1-1-2026 WCSD EHS Field House CM GC (at-risk) RFP.docx

Washington County School District Request for Proposal CM/GC (CM at Risk) – Athletic Field House at Enterprise High School

I. GENERAL

A. Intent of Request for Proposal (RFP) The purpose of this RFP is to solicit competitive proposals from qualified firms for a Construction Manager (at risk)/General Contractor (CM/GC). Firms must be licensed and certified as applicable in the State of Utah, to construct a new 11,000 square foot Athletic Field House at Enterprise High School per design from NWL Architects. The CM/GC will work closely with the Washington County School District Facilities Director and NWL Architects, through the design phase, providing cost estimates, schedules and feedback of design details, phasing, and availability of materials selected. CM/GC will also monitor the bid climate and recommend the optimal bidding schedule to the design team.

B. Other Requirements

1. Proposals Submitted on a Timely Basis All sealed proposals must be received by: 2:00 PM MST, August 4, 2026

2. Submission of Proposals Sealed proposals must be submitted to the Washington County School District office, ATTN: Mark Hoss, WCSD Purchasing Coordinator, at the following address:

Washington County School District

Any proposals submitted at any other location and /or times will be deemed non-responsive and returned unopened.

3. Proposal Response Please submit one (1) copy of the proposal for the evaluation committee.

Please submit one (1) copy of all “Proposal Response Forms” in a separate sealed envelope. Additionally, an electronic copy of all documentation must be submitted on a removable USB drive.

4. Late Proposals Unacceptable Any proposal received after the deadline will be deemed non-responsive and will not be considered for evaluation.

5. Faxed Proposals Unacceptable Faxed or emailed copies of this proposal will not be accepted and will be deemed non-responsive and will not be considered for evaluation.

6. Evaluation of Proposals Proposals will be evaluated by the evaluation committee after submission in accordance with Utah Code 63G-6A-707. It is anticipated that evaluations will be completed and awarded by the School Board Meeting on the evening of August 10, 2026.

C. Clarification of Proposal The district may request formal written clarification of any portion of the proposal at any time.

D. Washington County School District Contacts

1. Inquiries and Questions to RFP All inquiries and questions related to this Request for Proposal must be submitted on the original posting on the U3P Portal. Phone calls and emails will be referred to the original posting.

2. Other Contacts Prohibited No other Washington County School District employee or Board Member should be contacted concerning this RFP during the selection process. Failure to comply with this requirement will result in disqualification.

E. Right of Rejection Washington County School District reserves the right to accept or reject any or all proposals and to waive any formality, informality, irregularity or technicality in any proposal. The District also reserves the right to call for new bids if their interests or convenience are better served by such course. If any portion of the above terms are not acceptable it is the bidder’s responsibility to state so in writing. All bids are subject to the approval of the school district business administrator and the board of education.

F. Addenda to RFP If it becomes necessary to revise this RFP in whole or in part, an addendum will be provided to all proposers of record through U3P.

G. Firm Proposal An official of the firm must sign proposals, if the proposer is a company, authorized to bind the company to a contract. Conditions must be firm for a period of thirty (30) days from the due date of this RFP.

H. Conflict of Interest Disclosure All proposals must list agent or other relationships between the Washington County School District and any company, contractor, or other agency where the potential for a real or perceived conflict of interest may arise while providing services to the Washington County School District.

I. Assignment of Contractual Rights It is agreed that the successful offeror shall not assign, transfer, convey or otherwise dispose of the contract of its right, title or interest in, or any part thereof, without previous written consent of Washington County School District J. Project Scope The Washington County School District intends to construct a new Athletic Field House at Enterprise High School. The anticipated square footage will be approximately 11,000 sf. It is anticipated that the project will begin construction approximately June 2027 with anticipated occupancy in July 2028. The following preliminary design materials have been provided to assist the CM/GC in formulating their proposal:

· Site Plan (Dated April 9, 2026)

· Floor Plan (Dated April 9, 2026)

· Design Narrative (Dated May 1, 2026)

K. Project Schedule (may be adjusted based on CM feedback)

· Project Design / Preconstruction Phase Services Schedule: August 2026-April 2027 (Nine Months)

· Bid Documents 100% Complete & Ready for Sub/Supplier Bids: April 2027

· Targeted Official Bid Date: May 2027

· GMP Completed & Submitted to WCSD for Review: Date June 2027

· WCSD Board Meeting Review & Acceptance of GMP: June 2027

· Contractor Mobilize & Start Date: July 2027

· Final Completion Date: July 2028

L. Fixed Limit of Construction Costs The Fixed Limit of Construction Costs (FLCC) for this project is currently $4,125,000. ($375 psf)

M. Submittal Requirements Please respond to each of the items below and provide a tab for each heading requiring submittal information in the order listed.

A. CM/GC Firm’s Statement of Experience/Qualifications

1. Provide a list of CM/GC projects administered over the last 15 years as well as the experience and qualifications of the CM/GC and the project team key individuals as identified in the management plan. Include a description of each member of the team; including qualifications, certifications, and experience as it relates to school district projects. Project team members shall be agreed upon between the CM/GC and Washington County School District prior to entering into a contract. This team shall not be changed throughout the project unless agreed upon by both the CM/GC and Washington County School District. Failure to adhere to this may be grounds for termination of the contract. Please provide the names of the project manager and superintendent you intend to assign to this job.

2. Please list all public education (P-12) school district projects completed of similar scope and size within the last 10 years.

3. Please list similar projects of scope and size that have been completed as a CM/GC and the project team with emphasis on tilt construction, architectural metal panels and framing. When listing similar projects, include information to indicate the dates, size, firm worked for at the time and what the responsibility of each individual was for the project. Include a minimum of the five (5) most recent projects, with references, including Company/Organization name, Contact name, phone number and email address, etc.

4. Please provide the experience and special qualifications of the team that are applicable to this project(s) and/or are part of the project specific selection criteria.

5. Please explain your firm’s ability to perform services as reflected by workload and the availability of adequate personnel, equipment, and facilities to perform the services expeditiously.

6. Please provide your firm’s present level of professional liability insurance coverage for the firm, including errors and omissions insurance.

7. Please list any litigation, arbitration, or other alternative dispute resolution proceedings your firm has been involved in with an owner within the past ten years.

8. Other pertinent information regarding qualifications and performance data that may be requested by Washington County School District.

B. Management Plan The Management Plan should be concise yet contain sufficient information for evaluation. For the project and/ or services outlined in this document, describe how you plan to accomplish the following project control and management issues:

1. How the construction of the project will be managed, including items such as security and safety controls, and coordination with Washington County School District.

2. A proposed construction schedule for the project is listed.

3. Project specific criteria; risks that have been identified from the RFP, additional risks that the team has identified for each project, and how those risks will be mitigated.

4. Attendance at all pre-construction meetings.

C. Licensure

1. CM/GC firms and their employees shall comply with and require all of their subcontractor’s employees to comply with, the licensure laws of the State of Utah. All RFPs must include proof of a valid Utah contractor’s license at the time of submission.

D. Termination or Debarment Certifications

1. CM/GC firms must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. The firm must also certify that neither the firm nor its principals have been terminated during the performance of a contract or have withdrawn from a contract to avoid termination. If the firm cannot certify these two statements, the firm shall submit a written explanation of the circumstances for review by the Washington County School District. Firms are to submit these certifications with their RFP.

E. Cost Proposal, Fee Schedule, and Markups

1. Cost Proposal (Submitted Separately):

Each CM/GC shall carefully examine the RFP and shall include in the proposal the cost of all items required by the RFP. If the contractor observes that portions of the Contract Documents are at variance with applicable law, building codes, rules, regulations or contain obvious erroneous or uncoordinated information, the CM/GC shall promptly notify the specified Washington County School District Representative and the necessary changes shall be accomplished by addendum before the RFP opening.

The Proposal Breakdown Form, bearing original signatures, must be typed or handwritten in ink on the General Conditions and Fees Breakdown Form provided in the procurement documents and submitted in a separately sealed envelope at the location specified below prior to the deadline for submission of cost proposals indicated on the Project Schedule. CM/GC is required to enter an amount on each line item on the General Conditions and Fees Breakdown Form if they intend to be compensated for the item. Do not indicate that this will be bid later or paid for by a sub-contractor.

Washington County School District will not pay the CM/GC or any sub-contractor for any General Condition items for which an amount has not been entered on the form.

2. Fee proposal The Fee Proposal shall be included on the Proposal Response forms (See Attachment) and must be submitted in a sealed envelope separately from the rest of the proposal documents.

Note: All overhead fees for construction change orders up to $50,000 will be limited to 10% for the sub- contractor and 5% for the CM/GC. If the CM/GC is self-performing work, the overhead fee will be limited to 15%.

For change orders exceeding $50,000, the subcontractor will be limited to 7% and 3% for the CM/GC. If the CM/GC is self-performing work, the overhead will be limited to 10%. These percentage fees represent the total fees to be paid for change orders.

The CM/GC fee submitted as part of this bid shall not be added to the fees listed above.

Information Only If the awarded CM/GC intends to self-perform any of the construction functions which will be bid by sub-contractors, the CM/GC will be required to submit a bid for each item the CM/GC intends to self-perform.

These bids will be due twenty-four (24) hours prior to the bid opening of the subcontractors.

Such bids will be received by Washington County School District or by NWL Architects.

The cost of any work that is self-performed will be part of the established GMP.

All bids will be compared to all other bids, and the highest-ranking proposal that most closely meets the needs of Washington County School District will be referred to the Washington County School Board for contract to provide the service(s).

3. Guaranteed Maximum Price (GMP) The Guaranteed Maximum Price shall include all fees and percentages required by this RFP, as well as the costs for General Conditions and all work as required in the Contract Documents. Please note that should the work be completed in project phases and bid packages, the successful CM/GC will be required to submit a GMP for each of these phases and packages of the Work. The sum or total of all the GMP’s for these phases of the Work shall be the final GMP. In addition to the pre- construction fee, all other GMP’s for the phases of the Work shall become part of the CM/GC.

N. Insurance Washington County School District will provide Builder’s Risk Insurance. CM/GC will be required to provide Professional Liability and Workers Compensation insurance for their employees. Sub-contractors will be required to do the same.

O. Bond

Offering Contractors will be required to provide evidence of 100% payment and performance bonds for the Fixed Limit of Construction Cost (FLCC) with their proposal. Please provide evidence from your assurance company that capacity to meet bonding requirement for the FLCC is available in order to be a qualified bidder.

P. Discussions with Offerors An oral presentation by the three (3) highest ranking Offeror’s to clarify and/or present their proposal MAY be required at the sole discretion of the Washington County School District. However, the District may award a contract based on the initial proposals received without discussion with the Offeror. If oral presentations are required, they will be scheduled after the submission of proposals. Oral presentations will be made at the Offerors expense.

Q. Best and Final Offers Pursuant to Utah State Code 63G-6A-707.5 the Washington County School District may authorize the use of a Best and Final Offer situation.

R. Award of Contract The contract(s) to be entered into between the successful CM/GC and Washington County School District will include the following forms and documents from the American Institute of Architects (AIA) which will govern the course of construction of the projects:

Manager as Constructor

S. Weighted Criteria The following criteria will be used in ranking each proposal. The contractor that is ranked the highest will represent the best value for Washington County School District. The criteria are not listed in any priority order. The selection committee will consider all listed criteria in performing a comprehensive evaluation of the proposal. The scores will additionally be weighted by the number of evaluation committee members.

*Evaluation of fee proposals:

Proposed fees will be evaluated based on the cost proposal as a portion of the total cost of the anticipated budget.

CM/GC with the Lowest Preconstruction Costs, Monthly Supervision Fees, Bond Premiums and CM Fee will receive the full 35 Points.

*Monthly supervision fees will be calculated according to the proposed timeline stated in Paragraph K.

All other CM/GC proposals will receive a percentage of the 40 points based on the following formula:

(FLCC - Bidders Fee/FLCC – Low Bid) x 35 = Next CM/GC points awarded.