1-Attachment A - OVERVIEW - PLAE Pool.pdf

3/2/2026

A – Project Overview – PLAE Pool Page 1 of 7 26RFSQ28 – PLAE Pool Form rev. 020/2026

Attachment A - Overview for Planning, Landscape Architecture, Architecture and Engineering (PLAE) Pool

Summary In accordance with Chapter 2254 Subchapter A of the Texas Government Code, Williamson County (County) is seeking qualified professionals for a pool solicitation that encompasses planning, landscape architecture, architectural and engineering services with a registered architect, professional engineering, or registered professional land surveyor. This initiative aims to support various projects, including remodeling and new construction. We are seeking experts interested in providing planning, landscaping, architectural, and engineering design services, along with associated construction administration for the development of IDIQ design services contract for a PLAE Pool.

Purpose The purpose of this Request for Qualifications is to identify and pre-qualify a pool of highly qualified architectural and engineering firms to ensure timely, efficient and cost-effective access to professional Architectural and Engineering services for upcoming projects.

Williamson County intends to select multiple firms to establish this pool, which will be utilized for assignments based on project type, scale, and firm expertise.

Scope of Services Williamson County intends to design and construct multiple remodel and/or new build projects as part of an Indefinite Deliverable/ Indefinite Quantity agreement. The anticipated construction value for these projects typically ranges from approximately $25,000 to $5,000,000, encompassing a variety of tasks such as replacement, repair, renovation, and rehabilitation projects, with limited new construction. Potential project examples include:

• Remodels of existing buildings

• Construction of new buildings

• Development of parks, trails, and other facilities within and outside city jurisdictions within

Williamson County.

• Utilities, drainage, roadways, parking, landscaping and walkways to structures

Williamson County is seeking design professionals in the disciplines identified below:

• Architectural

• Civil Engineering

• Landscape Architecture

• Mechanical, Electrical and Plumbing Engineering

• Environmental Engineering

• Fire Protection Engineering

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• Roofing Consulting

• Building Envelope Analysis

• HVAC Testing and Balancing (TAB) Engineering

The types of services in this solicitation will include, but not limited to:

1. Planning Services:

a. Project feasibility studies

b. Site analysis and selection

c. Comprehensive planning and zoning

2. Landscape Architecture Services:

a. Design of outdoor spaces, including parks and recreational areas

b. Landscape architecture and site development

c. Restoration and enhancement

d. Environmental assessments related to landscaping

3. Architectural Services:

a. Design, master planning, and renovation of existing buildings

b. New building construction

c. Interior space planning and design

4. Engineering Services:

a. Civil engineering for infrastructure projects (utilities, drainage, roadways)

b. Structural engineering for building projects

c. Mechanical, Electrical and Plumbing projects

c. Environmental engineering and sustainability consulting

d. HVAC TAB engineering

e. Quantity surveying and cost estimation

f. Roofing consultation engineering

g. Building envelope consulting engineering

h. Fire protection

Eligibility and Qualification Requirements

• Valid Texas business registration and professional licenses

• A minimum of 5 years of experience in architectural or engineering services

• Key personnel must have appropriate qualifications and professional certifications

• Capacity to undertake multiple assignments concurrently

Submittal Requirements Qualified firms shall submit:

• Letter of intent

• Company Profile, including ownership, management, and staffing

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• Relevant Experience (list of completed and ongoing projects within the last 8 years)

• Team Composition and key personnel resumes

• Technical Approach (methodology for service delivery and quality assurance)

• Legal and Regulatory Documents (licenses, debarment and licensing, tax compliance, insurance, etc.)

Evaluation Criteria Submittals will be evaluated on:

Evaluation Criteria: Maximum Points:

Relevant Experience and Past Performance with Government Agencies 30 Process/Methodology 30 Project Manager Professional Experience 20 Technical Capacity for Self-Performing Services 20

Total Evaluation Points 100

Contracting and Assignment of Work Projects will be assigned on a competitive basis among the pre-qualified firms, depending on project complexity, scope, and availability. Individual contracts will be issued for each project, unless otherwise designated.

Duration of the Pool:

The pool will remain valid for two (2) years from date of award.

Construction Budget(s)

TBD

Mandatory Pre-Solicitation Conference*

April 2nd, 2026 @ 9:00 a.m.

Williamson County Georgetown Annex 100 Wilco Way Georgetown, TX 78626

Definitions

Acceptance: Written acceptance issued by County after the Contractor has completed a deliverable, submittal, phase, or other contract requirements, in compliance with this Agreement.

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Addendum/Addenda: Any written or graphic instruments issued by County prior to the consideration of Proposals which modify or interpret the Proposal Documents by additions, deletions, clarifications, or corrections.

Agreement/Ensuing Agreement(s): Successful Respondent may be required by County to sign an additional Agreement containing terms necessary to ensure compliance with the Solicitation and the Respondent’s Proposal. Such Ensuring Agreement(s) shall contain the Proposal specifications, terms, and conditions that are derived from the Solicitation.

Allowance: Funds included in the Contract for use by Contractor only with the written consent of County. Each allowance is item-specific. Allowances establish the type and amount of risk that County and the CMAR Contractor have assumed in agreeing to the contract. Allowances are either fixed, open, or provisional.

Architect: A person or firm registered under Chapter 1051 of the Texas Occupations Code to engage in the practice of architecture.

Euna: Online procurement platform https://wilco.bonfirehub.com used by Williamson County Purchasing Office to solicit, post project information, and accept electronic proposals for solicitations.

Building Code: A collection of regulations adopted by a city or county to govern the construction of buildings in the jurisdiction.

Building Inspection: An inspection of a building performed at various intervals by a building inspector to determine whether construction work meets building code requirements.

Building Inspector A person certified in one or more disciplines qualifying them to make a professional judgement about whether a building meets building code requirements.

Buyer: The designated Williamson County Purchasing contact.

Commissioner's Court: The Williamson County Commissioners Court.

Code: See definition of Building Code.

Code Compliance: Construction Documents and built work meet the requirements of the Building Code.

Commissioning: A formal process that involves testing and verifying the performance of all systems and equipment in a building or facility to ensure they meet project requirements, design specifications and industry standards.

Commissioning Agent: A specialized professional responsible for overseeing and managing the commissioning process in construction projects.

Constructability: The extent to which the design of a building facilitates ease and cost of construction.

Construction Observation: Physical observation of a construction project, by a design professional, to ensure that the construction is carried out in accordance with specified plans and standards.

https://wilco.bonfirehub.com/

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Construction Phase: The entire construction period for the Project and encompasses Pre-construction meetings and ends with Final Acceptance of all punch list items by County.

Contract: The terms of this Solicitation and the Proposal of the Successful Respondent shall be incorporated into an Agreement between the Successful Respondent and County once the Successful Respondent's Proposal is properly accepted by the Williamson County Commissioners Court (sometimes referred to herein as the Commissioner's Court").

Contractor (Construction Manager at Risk): The individual, partnership, corporation, association, joint venture, or any combination thereof, who has entered into a contract with the County to do the Work, identified as such in the Agreement, and referred to throughout the Contract as if singular in number. The Contractor is selected to review and participate in the production of the construction documents and who agrees to perform the work identified in the Contract Documents. The Contractor shall solicit bids from trade subcontractors on a competitive basis and enter into contracts with these subcontractors to perform their trade work. The term "Contractor" means the Contractor or the Contractor’s representative.

County: Williamson County, a political subdivision of the State of Texas.

Deliverable: Includes any tangible item provided or to be provided under the Contract but does not include Services.

Design Consultant (Designer): The Architect or Engineer (A/E) engaged by County for the Project, including Designer’s officers, employees, agents, independent contractors and authorized representatives involved in any way in the project.

Design Team: Representatives from the A/E, CMAR, County Project Manager (PM) and other technical areas responsible for completing the final design.

Engineer: A person or firm registered as a professional engineer pursuant to Chapter 1001 of the Texas Occupations Code.

Executive Summary: The document submitted by Respondent that represents a concise summary of the contents of the Proposal. It does not include any information concerning costs.

Guaranteed Maximum Price (GMP): The maximum price that County and the CMAR agree upon as payment for managing, supplying and installing all Work as shown in the complete Construction Documents. The GMAX is the sum of the direct costs of the Contractor for construction of the Project, General and Supplementary Conditions, Performance and Payment Bonds, Contractor fee for construction, Contractor overhead and profit.

Inspection: See definition of Building Inspection

Inspector: See definition of Building Inspector

Key Task Leader: See definition of Task Leader

Landscape Architect: A person or firm registered under Chapter 1051 of the Texas Occupations Code to engage in the practice of landscape architecture.

Observation: See definition of Construction Observation

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Phase: A distinct portion of Work to be provided under the Contract, as specified in the Statement of Work.

Planner, Landscape Architect, Architect or Engineer (PLAE or A/E): Professional consultant(s) under contract with County to provide design, construction documentation, and construction administration services for the Project.

Plan Review: Review of Construction Documents by a Plan Reviewer prior to construction to verify compliance with applicable codes. If there are issues of noncompliance, they may be addressed during the review process.

Plan Reviewer: See definition of Plans Examiner

Plans Examiner: A person certified to review Construction Documents for completeness, accuracy, and conformance to applicable building codes, ordinances, zoning regulations, and national standards.

Project Manager: A professional who organizes, plans, and executes projects while working within restraints like budgets and schedules. Project managers lead entire teams, define project goals, communicate with stakeholders, and see a project through to its closure.

Project Schedule: Critical Path Method, graphical and tabular listing of all tasks and submittals that are required by each member of the Project Team to complete the project. The Project Schedule includes all preconstruction submittals with milestones.

Project Team: Representatives from County, the Design Consultant, CMAR (including subconsultants and subcontractors), local governments, communities, stakeholders and utilities.

The involvement/ role of each team member depends on expertise and the task.

Proposal: The complete, properly signed document, and all required forms and documentation listed which have been submitted in accordance with Solicitation. This document is irrevocable during the specified time period for evaluation and acceptance of Proposals, unless a waiver is obtained from the Williamson County Purchasing Agent.

Respondent: A person or entity who submits a Proposal in response to the Solicitation by County.

Response: See definition of Proposal.

Request for Proposals (RFP): A public Solicitation to Contractors requesting a proposal package to accomplish Work.

Request for Qualifications (RFQ): A public Solicitation to Design Professionals requesting a Statement of Qualifications (SOQ) to perform Services.

Service(s): Obligation(s) performed or to be performed under the Contract/ Agreement. A Service may or may not result in the provision of Deliverable(s).

Solicitation: Any form of public advertisement/ request by County for Work or Services.

Staff Augmentation: An outsourcing strategy to build an external team to support special projects while allowing in-house workforce to focus on core agency functions.

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Submittal: See definition of Proposal.

Successful Respondent: The Respondent who, in the County's sole opinion, submits the Proposal which is in the best interest of the County, taking into account factors identified in the Solicitation, and to whom the County intends to award the Contract.

Task Leader: Primary personnel proposed by Respondent to perform specialized services or “tasks” for the County.