

LETTERS, TO READ ONE OF THE FOLLOWING: MONTGOMERY COUNTY

EMS, CHIEF, DEPT CHIEF, CAPTAIN OR SUPERVISOR. ANSI 107 CLASS II

COMPLIANT. MUST HAVE ZIPPER CLOSURE & 5-POINT BREAK-AWAY

DESIGN

33 EACH

BADGE HOLDER OVAL STYLE WITH CLIP, LEATHER. PREMIER #PL500 OR

EQUAL.

34 EACH

CLEARVIEW POCKET IDENITY CLIP; BLACKINGTON V801A AND V801B OR

EQUAL.

35 EACH ELASTIC BADGE COVER. PREMIER #E1077-1 OR EQUAL.

36 EACH BLAUER OFFICER COAT, NAVY BLA-4660 OR EQUAL

37 EACH

65/35 FLAT FRONT DRESS PANT TACTSQUAD 7012N OR 7012NW OR

EQUAL

38 EACH OXFORD SHOE #8346027(MENS) OR #5346047(LADIES) OR EQUAL

39 EACH DUTY MAN BELT #1631U OR EQUAL

40 EACH

TACTICAL POLO - SNAG PROOF 100% POLYESTER WITH REINFORCED MIC

LOOP, TWO CONCEALED MIC POCKETS, PEN POCKETS ON SLEEVE AND

NO-CURL COLLAR STAYS. MUST BE AVAILABLE IN LONG AND SHORT

SLEEVES. MEN AND WOMEN, REGULAR AND TALL SIZES, FIRST TAC

#112509 RED, ROYAL BLUE, CHARCOAL AND DARK NAVY

41 EACH

VISOR, 100% COTTON WASHED TWILL, HOOK AND LOOP CLOSURE CP45

OR EQUAL WITH MONO

42 EACH BEANIE, DARK NAVY, NORTH FACE #NF0A4VUB OR EQUAL

43 EACH

PROPPER CRITICAL EDGE, 17 POCKET EMS PANTS; AVAILABLE IN BOTH

MEN/WOMEN SIZES

44 EACH

MECHANIC SOFT SHELL JACKET WITH LOGO ON LEFT CHEST AREA;

CHARLCOAL, DEEP SMOKE - PORT AUTHORITY J417 OR EQUAL

45 EACH

JACKET, SOFTSHELL, FULL ZIP ANSI 107 CLASS 3; SANMAR #CSJ503 OR

EQUAL

46 EACH HAT, PROFLEX OC-PFX-123/120 OR EQUAL

47 EACH RAINCOAT, HI VIS NES-9100APK ANSI CLASS 107 OR EQUAL

48 EACH PANTS, TRUSPEC 24/7, NAVY/KHAKI OR EQUAL

49 EACH PANTS, 5.11 STRYKE #74369 OR EQUAL - NAVY/KHAKI IN MENS/WOMENS

50 EACH PANTS, 5.11TACLITE #74363 OR EQUAL - NAVY/KHAKI IN MENS/WOMENS

51 EACH PANTS, 5.11 EMS #74482 OR EQUAL - NAVY/KHAKI IN MENS/WOMENS

52 EACH PANTS, A2 FIRST TACT, DARK NAVY/KHAKI #114038 OR EQUAL

53 EACH BELT, FIRST TAC 143009 AND 143010, BLACK OR EQUAL

54 EACH BELT, FIRST TAC RIGGERS, 1.75', BLACK #143026

55 EACH BELT, FIRST TAC, WOMENS BDU 1.5", BLACK #143028

56 EACH BELT, 5.11 LEATHER BASKET WEAVE #59503 OR EQUAL

57 EACH BELT, 5.11, NYLON #59538 OR EQUAL

58 EACH BELT, 5.11, TDU 1.5", 359551 OR EQUAL

59 EACH PANTS, 5.11, STRYKE, DARK NAVY/KHAKI, #643869 OR EQUAL

60 EACH PANTS, 5.11, APEX, DARK NAVY/KHAKI, # 64446 OR EQUAL

61 EACH PANTS, 5.11, APEX, DARK NAVY/KHAKI, #74434 OR EQUAL

62 EACH

BLAUER, METRO FLEXERS, MEN AND WOMEN DARK NAVY/KHAKI #8613T

OR EQUAL

63 EACH

BLAUER, FLEXERS, COVERT, MEN AND WOMEN, DARK NAVY/KHAKI OR

EQUAL

64 EACH

BLAUER, METRO STREETWEAR FLEX SIDE POCKETS, MENS AND WOMENS

DARK NAVY/KHAKI, #8813T OR EQUAL

65 EACH HAT, SNAPBACK, TRUCKER, DARK NAVY #C402 OR EQUAL

66 EACH STRETCH FLEECE HEADBAND, DARK NAVY, #C910 OR EQUAL

67 EACH FLEECE LINED BEANIE, DARK NAVY, #CP91L OR EQUAL

68 EACH

FLEECE JACKET, FULL ZIP, MENS AND WOMENS, RED, DARK NAVY, ROYAL

AND CHARCOAL, PORT AUTHORITY #F217 OR EQUAL

69 EACH

FLEECE VEST, MENS AND WOMENS, RED, DARK NAVY, ROYAL, CHARCOAL,

PORT AUTHORITY #F219 OR EQUAL

70 EACH JACKET, PROPPER, SOFTSHELL, #F5483-75, DK NVY/BLACK OR EQUAL

71 EACH

T-SHIRT, POLY/COTTON WITH LOGO SCREEN PRINT, LONG AND SHORT

SLEEVE, GILDAN OR EQUAL

72 EACH BUTTON UP SHIRT - MENS, CHARCOAL, LONG AND SHORT SLEEVE.

73 EACH FIRST TAC, TACTIX HI VIS PARKA, #118505 OR EQUAL

74 EACH

FIRST TAC, TACTIX 3-IN-1 SYSTEMS PARKA, DARK NAVY, #118500 OR

EQUAL

Warranty/Returns: Vendor warrants items for a period of 90 (ninety) days after acceptance and delivery of each uniform item, and its component parts shall be free from defects in material and workmanship.

Vendor warrants that for a period of 90 (ninety) days after acceptance, embellishments (emblems, embroidery, alterations, color fading, etc.) to the uniform item or its component parts will be free from defects in material and workmanship and will perform in its intended use.

All shirt colors are red, dark navy, royal blue and charcoal.

PROPOSER INFORMATION

Company:

Signed:

Printed Name:

Email:

Date: