1-Attachment 10.pdf

Request for Proposal

Solicitation No. BPM006379

Capacity Development/Technical Assistance to Small Public

Drinking Water Systems

Arizona Department of Environmental

Quality (ADEQ)

1110 W. Washington Street

Phoenix, AZ 85007

Solicitation Attachment – Experience and Capacity Response | Revision No. 1 | Revised 11-22

Attachment 10 – Experience and Capacity Response

THE STATE MAY DETERMINE YOUR PROPOSAL NON-RESPONSIVE IF YOU DO NOT FULLY RESPOND.

The Offeror shall provide a narrative response to each section that demonstrates their understanding of the Scope of Work requirements and describes the company’s overall experience and capacity in providing the Services stated in this

Solicitation. If there is a section that is not applicable to the Services required by the Scope of Work, you may mark it “N/A”.

Offeror shall provide a response either after each section or in a separate document entitled: “Attachment 10 - Experience and Capacity Response.” If a separate document is used, please clearly designate each section and double-check to ensure that each question has been answered. If any information provided is considered CONFIDENTIAL by Offeror, the information must be specifically included in the Confidential Information Designation Attachment and related documentation to be assessed for confidential treatment under A.A.C. R2-7-103.

1.0 Company Profile. The Offeror must include a narrative description of its organization. The narrative must include the following:

1.1 Date Established and ownership (public, partnership, subsidiary, etc.);

1.2 Is the Offeror a national or local company;

1.3 Address of “Main Office” (e.g. Corporate Headquarters and any satellite offices responsible for performance of proposed tasks;

1.4 Brief overview of business operations, with an emphasis on experience in regards to the Scope of Work (limit the response to this question to one page, font size 10 pt or greater);

1.5 Offeror's organizational chart relevant to the Contract, specifically identifying the key point of contact for all questions related to the submitted Offer. In addition, identify key point of contact for Task Order Offer Requests.

1.6 Full disclosure of any potential conflict of interest between the Offeror and any State employee who functions or has responsibilities in the review or approval of the undertaking or carrying out of the Contract;

1.7 A Statement of whether, in the last five (5) years, the Offeror has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors, and if so, an explanation providing relevant details and current status;

1.8 A Statement of whether there are any pending Securities Exchange Commission investigations involving the

Offeror, and if such are pending or in progress, an explanation providing relevant details and an attached opinion of counsel as to whether the pending investigation(s) may impair the Offeror’s performance in a Contract under this Solicitation;

1.9 A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation that may have a material impact on Offeror’s ability to deliver the contracted Services;

1.10 A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation with a public sector client;

1.11 Full disclosure of any public sector contracts terminated for cause or convenience in the past five (5) years;

1.12 Full disclosure of any criminal or civil offense.

Offeror Response:

Greg Carlson Engineering, LLC (hereafter Greg Carlson Engineering) was established in 1999 as a Limited Liability Company. Greg

Carlson Engineering is a local Tucson based company specializing in waterworks projects statewide. The main office, and only office, has been located since 2005 at: 1521 East Broadway Blvd, Tucson, AZ 85719. Greg Carlson Engineering provides civil engineering for a wide range of projects, but specializes in engineering design and construction management for small water systems.

These services include: Water storage, pumping/piping, well design/rehabilitation, distribution systems, water treatment, water system evaluation, cost estimating, corrosion assessments, Professional Engineering Reports, permitting, construction bid preparation, and construction management. Greg Carlson is the project manager, principal designer, field mapping specialist, and key point of contact for all questions related to the submitted offer and all Task Offer Requests. Juan Feria provides mapping and design support, and

Wendy Gort as a subcontractor provides site investigation, sampling/testing, treatment recommendations, inspector, and water operator services. Greg Carlson Engineering has no conflict of interest with any State employee who functions, or has responsibilities, in the review or approval of the undertaking or carrying out of this contract. Greg Carlson Engineering has never filed (or had filed against it) any bankruptcy , or insolvency proceedings (whether voluntary or involuntary), or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors. Greg Carlson Engineering does not have any pending Securities Exchange

Commission investigations. Greg Carlson Engineering does not have any pending litigation, and is not a defendant or party in any litigation. Greg Carlson Engineering does not have any pending litigation, and is not a defendant or party in any litigation with a public sector client. Greg Carlson Engineering has not had any public sector contracts terminated for cause or convenience. Greg

Carlson Engineering, and/or its employees are not subject to any criminal or civil offenses.

2.0 Company Experience

2.1 If Offeror is proposing to provide services for Item #3 - Capacity Development Training (technical, managerial, financial), from Table 1, on page 3, Offeror shall respond to the following question #1:

Question 1:

ADEQ offers technical, managerial and financial training through its Capacity Development program. Does your company have experience providing training, in person and/or virtual, on topics of water system operations and management? What subject matter are you offering to train on and what is the level of expertise of the proposed trainer(s)?

Offeror Response:

2.2 Project Descriptions:

For each deliverable from Table 1, on page 3, that the Offeror is proposing to provide:

Submit up to three (3) examples of your previous work as well as years of experience providing this deliverable. An example might cover more than one deliverable depending on the project. At the top of each page, include the deliverable “Item #(s)” and “Deliverable Description(s)” title from the table below. Limit each example to one (1) page. Use font size 10 pt or greater.

Each example shall include the following information:

a. Project Name;

b. Project Location (City and State);

c. Estimated Project Cost;

d. Project Begin and End Date;

e. Brief Description of the Project; and

f. Names of the project manager and key personnel that worked on the project if they are currently employed with your firm.

Offeror Response: #1

Item #4-Construction Administration/Construction Management

Item #5-Design of Water System Improvements

Item #12-Preparing Environmental Documents

Item #13-Preparing Preliminary Engineering Report (PER)

Item #18-Water Master Planning

Project Name: Coronado Lakes Estates Water System Improvement Project

Project Location: Douglas, Arizona

Estimated Project Cost: $440,000

Project Begin Date: 4th quarter 2024 Project End Date: 4th quarter 2025

Project Description: The Coronado Lakes Estates Homeowner’s Association (CLEHA) is a consecutive water system that receives its drinking water through a single master meter connected to the City of Douglas Public Water System (AZ0402014). The system currently has 7 active connections and serves approximately 14 people.

Coronado Lakes Estates was, at one time, a Master Planned Community near Douglas. However, circumstances resulted in the developer going bankrupt and the property was never fully developed. The extent of the construction was the recording of the Cochise College Park Unit Nine, Coronado Lakes Estates subdivision plat, grading of the main roads and installation of the water mains.

While all 900+ lots in the development have been purchased and are privately owned with waterline frontage, presently only 7 lots are occupied with houses and these houses are spread out across the community. The water distribution system has not been maintained for the last 50 years and is in serious disrepair. In order to serve the active lots, a large portion of the original distribution system needs to remain active and CLEHA, with their extremely limited resources, is responsible to maintain and repair the old water lines.

CLEHA requested assistance from USDA – Rural Development to replace portions of the water distribution system and requested Greg Carlson Engineering to prepare a Preliminary Engineering Report (PER), including an Environmental Report, to be funded through an USDA-RD SEARCH Grant. Greg Carlson Engineering aided CLEHA in obtaining funding for a $125,000 loan+$345,000 Grant+ $30,000 PER Grant.

The system is comprised of approximately 13,422 lineal feet of active 6-inch thin-wall PVC water line, valves, and a single meter connection to the City of Douglas system. The PER indicated that the best alternative for the system was to drill a new well and distribution system for the houses in the north part of the subdivision, and build a new 2” distribution system for the houses located in the south portion of the subdivision, which would connect to the existing meter. These recommendations were incorporated into the Master Water Plan.

Greg Carlson Engineering prepared separate plan sets for the well & well site for the northern lots, and the distribution system for the south lots. Greg Carlson Engineering prepared bid documents, specifications, and contract documents, and performed a public bid for the well site. Bid results were obtained and the project award is pending USDA approval. Although the plans & specifications have been prepared for the distribution system, the project has not been publically bid. Greg Carlson Engineering will provide construction management for the project, once construction is underway.

Project Team: Greg Carlson-PM/Design, Wendy Gort-subcontractor, Juan Feria-Designer/CAD

Offeror Response: #2

Item #4-Construction Administration/Construction Management

Item #5-Design of Water System Improvements

Item #18-Water Master Planning

Item #20-Well Evaluations

Project Name: Beaver Creek School

Project Location: Rimrock, Arizona

Estimated Project Cost: $250,000

Project Begin Date: 3rd quarter 2023 Project End Date: 4th quarter 2025

Project Description: Greg Carlson Engineering LLC was awarded a Technical Assistance Grant (TAG) to prepare permitting applications for six (6) in-line arsenic treatment units to be installed throughout the school campus. A water Master Plan was prepared for the existing system and construction plans were prepared for the proposed treatment units along with specification documents, and the project was put out to bid. Unfortunately, no bids were received for the project. Feedback from the prospective venders indicated that the smaller individual units were overly complicated to install. As such, it was determined that installation of a larger centralized treatment unit would be more appropriate for the school.

As part of the project scoping it was determined that separating the school irrigation system from the potable water system would reduce the size and operating costs of the centralized unit. The potable water system would continue to use Well #2 as the water source, and the irrigation system could use one of the other wells on the campus as a water source.

Greg Carlson Engineering was tasked with evaluating the other two wells on the campus to determine their viability for use as a source for the irrigation system. Up until recently the Upper Field Well (Well #1) was used to blend with the Main Well (well #2), but was turned off when the school received complaints from an adjacent property owner, that pumping from Well #1 was lowering the adjacent property owner’s static water level in their well. Additionally we were informed that another well on the school campus (well #4) may provide a water source for irrigation.

Representatives of Greg Carlson Engineering performed field evaluations of the two other wells at the Beaver Creek School. The wells which were evaluated were Well #1 and Well #4. Well #2 was also sampled for water quality tests. A summary of the field report prepared by Wendy Gort was as follows:

The basis for the field testing was to determine:

1. Water quality from each of the wells-Is the water suitable for irrigation and/or potable water use.

2. Water yield-and pumping rate was measured.

3. An evaluation of whether or not the two other wells drawing from the same aquifer as Well #2 was made.

The results of the field testing indicated:

1. All three wells exceed the MCL for arsenic. Well #4 also approached the MCL for Nitrates, but is suitable for irrigation.

2. Well #1 had an average flow of 7 gpm. Well #4 had an average flow of 12 gpm.

3. Well #1 and Well #2 appeared to draw from the same aquifer. Well #4 has significantly different water characteristics, so it appeared to draw from a different aquifer. The residences near Well #4 are connected to the local water system and would not be affected by pumping Well #4 for irrigation water.

It was recommended that Well #4 be equipped and used for the irrigation system. Greg Carlson Engineering is presently scoping providing engineering services to prepare plans and permit the Well #4 improvements to connect it to the irrigation system. Also, Greg Carlson Engineering is presently scoping engineering services to prepare plans and permit a water treatment system for the well #2 water. The treatment facility will be placed near the existing pump house and intercept the storage tank fill line for treatment.

Project Team: Greg Carlson-PM/Design, Wendy Gort-well coordinator and testing, Juan Feria-Designer/CAD

Offeror Response: #3

Item #4-Construction Administration/Construction Management

Item #5-Design of Water System Improvements

Item #7-Drinking Water Permit Applications

Item #11-Preparing Corrosion Control Assessments & Treatment Recommendations

Project Name: Cienega Springs Interconnect

Project Location: Parker Strip, Arizona

Estimated Project Cost: $430,000

Project Begin Date: 4th quarter 2024 Project End Date: 3rd quarter 2025

Project Description: Cienega Springs Water Company (AZ04-15126) is a public water system near the Parker Strip, Arizona, in La

Paz County, Arizona. The Parker Strip is an unincorporated community in the northwest corner of La Paz County along the Colorado

River. The water system presently serves a population of 146 people through 60 service connections from two wells, which pump to a series of storage tanks at the top of the hill, which in turn gravity feed the distribution system. The system water exceeds the MCL for fluoride and, as such, has decided to connect to the Epcor Lakeside system (AZ0415010) along Riverside Drive. Once connected, Cienega Springs Water Company will be de-activated and its customers will become those of Epcor. The connection line is approximately 2,650 lineal feet of 6-inch ductile iron pipe connecting the existing Epcor pumping plant with a new tap into the

Cienega Springs distribution system. The new waterline will be constructed in the Cienega Springs Road right-of-way. Greg Carlson

Engineering has prepared construction plans, a design report, and is in the process of obtaining an ATC from ADEQ for the waterline construction. Greg Carlson Engineering has prepared a Cost Estimate for the construction costs. As part of the design report, a water sampling analysis and corrosion assessment was prepared by Wendy Gort, since the Cienega Springs system has a ground water source and the Epcor system has a surface water source (Colorado River). Results of the analysis indicate that the Epcor water is less corrosive than the Cienega Springs water, and therefore it is unlikely that changing from groundwater to surface water will result in corrosion of the existing Cienega Water Company distribution system and plumbing. However, it was also determined that the Epcor water has more hardness than the Cienega Springs water, so the distribution system and plumbing will be affected by the large increase in water hardness. However, Epcor has experience operating its water system with high hardness levels and will be prepared if issues occur with the Cienega customers after the new line is in service. It was recommended that a community outreach/communication program be conducted with the Cienega customers before the source water change is implemented.

System pressures were also evaluated and it was determined that a Pressure Reducing Valve (PRV) system be installed at the Epcor pumping station.

Project Team: Greg Carlson-PM/Design, Wendy Gort-water testing corrosion analysis, Juan Feria-Designer/CAD

Select each of the item(s) that your firm is proposing to provide from the Table 1 below:

Table 1:

Item # Check Box Deliverable Description

1 Asset Management Plans

2 Capacity Development Activities

3 Capacity Development Training (technical, managerial, financial)

4 x Construction Administration & Construction Management

5 x Design of water system improvements

6 x Developing regulatory plans (e.g., O&M, EOP, ERP, cybersecurity)

7 x Drinking water permit applications (e.g., ATC, AOC, APP, AZPDES)

8 Funding assistance (e.g., PPL, PFA, RD-Apply)

9 Legal assistance (e.g., forming corporate status, corporate documents)

10 Median Household Income Surveys

11 x Preparing Corrosion Control Assessments & Treatment

Recommendations

12 x Preparing Environmental Documents/Archeological Surveys

13 x Preparing Preliminary Engineering Reports (PER)

14 Rate studies, rate reviews, rate cases

15 Risk & Resiliency Assessments

16 System Evaluations

17 Water Loss Audits & Leak Detection

18 x Water Master Planning

19 Water Quality Compliance Options Reports

20 x Well Evaluations including water level measurements, zonal sampling & video logging

3.0 Financial/Accounting Information

After the proposal due date, Offeror must provide evidence of financial stability and capability to fund all costs associated with providing the relevant Services throughout the term of the Contract. See details as provided in RFP Solicitation

Special Instructions to Offerors, Section 7.0 Financial Stability. DO NOT submit financial information with Offer at this time.

4.0 Certificates/Licenses

Submit copies of all applicable certificates and licenses that support Offeror’s ability to provide the proposed services, including any Arizona required business license(s) to provide these services. At a minimum, this shall include all certifications and licenses referenced in the Solicitation Attachment 8 - Organization Profile.

5.0 Proposed Project Members and Organization

Offeror to complete an Attachment 6 – Key Personnel form to identify each Key Personnel.

6.0 Subcontractors

Offeror to complete Attachment 9 – Proposed Subcontractors to identify Proposed Subcontractors to be utilized to perform services within a resultant contract.

ENTITY INFORMATION

Search Date and Time: 8/13/2024 3:24:40 PM

Entity Details

Entity Name:

GREG CARLSON ENGINEERING, LLC.

Entity ID:

L08708711

Entity Type:

Domestic LLC

Entity Status:

Active

Formation Date:

3/30/1999

Reason for Status:

In Good Standing

Approval Date:

4/23/1999

Status Date:

Original Incorporation Date:

3/30/1999 Life Period:

Perpetual Business Type:

Last Annual Report Filed:

Domicile State:

Arizona Annual Report Due Date:

Years Due:

Original Publish Date:

5/14/1999 Statutory Agent Information

Name:

GREG R CARLSON

Appointed Status:

Active

Attention:

Address:

3401 S SHEILA , TUCSON, AZ 85735, USA

Agent Last Updated:

E-mail:

Attention:

Mailing Address:

3401 S SHEILA , TUCSON, AZ 85735, USA

County:

Principal Information

Title Name Attention Address

Manager NANCY A CARLSON 3401 S SHEILA, TUCSON, AZ, 85735, USA

Manager GREG R CARLSON 3401 S SHEILA, TUCSON, AZ, 85735, USA

• Page 1 of 1, records 1 to 2 of 2

Address Attention:

Address: 2329 N TUCSON BLVD #102, TUCSON, AZ, 85716, USA County: Pima Last Updated:

Entity Principal Office Address Attention:

Address:

County:

Last Updated

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