1-22-68-19B_-_User_Instructions,_Supplement_8.docx

Department of General Services Procurement Division 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION

Contract (Mandatory) Contract Number 1-22-68-19B Contract User Instructions, *Supplement 8*

Page 12 *04/18/2025* State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks, *, and deletions are enclosed in brackets, [].

MANDATORY

*Supplement 8* *(Incorporates Supplements 1 – 8)*

The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 6/21/2022) (https://www.dgs.ca.gov/-/media/A6E6D65690284867BCEBF3288AC31C5B.ashx)

Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION

Mailing Address:

2874 S. Cherry Ave.

Fresno, CA 93706 Fax/Email:

Fax: (208) 995-2918 Email: tratliff@suburbanpropane.com

Contact Information:

Suburban Propane, L.P.

Tammy Ratliff

Phone: (208) 995-2915 ext. 10 Email: tratliff@suburbanpropane.com

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES

· Article 7: Contract Items language has been updated.

· Article 33: GenAI language has been updated.* *04/18/2025*

· Front Page: Contract term extended.

03/19/2025

· Article 12: Blanket Orders language has been updated.

· Article 32: Vetted Forms/Certifications language has been updated.

· Article 33: Exemption to Gen-AI Procurement Procedures language has been added.

· Attachment C – Delivery Location Addresses have been updated.

07/30/2024

· Front Page: State Contract Administrator has been changed from Sallianne Salinas to Jamie Boes.

· Article 21: State Contract Administrator has been changed from Sallianne Salinas to Jamie Boes.

· Attachment C – Delivery Location Addresses have been updated.

02/12/2024

· Attachment C – Delivery Locations have been updated.

08/22/2023

· Attachment C – Delivery Locations have been updated.

01/11/2023

· Attachment C – Delivery Locations have been updated.

12/20/2022

· Article 12 – Purchase Execution # 3 – Blanket Orders language has been updated.

· Attachment C – Delivery Locations have been updated.*

11/16/2022

9/30/2022

All other terms and conditions remain the same.

TABLE OF CONTENTS

SCOPE

The State’s contract with Suburban Propane, L.P. (Contractor) provides Liquefied Petroleum Gas (LPG) at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-68-19B. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Liquefied Petroleum Gas to the State for Cal Trans Districts 3, 4, 7, 10, 11, and 12 (Standard Delivery Locations).

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract will expire at the end of the current contract term.

CONTRACT USAGE/RULES

State Departments

· The use of this contract is mandatory for all State of California departments.

· State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.

· Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at pams@dgs.ca.gov.

· State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

Local Governmental Agencies

· Local governmental agency use of this contract is optional.

· Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

· Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract. Any local governmental agencies desiring to participate shall be required to adhere to the same responsibilities as do State departments and have no authority to amend, modify or change any condition of the contract.

· A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES

1. State Departments The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

Local Governmental Agencies For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to 1.25 percent of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the local governmental agency’s purchase price, nor invoiced or charged to the local governmental agency. All prices quoted to local governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION

There is no SB/DVBE off ramp associated with this contract.

EXEMPT PURCHASES

There are no exempt purchases associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE

Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

CONTRACT ITEMS

All available line items and associated prices are listed on Attachment A – Contract Pricing, Standard Delivery Locations.

A. Cost Structure:

The contract price is comprised of two (2) factors; Butane Propane Newsletter (BPN) and Contractor’s differential. The result composite cost is the contract cost per unit.

The contract composite price, or contract price, will be calculated as follows:

BPN PRICE + DIFFERENTIAL = COMPOSITE PRICE

(Provided by DGS using the (Price Listed on weekly BPN Newsletter) Attachment A – Contract Pricing)

B. Weekly Butane Propane Newsletter (BPN):

The State will use the information from the weekly Butane Propane Newsletter (BPN) to determine the price per gallon for the LPG. This information will be posted by the State Contract Administrator on a weekly basis (See Publication Posting). To determine base price of LPG, the State will use the sections identified as *“Midstream Energy”* and “AePex Energy”.

For invoicing purposes, the price per gallon will be based on the three markets identified below:

· AePex Energy - Los Angeles,

· Aepex Energy – San Joaquin, and

· *Midstream Energy* – San Francisco.

Contractor shall use the BPN market price per gallon, from the DGS-PD’s weekly posting, in the appropriate counties as defined in Attachment D, Caltrans Districts County Defined. If the BPN publication is modified, the State reserves the right to re-establish the base price calculation method or cancel all or part of the contract without prejudice against any part to the contract.

C. Publication Posting:

The DGS-PD tracks and monitors fuel changes on a weekly basis. The State Contract Administrator will prepare the weekly BPN LPG base prices using the following three (3) areas: *Midstream Energy* – San Francisco, AePex Energy – San Joaquin Valley, and AePex Energy – Los Angeles. The weekly LPG postings will be posted every Thursday afternoon for the following week at https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Liquefied-Petroleum-Gas-Fuel-Postings?search=fuel%20postings

The website will contain the weekly postings for the last four (4) weeks. For historical weekly fuel postings not contained on the website, please contact the State Contract Administrator.

D. Additional Charges:

1. Emergency Deliveries: Deliveries requested outside the regular working hours of 8:00 a.m. to 5:00 p.m. and State observed holidays shall be considered an emergency. Orders may be placed by telephone, followed by a Purchase Order (Std. 65) sent to the Contractor by facsimile, email, or US mail. Emergency deliveries of minimum quantity shall be made within one (1) calendar day ARO by the Contractor. Emergency delivery invoice must accompany the fuel invoice for payment of the emergency delivery fee. The emergency delivery charge shall not exceed $120.00 per delivery.

2. Detention Charge: During normal delivery hours of 8:00 a.m. to 5:00 p.m. the Contractor’s truck, upon arrival, shall be admitted to the delivery site without delay. If the Contractor attempts to deliver fuel to a delivery site and the Contractor’s truck is detained at the delivery site for reasons such as locked gates, unavailable receiving personnel, etc., caused by the ordering agency the Contractor shall be entitled to a detention charge for time. Detention time shall be invoiced separately and supported by appropriate documentation (delivery logs, contact names, etc.). A detention time invoice must accompany the fuel invoice for payment of detention time. The detention charge shall not exceed $2.50 per minute and is not to exceed $150.00 per delivery.

3. Trip Charge: During normal delivery hours of 8:00 a.m. to 5:00 p.m. the Contractor’s truck, upon a scheduled arrival, shall be admitted to the delivery site without delay. If the Contractor attempts to deliver fuel to a delivery site and is not admitted to the delivery site for reasons beyond the Contractor’s control and caused by the ordering agency, the Contractor shall be paid a trip charge fee. The trip charge fee shall be invoiced separately and supported by appropriate documentation (delivery logs, contract names, etc.,). The trip charge invoice must accompany the fuel invoice for payment of the Trip Charge fee. The trip charge fee shall not exceed $250.00 per delivery.

4. Late Delivery Charges: The parties to the agreement acknowledge that the ordering agency shall incur actual damages should the Contractor fail to deliver LPG fuel as specified in the contract delivery requirements. Late delivery charges must be supported by appropriate documentation (delivery logs, contract name etc.). It is agreed that the Contractor will pay the ordering agency ten cents ($0.10) per gallon, per order, for late delivery of fuels and the ordering agency will notify the Contractor to make an adjustment to be reflected on the invoice. Normal delivery working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, except State observed holidays.

5. Standing Time: The State shall be entitled to Standing Time for the purpose of unloading of not more than one (1) hour at no charge. A charge of $1.00 per minute shall be assessed for Standing Time in which the carrier’s equipment, through no fault of the carrier, is detained in excess of the one (1) no charge hour. Start time shall begin with the carrier has arrived at the property/facility. End time shall conclude when carrier disconnects or is finished loading fuel into the tank. Ordering agencies shall not be charged for time in excess of the one free hour actually spent in the offloading of fuel. Charged time shall be supported with the appropriate documentation containing a description and/or reason for detainment of the carrier’s equipment for payment to be processed, the Standing Time billing, with appropriate documentation, must accompany, on a separate invoice, the fuel billing.

SPECIFICATIONS

All products offered must meet or exceed Attachment B – Specifications, entitled Liquefied Petroleum Gas as per State of California Specification #6380-5973, dated 01/26/2022.

CUSTOMER SERVICE

Contractor will provide office and personnel resources for responding to requests, including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM (PT).

PRODUCT SUBSTITUTION

Contractor’s proposed product must be available for the entire contract term. If, during the contract term, specific contract line items are no longer available, Contractor may propose substitute product that either meets of exceeds the minimum requirements. Product substitution shall be in accordance with the General Provisions rev 06/21/2022), Article 16 entitled “Substitutions”.

PROMOTIONAL PRICING

The Contractor shall immediately notify the State Contract Administrator of all manufacturer’s price declines and ordering agencies shall receive full benefit of such declines.

PURCHASE EXECUTION

1. State Departments Std. 65 Purchase Documents State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx) (select STD Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

· Agency Order Number (Purchase Order Number)

· Ordering Agency Name

· Agency Billing Code

· Purchasing Authority Number

· Leveraged Procurement Number (Contract Number)

· Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)

· Line Item number

· Quantity

· Unit of Measure

· Commodity Code Number

· Product Description

· Unit Price

· Extension Price

FI$CAL Purchase Documents State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.

Blanket Orders The use of blanket purchase orders against this statewide contract are allowed. Ordering agencies issuing blanket purchase orders must adhere to the following guidelines:

a) The order does not cross into Fiscal Years.

b) The order is only used for items on the contract.

c) The order does not exceed the contract period.

d) All orders placed against the blanket purchase order must be in writing.

e) When funds are exhausted a new order is issued.

f) The order is issued only to one contract supplier.

All orders placed against the blanket purchase order (BPO) shall be invoiced at the current contract price at the time the individual order is placed. BPOs should not include a contract unit price, however, if the BPO specifies a contract unit price, an amendment to the BPO is required.

Local Governmental Agencies Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number and Billing Code which are used by State departments only).

MINIMUM ORDER

Minimum delivery quantity shall be 60% of tank capacity. Request for delivery shall state which tank(s) are to be filled at each location. Deliveries for less than the minimum order quantity shall be delivered at the contract price plus a “PREMIUM” of not more than ten ($0.10) cents per gallon.

For payment to be processed the Less Than Minimum Delivery Fee billing must accompany, on a separate invoice, the fuel billing. If ordered amount meets the minimum order requirement, but upon delivery, the tank will not hold the minimum order quantity, the Contractor may charge the Premium for Less Than Minimum Delivery on the amount delivered.

Deliveries for less than the minimum order quantity required for “TANK TESTING” will not be purchased against any contract resulting from this solicitation.

ORDERING PROCEDURE

Ordering agencies are to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:

· U.S. Mail

· Facsimile

· Email The Contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION

U.S. Mail:

Suburban Propane, L.P.

2874 S. Cherry Ave.

Fresno, CA 93706 Facsimile:

(559) 486-8019 Email:

tratliff@suburbanpropane.com

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE

The Contractor shall accept orders from any ordering agency. The Contractor shall not accept purchase documents for this contract that:

· Are incomplete

· Contain non-contract items

· Contain non-contract terms and conditions The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.

ORDER RECEIPT CONFIRMATION

The Contractor will provide ordering agencies with an email or facsimile order receipt confirmation within two (2) business days of receipt of purchase document. The Order Receipt Confirmation shall include the following information:

· Contractor’s Order Number

· Ordering Agency Name

· Agency Order Number (Purchase Order Number)

· Decsription of Goods

· Purchase order total cost

· Anticipated delivery date

DELIVERY SCHEDULES

Delivery for orders placed against this contract shall be in accordance with the following:

1. Locations Deliveries are to be made to the location specified on the individual purchase order.

Please see Attachment C – Delivery Location Addresses.

Schedule Delivery of ordered product shall be completed in full within three (3) working days after receipt of an order, (ARO) unless otherwise agreed to by the ordering agency. Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibility to check with each facility for their specific delivery hours before delivery occurs.

The Contractor must notify the ordering agency within twelve (12) hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Confirmation.

Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM.

Security Requirements Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures for delivery drivers.

Security procedures may vary from facility to facility. The Contractor will be responsible for contacting the secure location for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.

Delivery Equipment Contractor will be required to make deliveries at the time specified in vehicles suitable for each individual location. These vehicles shall be equipped as required by applicable laws, rules or regulations with all components, such as connectors and hoses of the proper size, length, etc., necessary to successfully complete delivery. A filler hose adapter shall be used to ensure proper connection to the tank. Safety checks shall be conducted by the delivery driver to determine there are no leaks.

Many of the delivery locations are semi-remote, and access may only be possible over narrow winding unpaved roads. These roads may often limit delivery to trucks without trailers and in some instances smaller than normal trucks may be required. During the winter or periods of inclement weather, making deliveries may be especially difficult. A lack of familiarity with a delivery location will no way relieve a Contractor from their responsibility to fulfill the terms and conditions of the contract.

All delivery vehicles and/or trailers must have accurate metering equipment to enable State Personnel to verify quantities delivered.

Modification of Contract Delivery sites may be added, changed, or deleted as deemed necessary by DGS-PD.

To add, delete or change delivery location (s) departments must complete Attachment D, Delivery Addition Location Request Form and submit it directly to the State Contract Administrator.

Differentials for added locations and/or tank changes shall be consistent with prices for the district they are being added to.

Allocations In the event the Contractor’s supply of awarded items is reduced for reasons beyond the Contactor’s control to a level which prevents the supply of the State’s requirements in full, the Contractor agrees to supply the State no less than a proportionate share delivered to similar accounts, unless Federal Regulations require otherwise

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the Contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the Contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

FREE ON BOARD (F.O.B.) DESTINATION

All prices are F.O.B. destination; freight prepaid by the Contractor, to the ordering agency’s receiving point. Responsibility and liability for loss or damage for all orders will remain with the Contractor until final inspection and acceptance, when all responsibility will pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS

Contractor shall provide Bill of Lading (BOL) with each fuel delivery.

All shipments shall be in accordance with the General Provisions (rev 6/21/2022), Article 12 entitled “Packing and Shipment”.

SAFETY DATA SHEET

The Contractor shall provide a Material Safety Data Sheet (MSDS) for products subject to Title 8 of the California Code of Regulations (CCR), section 5194, Hazard Communication and all legally required special handling/packaging documentation with each LPG delivery. Contractor shall provide copies of the MSDS and special handling/packaging documentation via email to the State upon the State’s request.

CONTRACT ADMINISTRATION

Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.

Attn: Jamie Boes 707 Third Street, 2nd Floor, MS 201 West Sacramento, CA 95605 Suburban Propane, L.P.

Attn: Tammy Ratliff 533 E. Riverside Dr. #204 Eagle, ID 83616

PRODUCT RECALL PROCEDURES

The Contractor shall provide product recall notification, regardless of level, in writing to the State Contract Administrator and each ordering agency through the most expedient method possible. The notices, at a minimum, shall include a complete product description and/or identification, contract number, delivery order number and disposition instructions.

The Contractor shall issue replacement of product or credit for any product removed or recalled. Each ordering agency shall have the option of accepting either replacement product or credit in exchange for recalled/removed products.

INVOICING

Invoices shall be submitted to the ordering agency within seven (7) calendar days from the date of delivery. Ordering agencies may require separate invoicing, as specified by each ordering agency. Invoices will contain the following information:

· Contractor’s name, address and telephone number

· Leveraged Procurement Agreement Number (Contract Number)

· Agency order number (purchase order number)

· Item and commodity code number

· Quantity purchased

· Contract price and extension

· State sales and/or use tax

· Prompt payment discounts/cash discounts, if applicable

· Totals for each order

PAYMENT

1. Terms Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

CAL-Card Use State departments may use the CAL-Card for the payment of invoices. Use of the CAL-Card requires the execution of a Purchasing Authority Purchase Order (Std. 65) in accordance with Article #12, Purchase Execution and must include all required documentation applicable to the purchase.

The CAL-Card is a payment mechanism, not a procurement approach and, therefore, does not relieve State departments from adhering to all procurement laws, regulations, policies, procedures, and best practices, including those discussed in the State Contracting Manual (SCM) Volume 1 and Volume 2. This includes but is not limited to the application of all sales and use tax laws, rules and policies as applicable to the purchase.

Payee Data Record Each State department’s accounting office must have a copy of the Contractor’s Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the Contractor for copies of the Payee Data Record.

CAL-CARD INVOICING

All CAL-Card invoices are to be processed separately from other payment methods and include the elements identified in Article #25, Invoicing. CAL-Card invoices shall be submitted to the CAL-Card account holder. The total invoice amount for each CAL-Card order must reflect a zero (0) balance due or credit, if applicable, and state “paid by CAL-Card”.

This website contains additional information regarding DGS-PD’s CAL-Card program (https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Enroll-in-CAL-Card-Program-for-Government-Entities).

CALIFORNIA SELLER’S PERMIT

The California seller permit number for the Contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov. State departments must adhere to the file documentation identified in the State Contracting Manual Volume 2.

WARRANTY

Warranty requirements shall be in accordance the General Provisions (rev 06/21/2022), Article 19 entitled “Warranty”.

INSURANCE REQUIREMENTS

The Contractor must maintain in force applicable insurance in accordance with the Non-IT General Provisions (rev 6/21/2022), section 21 entitled “Insurance.” Contractor shall furnish an insurance certificate evidencing required insurance coverage acceptable to the State within five (5) working days of request.

RANDOM SAMPLE COMPLIANCE REVIEW

The State may, at any time, take a sample of the delivered LPG and independently determine the quality of the LPG using test methods listed in 13 CCR §2292.6. If the test results indicate the fuel is non-compliant with the specification, the Contractor shall be responsible for all costs related to the test analysis, removal, and disposal of non-compliant fuel from affected site storage tanks. Contractor shall replace the delivered LPG free of charge with LPG that meets the specification. Failure to comply with these requirements may be considered a breach of contract and subject the Contractor to Non-IT General Provisions (rev 6/21/2022), paragraph 26 entitled “Rights and Remedies of State for Default”.

RECYCLED CONTENT

There is no recycled content associated with this contract.

SB/DVBE PARTICIPATION

There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

VETTED FORMS/CERTIFICATIONS

The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:

· Bidder Declaration Form (GSPD 05-105)

· DVBE Declaration Form (DGS-PD 843)

· Darfur Contracting Act Form

· California Civil Rights Certification Form

· Iran Contracting Act Certification

· Russian Sanctions Agreement

· Federal Debarment State departments should make a notation of this within their procurement file.

*GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT PROCEDURES

GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract. Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.*

ATTACHMENTS

Attachment A – Contract Pricing, Standard Delivery Locations Attachment B – Specifications, #6380-5973, dated 01/26/2022.

Attachment C – Delivery Location Addresses, Supplement 6 Attachment D – Delivery Addition Location Request Form Attachment E – Caltrans Districts County Defined image1.jpeg