018_State+Contract+Summary-Updated.docx

ND STATE CONTRACT INFORMATION

300 Bilmar Drive Ste 100 Pittsburgh, PA 15205 Contact: Maria Gramling, maria@trianglesystems.net 412-937-9656

CONTRACT INTRODUCTION

This contract is for the printing of coupon books. This contract is for ND Housing and BND.

MANDATORY

This is a mandatory state contract. If this state contract does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.

PURCHASING CARDS

The Purchasing Agency may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency.

ORDER PROCESSING

a. Contractor will have the ability to receive orders online, either from email or other submission to secure website.

b. Contractor will not charge for File Transfer Protocol (FTP) for electronic submission of orders.

PRODUCTION OF COUPON BOOKS, GENERAL DESCRIPTION

Standard Book consists of front & back cover, 12 coupons and a standard change of address insert (see Attachment A). Books are to be side stitched with binders tape on binding edge. Coupons are to be perforated with the stub remaining in the booklet. Coupons are be printed black and one PMS ink color, 2/0. Coupon paper must be 24# white bond. Covers of books are to be white, 80# gloss text. Front cover is to print black & one PMS ink color over one PMS ink color (2/1). Back cover is blank.

a. Coupons are to be imprinted with MICR ink encoding.

b. Separate designs/artwork for each coupon book type.

c. Final book size– trim to 8” x 2 ¾” or 7" X 2 ¾” (with bleeds) -depending on ordering agency.

d. Coupon Size- 6” x 2 ¾”. (Actual coupon size, regardless of final book size).

e. Front cover to be imprinted with logo.

f. Complete return address printed on each coupon in book.

g. The name/address change form insert must specify home phone # and work phone # blanks provided for user to enter specific information.

h. Imprint of any applicable late penalty information on each coupon.

i. Production Journal (Listing update of the status of coupon books ordered).

OPTIONS FOR COUPON BOOKS

a. Set of self-adhesive, detachable return labels. (Gummed or crack and peel).

b. Additional coupon sheet per book (price per sheet).

c. ACH notice and form (see Attachment B).

d. Privacy notice (see Attachment C).

e. Web notice (see Attachment D).

f. Payment options information (see Attachment E 1 & E2).

g. Printing of fee schedule on inside back cover (see Attachment F).

h. Principal Balance Disclosure page (see Attachment G).

i. Seasonal or other advertising messages.

COUPON BOOK PRODUCTION TIME/DELIVERY DATES

a. Method of ordering: Must be able to receive orders via online.

b. Normal Turnaround Time must be two business days from receipt of electronic input data file.

c. Turnaround of 7 working days is acceptable for volume exceeding average daily production.

d. Coupon books are to be mailed directly to customer, by Contractor, as directed by purchasing agency.

e. Billing of books directly to purchasing agency. Vendor is to bill each purchasing agency direct. Currently, the purchasing agencies are: North Dakota Housing and the Bank of North Dakota.

PRICING

(Unit Price x Qty)

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