(______________) Published on the City’s Website wichita.gov/legalnotices, Tuesday, OCTOBER 6, 2026

REQUEST FOR BID NO. – 260241

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, OCTOBER 23, 2026. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

Public Works & Utilities Department/Water Distribution Division Installation of Water Utility Service Lines

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N.

Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

A PRE-BID CONFERENCE will be held via Teams, on Tuesday, October 13, 2026 at 9:00 a.m.

Microsoft Teams meeting Join the meeting here.

Meeting ID: 289 768 491 922 463 Passcode: r39qx6XW

BID SECURITY in the amount of five per cent (5%) of the bid MUST be submitted with each bid. Bid Security shall be by a Bid Bond ONLY, written by a Bonding Company approved by the United States Treasury Department and licensed to do business in the State of Kansas. Electronic Bids online (wichita.gov/procurementportal) must have the Bid Bond submitted to the City Purchasing Manager prior to bid opening. Bid Bond envelope or file attachment must be marked “BID BOND ENCLOSED”, reference the formal bid number and the due date.

PERFORMANCE BOND FORMS, included in the bid package are to be used, in the amount of one hundred per cent (100%) of the contract must be furnished by the successful vendor.

A LABOR & MATERIAL PAYMENT BOND FORMS, included in the bid package are to be used, running to the State of Kansas in a sum of not less than the total of the contract, must be furnished by the successful vendor.

Dated at Wichita, Kansas this 6th day of October, 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/ https://teams.microsoft.com/meet/289768491922463?p=hwHUC0prSgK9g1LKAU https://wichita.bonfirehub.com/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFB #260241

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

wichita.gov/procurementportal

REQUEST FOR BID #260241

Installation of Water Utility Service Lines – Water Distribution Division City of Wichita – Public Works & Utilities Department

City of Wichita

OCTOBER 6, 2026

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for installation of water utility service lines for the Public Works and Utilities Department. It is the intention of the City of Wichita to enter into contract with two (2) contractors. Award will be based upon lowest price and conformity to specifications. Issuance of work will be performance based per bid specifications.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BID.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to VAL FALO (vfalo@wichita.gov) no later than 5:00 p.m. OCTOBER 15, 2026.

Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised OCTOBER 6, 2026 PreBid Meeting via Teams (Tentative Schedule Section) OCTOBER 13, 2026 9:00 a.m. CT Questions Due Via Email OCTOBER 15, 2026 5:00 p.m. CT Questions Answered Via Addendum OCTOBER 21, 2026 Bids Due OCTOBER 23, 2026 10:00 a.m. CT City Council Approval (tentative) NOVEMBER 3, 2026 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 2 RFB #260241

Table of Contents

1. OVERVIEW AND SUMMARY

2. SCOPE OF SERVICES

Service Specifications

Utility Line Materials Specifications:

Materials furnished by Water Utilities Department

General Specifications

3. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities:

H. Debriefing:

I. Challenges and Protests:

4. CONTRACT PERIOD AND PAYMENT TERMS

5. BID TABLE

6. INSURANCE REQUIREMENTS

7. GENERAL SPECIFICATIONS:

8. ATTACHMENT A – WATER SERVICE INSTALLATION PROCESS FOR RESIDENTIAL HOMES .. 16

9. ATTACHMENT B – 2022 BOX DAMAGE LETTER

10. ATTACHMENT C – WORK ORDER FORM

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City of Wichita 3 RFB #260241

1. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for bids from vendors and/or firms for installation of water utility service lines for the Public Works and Utilities Department. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City’s review and assessment of the bids meeting the criteria/specifications set forth herein.

2. SCOPE OF SERVICES

Service Specifications

a. The Contractors will furnish all needed materials, labor, and equipment to tap the City water main without having to shut down the water main and install a complete service line and meter setter at each address, as shown on the work order issued. The installation will conform to Engineering Standard Water Service Detail WL-102, which is attached in Attachment A (disregard the Air Release Assembly, the Typical 2” Meter Setting and the 2” Service Outlet Assembly). The location of the meter is subject to an agreement between the owner, Contractor, and the Department. All materials supplied and installed by the contractors shall comply with the specifications in this document. Taps will be made using saddles. Service lines that are not immediately connected will be sealed using one of these (a cap, a plug, electrical or duct tape).

b. The Contractor will record, in accordance with Department instructions, tap and meter setter location, materials used and provide all other information required on the Work Order form. A copy of the Work Order form is included in the specification as Attachment C.

c. The Contractors will guarantee all work done to be free of defects for a period of up two years after completion. If the Department discovers a leak, a dry set (no water), or settling of the meter box, the pipe trench, and any excavation done on the property, any defect(s) or unsafe condition during the warranty period; the Department Staff will notify the Contractor by phone or email. The Contractor has 72 hours (three calendar days) from notification to remedy the problem. If the Contractor fails to address the issue within 72 hours of notification, the Department will proceed with the repairs and the Contractor will be billed, for the repair costs incurred. The repair costs incurred shall be deducted from the Contractor’s invoice.

d. Prior to any excavation, the Contractor will call for the location of all underground utilities using the KS One Call system. The Contractor will be responsible for the repair of any damage caused to any underground utilities. If the Contractor damages an underground utility, the Contractor will notify the https://www.wichita.gov/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 4 RFB #260241 owner of that utility and will follow instructions given by the owner of the utility. The Contractor will bear all repair and restoration costs incurred for repairs to the damaged utilities.

e. The Contractor will not operate any valves on the Water Distribution system without approval by authorized representatives of the City.

f. The Contractor will protect all shrubs, trees, fences, poles, and all other assets, unless the homeowner in writing authorizes their removal. The Contractor will restore yards, driveways, drive approaches, building skirts, fences, parking lots, damage to the irrigation system, and other property disturbed during construction. The Contractor will restore turf, shrubs, flowerbeds, fences, and other yard elements to the satisfaction of property owners. All restoration work will be completed within 15 (fifteen) working days after the Work Order was issued. Failure to complete restoration within 15 working days will result in the City undertaking the work and billing the Contractor for all costs incurred.

The Contractor will act promptly to maintain and restore all disturbed surfaces. The Contractor will remove surplus material, tools, and equipment at the end of each day. The Contractor will haul away all dirt, rubbish, and excess material from the excavation site after completion of work at each location and will leave the construction site clean and pleasing in appearance. The Contractor will give the completed excavation and adjacent areas final dressing with hand rakes if necessary. Should there be a delay, the Contractor will communicate with the property owner and City staff about the delay in completing the repair and restoration work. All complaints and concerns brought to the attention of the city will be promptly addressed by the contractor.

g. The cost of paving repairs need not be included in the Formal Bid. However, at any location where paving or sidewalk must be cut and removed, the Contractor will be responsible for coordinating the installation of both temporary and permanent repairs of the damaged concrete in accordance with established procedures with the City of Wichita Public Works Department Engineering Division, Paving Inspection Section.

All sidewalks and paving removed for the service line installation, shall be made safe before the contractor leaves the job site. At minimum the following procedures must be followed if the contractor leaves the job site open and unattended: caution tape and cone off the work area.

The Contractor will provide a price quote for street cut services including street repairs and setting up traffic signs. The Contractor will charge a fair market price for the cut and repair to be billed to the Department and negotiated prior to the service line installation. The Contractor will be responsible for all traffic control device installation and removal.

h. Water Department personnel reserve the right to inspect all or any part of the installation and restoration work including, but not limited to, all materials used. For all communications on the project, Contractors shall communicate closely with the Services supervisor. Contractors’ representative shall notify the Services Supervisor when Contractors crews are at a site installing the new service line at the location.

i. Installation of water services will comply with Standard Engineering Procedure Engineering Standard Water Service Detail WL-102 (disregard the Air Release Assembly, the Typical 2” Meter Setting and

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 5 RFB #260241 the 2” Service Outlet Assembly). Copper tubing will be used on both the inlet and outlet side of the meter setting on “shorts”, and on the other side (pigtail) of the “longs”. (All pigtails must be copper.)

j. Installation of “long” water services will require tracer wire to be provided by the contractor.

k. Taps on water mains made for water service line(s) will be made directly across from the meter box at all times. Should there be any offsets it should be noted on the Work Order submitted to the city.

l. Upon completion of each service line installation, the Contractor must fill out the Work Order (WO) clearly and legibly. The completed Work Order shall be submitted to the Water Distribution office Services Supervisor. The completed Work Order shall be submitted within 15 (fifteen) working days after issuance. Failure to deliver the completed Work Order within 15 (fifteen) working days after issuance shall be considered as a delay in completion of the installation and be subject to liquidated damages of $300 per working day. The penalty shall be deducted from the invoice amount due to the Contractor. The completed Work Order shall include the required information for the location and shall be processed and closed out by city staff.

Required Work Order Information:

The following is a list of required work order information. The City reserves the right to alter these requirements at any time during the contract.

i. The Contractor’s name, Representative’s name and telephone number

ii. The work start date at the location

iii. The work completion date

iv. List of all materials used

v. Indicate water main and tap location

vi. Indicate meter box location

vii. The meter number and ERT number

viii. The meter reading on the dial

ix. The location address as shown on the service line work order

x. Any additional work done at the location

xi. Contractor shall note the tap location for the property served.

*Measurements for the location shall be taken off intersections, property corners, centerlines, and center of streets (not corners of houses)

Additional Work Order Documentation Requirements:

i. The Contractor shall provide clear before and after photographs of each service line installation site.

ii. All required photographs and Work Order information shall be compiled into a single PDF document for each Work Order.

iii. The Contractor shall e-mail the completed Work Order PDF to the Water Distribution office at

NewServiceTaps@wichita.gov (or other designated address provided by the City) in addition to submitting the physical copy required above. The e-mail submission must be made within fifteen

(15) working days after issuance of the Work Order.

iv. Failure to submit the required photographs and PDF documentation within fifteen (15) working days shall be considered a delay in completion of the installation and subject to liquidated damages as described above.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 6 RFB #260241

Job completion is defined as; new service line can be placed in service, construction area is free of excess dirt and debris, yard and site restored is completed, and no pending work remains at this location.

m. The Contractor will comply with Best Management Practices (BMPs) in accordance with the National

Pollution Discharge Elimination System (NPDES) Guidelines. The BMPs shall cover only the area excavated and worked in by the Contractor to install a new water service. Neither the Department nor the Contractor will be responsible for BMPs outside the scope of work done by the Contractor.

n. The installed water meter shall be upright, level, and the meter box shall be free of mud, dirt, and debris. The ERT device supplied will be installed using the (3-foot) rebar provided by Water Distribution. All water meter cans must be level and installed in the road right of way. If there is a sidewalk, the meter can must be between the back of the curb and the sidewalk.

o. Should there be an error, mistake or discrepancy in the information provided in the work order submitted, Water Distribution staff should contact the contractor’s rep to verify the accuracy of the information provided and submit it to city within two business days. Failure to provide the corrected information within the timeline set will result in the assessment of liquidated damages of $100 per working day.

p. The City is required to install assigned services within 15 (fifteen) working days of receiving the order from the customer. Within 3 days of receiving the customer’s order, the City will provide a work order to the Contractor. The Contractor must install the assigned services (WO) before the City’s completion date. If the Contractor encounters a situation that keeps them from meeting the deadline, the Contractor or his representative shall contact by email the following individuals: the individual (builder, plumber, etc.) listed on the work order (listed as contact) and City of Wichita Services Supervisor. The Contractor shall notify THE Services Supervisor via email, the next business day to keep the City informed of the situation. Failure to notify the requesting party and the WD staff in writing of the delay will be considered as non-compliant with bid specifications. It is imperative the Contractor communicates at all time with City staff using City email only.

q. If a Contractor fails to complete the assigned work and not fulfill the contractual obligation, in accordance with the Department guidelines, is found to be negligent, disregards the laws, substantially breaches the bid specifications; the Utilities Department shall terminate the contract with a written notice to the Contractor. Upon termination of the contract immediately, the Contractor shall be paid the contracted price for the work actually completed and upon such payment being made all obligation of the Department will be deemed as being fulfilled.

Utility Line Materials Specifications:

a. General The Department reserves the option to sell the materials needed to the Contractor should the Contractor desire and the Department has the materials available. However, the Department will not loan any material to the Contractors. Service line materials to be furnished by the Contractor under this contract includes: corporation stops, service saddles, service tubing, unions and couplings, tracer wire, copper meter setters, meter boxes, and pigtails.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 7 RFB #260241

The Department will furnish 20”x1” tapping saddles where taps on 20” water lines are to be made. The Contractor will furnish saddles for all other taps, which will be on 16” or smaller mains. Main sizes can range from 2” to 20”.

b. Corporation Stops

Inlet for corporation stops will be 1” AWWA thread. Outlet will be packing joint type for copper tubing or copper tubing size polyethylene.

Corporation stops will be Ford F1000, A.Y. McDonald 4701-22, Mueller P 15008, or Cambridge Brass 302-A4B4.

c. Service Saddles

Service saddles will be low lead bronze with silicon bronze straps and bronze nuts.

Acceptable brands and styles are Ford S90-604, Ford S90-804, Ford S-90-1204, A.Y. McDonald 3805, Mueller H13441, Mueller H13442X1, Cambridge Brass 810-750-A4, or Cambridge Brass 810-962-A4.

Brass must be low lead, in conforming to current regulations.

d. Service Tubing

(1) Plastic tubing will be Polyethylene Style 3408 or 3416, copper tubing size unless otherwise specified; high density or high molecular weight; meet or exceed the requirements of Commercial Standard CS255-63 and be NSF approved; have a minimum working pressure of 200 psi with a minimum, burst pressure of 630 psi at 23EC. Yardley, Clear Cor Pro Core is not acceptable.

(2) Copper tubing will conform to AWWA specifications 7-S-CR. All copper tubing will be typing K soft copper.

e. Unions and Couplings

Unions and couplings will be compression type with AWWA thread.

Unions and couplings to place tube will be pack joint.

Unions and couplings will conform to the following sizes, ends, and manufacturers:

1” unions, 3-part copper pack joint to copper compression:

Ford C44-44, A.Y. McDonald 4758T-22, Mueller P15403, or Cambridge Brass 118-B3B3 1” couplings, copper pack joint to outside IPT:

Ford C84-44, A.Y. McDonald 4754T-22, Mueller P15451, or Cambridge Brass 117-B4M4 1” couplings copper pack joint to inside IPT:

Ford C14-44, A.Y. McDonald 4754T-22, Mueller P15428, or Cambridge Brass 118-B4F4

f. Inserts

Polyethylene service lines will be strengthened with 1” inserts where connected to corporations, couplings, unions, or meter setters. Inserts will be stainless steel and will be Mueller 504385, Ford 52, Hays 6136, or A.Y. McDonald 6133T.

g. Meter Setters

Meter setters will be furnished with 360-degree Teflon-coated ball valves and without saddle nuts. Inlet and outlet connections will be packing joint type fitting for copper tubing size polyethylene.

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City of Wichita 8 RFB #260241

1" Setters: Ford V84 WR44-44, A.Y. McDonald 32-4 HNTT-44157094, or Mueller B2474R

h. Meter Boxes

Height: 24” Inside Diameter: 21.0” minimum, 21.5” maximum Type: unslotted Material: Polyvinyl chloride, made of Class 12364 polyvinyl chloride that conforms to the current ASTM d1784 standard, formed into a seamless tube with straight wall and minimum wall thickness of 0.432”. Box ends will be smooth and even. All surfaces of the boxes will be white in color.

Materials furnished by Water Utilities Department Contractors are responsible for picking up the City issued materials from the WD Warehouse at 1825 S.

McLean Blvd., Wichita, KS 67213. Materials must be picked up during normal business hours Monday – Friday 7:30am-4:00pm. All materials must be checked out of the warehouse and verified by City of Wichita Water Department Staff.

a. Meters and ERT’s

The Contractor as part of the service line installation will install meters and ERT’s. Meters and ERT’s will be supplied and issued by the Water Utilities’ Warehouse at the same time as the Contractor receives the work order to install a service. The Contractor will not be issued more meters and ERT’s than they are given work orders.

b. Rebar for ERT’s A ½” diameter steel rebar (3 foot) long shall be furnished along with the ERT. The Contractor is responsible for installing the rebar inside the meter box such that the rebar does not impede the removal of the meter or turning of the angle valve inside the meter box.

The ERT shall be mounted on the rebar and set vertically as high as possible and as close to the meter lid as possible without impeding the closure of the lid.

c. Meter Rings and Poly Lids

i. Meter rings will be cast 35,000 psi good gray cast iron free from impurities and foreign bodies insofar as is customary in the industry. Rings will be Wichita Water Utilities pattern, painted on all surfaces with an asphaltic base paint, or approved equal. The poly meter box lid will fit the meter ring per Wichita Specification, Standard Engineering sheet. The poly lid is manufactured by DFW Plastic.

General Specifications

a. Lump Sum Bid Items

The lump sum bid item included in the contract; the bid price for installation of new short and long water service lines. The price shall include all labor, supply of specified materials, required equipment to excavate the pipe trench, make the water tap and install the road crossing and any other items required to fully construct and complete the installation of service lines.

b. Restoration

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City of Wichita 9 RFB #260241

Contractors shall, as a condition of final payment, restore all right-of-way and adjacent private property that have been disturbed, damaged, or otherwise affected by the installation of the service line. The restoration work completed shall be equal to or better than existed prior to the commencement of construction of the service line. Such restoration shall include but not limited to: regrading and seeding and/or sodding of areas where grass was planted and growing prior to construction; provided however, such regrading and seeding of lawn areas, when completed, shall be considered to be restoration of an area to a condition equal to or better than previously existing grass growth. If the customer requires sod rather than seed, the Contractor will use sod. The Contractor shall have no responsibility to insure growth of such seeded/sodded area (s). This restoration shall be considered part of the contract work and Contractor shall be responsible for the performance of such work in the same manner as is responsible for the performance of the contract work.

The Contractor shall be responsible for the restoration of yards, driveways, drive approaches, building skirts, fences, gates, parking lots, damage to the irrigation system, and other property disturbed during the installation of the service line.

c. Communication

Good, open, and constant communication between the Contractor’s representative (s) and the City personnel is critical for successful and timely completion of the service line installation and closeout of the work orders.

All communication with City staff shall be via email. Phone conversations shall be followed up with an email to City Staff with a brief overview of what was discussed.

City Representatives:

a. Services Supervisor Sean Enyart: Senyart@wichita.gov Office: 316-838-9672

b. Billing and Meter inquiries Mandee Greer: mgreer@wichita.gov Office: 316-219-8932

Contractor’s representative shall email both to keep them informed of the start and completion date.

City representatives reserve the right to visit the job site to inspect the service line installation, clean up, and restoration work for each address/location of the new service line installation prior to closing out the work order.

All safety concerns brought to the attention of the contractor shall be fully resolved within twenty-four (24) hours of initial contact by City Staff.

d. Backfill Requirements

All trenches shall be backfilled with sand. Sand backfill material shall be flushed and shall be placed in six (6) inches maximum lifts when the trench is within alley or street right-of-way, and in 12 (twelve) inches maximum lifts when the trench is outside of alley or street right-of-way. Each lift shall be thoroughly consolidated.

mailto:mgreer@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 10 RFB #260241

All holes opened up shall be filled with sand up to one foot (1’) from the top and flushed with water and vibrated. At the meter setter, fill the hole up to the bottom of the setter. Remove all excess dirt, excavated material and debris from the job site.

All sand used for backfilling shall be clean and free of debris.

e. Underground Irrigation Systems

Properties within the project area may have underground irrigation systems (lawn sprinklers) which could conflict with the trench excavation and installation of new service lines. Contractor shall remove such components as needed during the construction of the project, salvage all sprinkler heads, valves, operators, controllers, and associated equipment for reinstallation. Portions of underground irrigation systems not in conflict with new construction shall be protected from damage.

The Contractor is to communicate with property owner to insure that work completed as part of the service line project does not adversely affect the operation of the existing irrigation system on private property. The Contractor is to coordinate final site restoration with the property owner to ensure the system is operating as previously before the service line work project commenced. All work associated with this effort will not be paid for separately.

f. Progress Meetings

Monthly Progress Meetings may be held with the contractors to discuss work progress, issues that have arisen at any site and any other relevant matters. The City reserves the right to request the frequency of meetings be increased, when deemed necessary by the Water Distribution Division Manager.

Attendance of the meetings shall be mandatory and shall consist of a minimum of one (1) company representative and members of City staff assigned to the Water Service Line Installation Project.

Detailed meeting minutes will be provided to the Contractor, for their records, via email within five (5) business days following the conclusion of the meeting.

g. Safety Equipment Contractor is responsible for furnishing and installing all required SAFETY EQUIPMENT to ensure that all open holes and excavation areas made are protected and safe at all times. The use of required shoring equipment, ladders, dewatering pumps etc. may be necessary. All pipe trenches must comply with OSHA guidelines and be made safe at all times for personnel to enter the trench and perform the required work.

All safety equipment supplied, installed and maintained shall meet/exceed and comply with OSHA requirements. All unsafe trenches or holes shall be brought to the attention of the contractor’s representatives for immediate correction.

All open holes and trenches shall be secured and cordoned off using approved orange fence at all times to protect the citizens and members of the public.

h. Start Date

The first set of work orders shall be issued to the two successful bidders within 10 (ten) working days after award of the contract to the two successful bidders.

i. Liquidated Damages

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City of Wichita 11 RFB #260241

Should the Contractor fail to complete the service line installation, all repairs and restoration work within 15 (fifteen) working days, including any written authorized extensions by the Project Manager, the Contractor shall become liable to the City of Wichita for liquidated damages at the rate of $300.00 per working day that work remains uncompleted.

Should the Contractor fail to correct any errors, mistakes or discrepancies found in the information provided in the work order submitted within two (2) working days, the Contractor shall become liable to the City of Wichita for liquidated damages at the rate of $100.00 per working day that work order remains uncompleted.

The City of Wichita shall deduct and withhold liquidated damages from any monies due or coming due to the Contractor.

By the submission of its bid for this work, the Contractor evidences and warrants to be capable of performing all work within 15 (fifteen) working days as specified in the notice to proceed. The Contractor shall be liable for and shall pay the liquidated damages as specified.

The assessment of liquidated damages as set forth in this section shall not constitute a waiver of the City of Wichita’s right to collect any additional damages in which the City of Wichita may sustain by failure of the Contractor to carry out the terms of the contract. Additional damage for delays would include, for example any claims against the City of Wichita caused by the Contractor’s failure to complete the contract in a timely manner.

j. Default Of Contract The contractor shall be considered to be in default of the contract if but not limited to the following items by the Contractor:

i. Fails to begin and complete the installation of the new water service line per the Work Order issued; all cleanup and restoration of all disturbed areas to its original condition within 15 (fifteen) working days.

All costs and charges incurred by the City, together with the cost for completing the work under the contract, will be deducted from any monies due for which may become due to the said Contractor.

k. Payment

Payment for the installation of the long and short service lines as listed in the contractor’s proposal will be made in accordance with this contract (lump sum plus any additional authorized work). The payment shall be compensation in full for furnishing all labor, materials, equipment, and appearances necessary to complete the work in a satisfactory professional manner as shown on the plans and as required in the specifications, with all connections, testing, and related work completed. Each item, fixture, piece of equipment, etc. shall be complete with all necessary connections and appurtenances as specified for the satisfactory use of the water service line. No additional payments will be made for work related to any items unless specially authorized by the Project Manager.

All invoices shall be reviewed by city staff and approved for payment barring no delays in work completion or any other issues.

l. Issuing Of Work Orders

The City does not guarantee issuing a maximum or minimum number of work order per week or month to any of the two successful bidders during the duration of the contract.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 12 RFB #260241

City reserves the right to issue the water service tap request (work orders) to either of the two contractors based on the contractor’s availability and performance level.

Refusing to accept a work order and not proceeding with the installation of the service line would be construed as default to the contract and subject to termination of the contractual agreement.

3. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to VAL FALO, vfalo@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “semi-hourly” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “semi-hourly” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

B. Bid Submission:

Bids will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., Friday, OCTOBER 23, 2026.

Bids are to be submitted through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City.

mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 13 RFB #260241

C. Evaluation Criteria:

Bid Award will be based on the Lowest and Best Total Net Bid from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts, reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be rejected. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement portal at wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

A PRE-BID CONFERENCE will be held via Teams, on Tuesday, October 13, 2026 at 9:00 a.m.

Microsoft Teams meeting Join the meeting here.

Meeting ID: 289 768 491 922 463 Passcode: r39qx6XW

Event Date Solicitation Advertised OCTOBER 6, 2026 Pre-Bid Meeting OCTOBER 13, 2026 9:00 a.m. CT Last Day for Written Question OCTOBER 15, 2026 5:00 p.m. CT Addendum Posting OCTOBER 21, 2026 Bid Due OCTOBER 23, 2026 10:00 a.m. CT City Council Approval NOVEMBER 3, 2026

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed https://wichita.bonfirehub.com/ https://wichita.gov/procurementportal https://teams.microsoft.com/meet/289768491922463?p=hwHUC0prSgK9g1LKAU

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 14 RFB #260241 these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Have a minimum of 4 years’ experience in providing similar services specified in this RFB.

2. Understanding of industry standards and best practices.

3. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

5. Registration with the Kanas Secretary of State’s Office before contract execution.

6. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

7. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

8. Provide project supervision (as required) and quality control procedures.

9. Have appropriate material, equipment and labor to perform specified services.

10. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

11. Wear company uniform or ID badge for identification purposes.

12. Meet local, state, and federal guidelines as applicable.

F. Bid Requirements:

1. Completed Bonfire Portal (wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid when requested will be calculated by aggregate total (Group 1 total + Group 2 total = Aggregate Bid Total Price). No other pricing or miscellaneous charges will be submitted outside of the ONE (1) Group.

4. Exceptions to any part of this document clearly delineated and detailed.

5. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities:

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access(es) for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Debriefing:

The City of Wichita encourages solicitation respondents to learn, grow, and improve their competitiveness for City procurement opportunities. In the event of an unsuccessful solicitation response, solicitation respondents may request a debriefing regarding the selection process from the project manager and the buyer/purchasing representative identified in the solicitation document. The City of

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 15 RFB #260241

Wichita Purchasing Office may be directly contacted at (316) 268-4636 for assistance regarding the debriefing process.

I. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g. the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Procurement Portal, wichita.gov/procurementportal, for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site wichita.gov/purchasing. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 16 RFB #260241 written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g. reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision.

Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the…