1-Attachment D - Requirements Matrix.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Assessment Platform
- Solicitation number
- RFI-AW-27400
- Issued by
- Prince William County, Virginia
About this file
This is a Requirements Response Matrix for Prince William County Public Schools' (PWCS) comprehensive assessment platform RFI, which seeks vendor solutions for division-wide assessment development, delivery, scoring, reporting, and analytics. The document serves as the primary tool for respondents to document their platform's capabilities against PWCS's specified requirements. PWCS welcomes both complete and partial responses that address applicable solution capabilities. The matrix does not establish procurement timelines, solicitation obligations, or award dates; rather, it is intended for market research, planning, and budgeting purposes to inform potential future procurement decisions.
The Requirements Response Matrix is organized into two primary sections: Part I contains 31 specific platform requirements designated as either "Currently Required Capability" or "Desired Capability," covering functional areas including accessibility and language support, assessment scoring and delivery, item types and multimedia content, standards alignment, data integration and reporting, user roles and permissions, implementation and training, and Question and Test Interoperability (QTI) compliance. Part II requests detailed vendor information regarding QTI support, including version compatibility, implementation limitations, technology-enhanced item functionality, accessibility preservation, and interoperability experience with other QTI-compliant systems. Vendors must indicate whether each requirement is fully supported, partially supported, not supported, or planned as a future enhancement, and must identify any additional costs associated with meeting specific requirements. The matrix requires vendors to provide explanatory comments addressing requirement applicability and support levels, with pricing details to be submitted separately in Section 6 of their response.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Addendum 1 RFI-AW-27400 Final.pdf | ||
| 2-RFI RFI-AW-27400 Assessment Platform Final.pdf |
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Text version
Attachment D
| ATTACHMENT D – ASSESSMENT PLATFORM REQUIREMENTS RESPONSE MATRIX | |||||
| Respondents shall complete this matrix to the extent applicable to the solution or capabilities addressed in their response. PWCS welcomes complete or partial responses for purposes of this RFI. Respondents should use the Comments/Explanation field where additional information is necessary to explain the applicability of a requirement or the Respondent's level of support. | |||||
| PART I – REQUIREMENTS RESPONSE MATRIX | |||||
| Requirement ID | PWCS Requirement | PWCS Designation | Vendor Response | Additional Cost? | Comments / Explanation |
| 4.1.1 | The platform must comply with applicable federal accessibility requirements, including Web Content Accessibility Guidelines (WCAG) 2.1, Level AA. | Currently Required Capability | |||
| 4.1.2 | The platform must provide language supports for English Learners. | Currently Required Capability | |||
| 4.1.3 | The platform must provide read-aloud functionality that can be selectively enabled or disabled by assessment or item type. | Currently Required Capability | |||
| 4.1.4 | The platform should provide translation capabilities. Human-generated or human-reviewed translations are preferred over fully AI-generated translations. Translation features should be capable of being disabled for specific assessments or items. | Desired Capability | |||
| 4.2.1 | The platform should support scoring of paper-and-pencil assessments. | Desired Capability | |||
| 4.2.2 | The platform must support partial-credit scoring for assessment items. | Currently Required Capability | |||
| 4.2.3 | The platform should provide a secure testing environment or browser-lockdown capability to support academic integrity. | Desired Capability | |||
| 4.3.1 | The platform must support a balanced assessment system, including formative and summative assessments, and diverse item types such as multiple-choice, short-answer, technology-enhanced, rubric-scored, and other applicable assessment formats. | Currently Required Capability | |||
| 4.3.2 | The platform must have the capability to provide students with immediate scoring and feedback upon submission for automatically scored assessment items, where appropriate. Immediate scoring is not expected for assessment items requiring manual evaluation, such as writing, speaking, or other constructed-response items. | Currently Required Capability | |||
| 4.3.3 | The platform must support configuration consistent with applicable PWCS assessment and grading practices, including, as applicable, the ability to support retakes and provide prompt feedback to students. Additional information regarding PWCS assessment and grading practices is available on the PWCS Grading webpage. | Currently Required Capability | |||
| 4.3.4 | The platform must support the inclusion of multimedia content within assessment items. | Currently Required Capability | |||
| 4.3.5 | The platform should support the delivery of instructional resources and reteaching materials through assessment feedback. | Desired Capability | |||
| 4.3.6 | The platform must allow students to submit multimedia responses. | Currently Required Capability | |||
| 4.3.7 | The platform must support special characters and symbols frequently used in mathematics and world language assessments. | Currently Required Capability | |||
| 4.3.8 | The platform must support integration with Desmos calculators used on Virginia Standards of Learning (SOL) assessments. | Currently Required Capability | |||
| 4.3.9 | The platform must allow assessment items and assessments to be aligned to multiple standards. | Currently Required Capability | |||
| 4.4.1 | The platform must support alignment of assessment items to the Virginia Standards of Learning (SOLs) at the standard, benchmark, and/or indicator level. | Currently Required Capability | |||
| 4.4.2 | The platform must provide an automated process for realigning assessment items when applicable standards are updated. | Currently Required Capability | |||
| 4.4.3 | The platform should provide formative assessment templates. | Desired Capability | |||
| 4.4.4 | The platform should provide an item bank aligned to the Virginia Standards of Learning (SOLs). | Currently Required Capability | |||
| 4.4.5 | The platform must support local development of assessment items across all supported item types and allow standards tagging. | Currently Required Capability | |||
| 4.4.6 | The platform should provide a formative assessment item bank. | Currently Required Capability | |||
| 4.4.7 | The platform must allow authorized central office staff to create and distribute assessments to schools and teachers. | Currently Required Capability | |||
| 4.5.1 | The platform must export or otherwise provide assessment data for integration with PWCS's Qlik analytics environment. | Currently Required Capability | |||
| 4.5.2 | The platform should support automated integration with Qlik without requiring routine manual data processing by PWCS staff. | Desired Capability | |||
| 4.5.3 | The platform should integrate with the Canvas Learning Management System. | Currently Required Capability | |||
| 4.5.4 | The platform must integrate with the PWCS Student Information System (SIS). | Currently Required Capability | |||
| 4.5.5 | The platform must support access through the PWCS ClassLink portal and single sign-on environment. | Currently Required Capability | |||
| 4.5.6 | The platform must provide reporting capabilities at the division, school, classroom, and individual student levels. | Currently Required Capability | |||
| 4.5.7 | The platform must support rubric-based scoring, including custom rubrics developed by PWCS. | Currently Required Capability | |||
| 4.5.8 | Results dashboards must be configurable to PWCS-defined cut scores. | Currently Required Capability | |||
| 4.5.9 | Results dashboards should support configurable performance levels based on course or assessment needs. | Desired Capability | |||
| 4.5.10 | The platform should provide user adoption and system usage analytics. | Currently Required Capability | |||
| 4.6.1 | The platform must provide a student preview or student-view capability. | Currently Required Capability | |||
| 4.6.2 | The platform should provide a limited parent/guardian view option. | Currently Required Capability | |||
| 4.6.3 | The platform must support configurable role-based permissions. | Currently Required Capability | |||
| 4.6.4 | The platform must provide schoolwide administrative and instructional coaching views. | Currently Required Capability | |||
| 4.6.5 | The platform must provide division-wide access and reporting views for authorized central office personnel. | Currently Required Capability | |||
| 4.7.1 | The vendor must collaborate with PWCS staff to design and deliver implementation, training, and professional learning resources. | Currently Required Capability | |||
| 4.7.2 | The platform must provide an intuitive, user-friendly interface designed to minimize end-user training requirements. | Currently Required Capability | |||
| 4.7.3 | The platform must meet the essential criteria outlined in the ISTE Teacher Ready Evaluation Tool or equivalent educator usability standards. | Currently Required Capability | |||
| 4.7.4 | The proposed solution must be capable of meeting applicable PWCS data security and privacy requirements. | Currently Required Capability | |||
| 4.8.1 | The platform must support the import, export, authoring, editing, and delivery of complete Question and Test Interoperability (QTI) assessment packages while preserving applicable assessment components. | Currently Required Capability | |||
| 4.8.2 | The platform must preserve the hierarchical organization of assessments, including assessments, sections, test parts, item groups, passages, stimuli, sequencing, branching, navigation rules, adaptive behavior where applicable, timing constraints, and item ordering as defined within the QTI package. | Currently Required Capability | |||
| 4.8.3 | The platform must support applicable QTI interactions, including technology-enhanced item types, scoring rules, response processing, feedback, variables, outcomes, templates, and associated assets without degradation or conversion to non-standard formats. | Currently Required Capability | |||
| 4.8.4 | The platform must preserve applicable item-level and assessment-level metadata, identifiers, learning standards alignments, scoring information, version information where supported, and relationships among items, stimuli, and associated resources during import and export. | Currently Required Capability | |||
| 4.8.5 | The platform must preserve accessibility information contained within QTI packages and associated standards, including alternative text, semantic markup, keyboard accessibility, assistive technology compatibility, accessible media, and accommodations, so that imported assessments remain accessible following import, editing, and delivery. | Currently Required Capability | |||
| 4.8.6 | The platform must preserve media assets, mathematical notation, graphics, tables, audio, video, and other embedded assessment resources during import and export. | Currently Required Capability | |||
| 4.8.7 | The platform must support round-trip assessment content exchange, including import, editing, export, and re-import, while maintaining functional equivalence and applicable standards compliance without introducing broken items, inaccessible content, or loss of assessment structure. | Currently Required Capability | |||
| 4.8.8 | The platform must validate imported QTI packages and identify unsupported or non-conformant elements through validation information or reporting. | Currently Required Capability | |||
| PART II – QTI INFORMATION REQUESTED | |||||
| Requirement ID | Information Requested | Vendor Response | |||
| 4.8.9 | Identify each QTI version currently supported by the proposed platform. | ||||
| 4.8.9.1 | Describe the level of implementation and any known limitations. | ||||
| 4.8.9.2 | Identify QTI elements or interaction types that are not fully supported. | ||||
| 4.8.9.3 | Describe how the platform validates conformance with applicable QTI specifications. | ||||
| 4.8.9.4 | Describe how technology-enhanced items remain functional following import and export. | ||||
| 4.8.9.5 | Describe how accessibility information is preserved throughout the assessment lifecycle. | ||||
| 4.8.9.6 | Describe interoperability experience with other QTI-compliant authoring, item-banking, and assessment-delivery systems. | ||||
| 4.8.9.7 | Describe circumstances in which manual remediation may be required following QTI import or export. | ||||
| Vendor Response Guidance | |||||
| Fully Supported – The requirement is currently available and fully supported as part of the proposed solution. | |||||
| Partially Supported – The proposed solution currently supports some, but not all, aspects of the requirement. | |||||
| Not Supported – The proposed solution does not currently support the requirement. | |||||
| Planned/Future Enhancement – The requirement is not currently supported but is included in the planned product development roadmap. | |||||
| Additional Cost – Indicate whether satisfying the requirement would result in cost beyond the proposed base platform or licensing structure. Explain applicable costs in Comments / Explanation and Section 6 pricing. |
Attachment D – Assessment Platform Requirements Response Matrix
Page &P of &N https://www.pwcs.edu/about/departments/student_learning/grading/index
File details come from the government source that posted it. Updated .