05-EXHIBIT_2-PRICING.pdf
PDF 214 KB Posted
- Attached to
- 81st Annual Educational Conference Contract
- Solicitation number
- EV00000622
- Issued by
- Tulsa County, Oklahoma
About this file
This is a pricing exhibit document for the Oklahoma Tax Commission's Ad Valorem Educational Conference facility and lodging requirements for 2025, 2026, and 2027. The document outlines meeting room requirements including a pre-conference room for 150 guests, a smaller meeting room for 15 guests, secured registration/supply rooms, and main conference space for up to 550 guests. The conference runs Monday through Friday each year, with half-day rates required for Monday and Friday, and full-day rates for Tuesday through Thursday with exclusive OTC use of all meeting spaces.
The pricing structure includes meeting room rates, break service charges for 200-400 attendees with four breaks per day, audio/visual equipment charges (speaker systems, microphones, projectors, screens), and internet service charges with basic wireless access for up to 400 concurrent users and enhanced speeds for up to 20 users. Individual room rates are to be established within GSA rate limits for single, double, triple and quadruple occupancy. All pricing must be specified separately for each year 2025-2027, with blank spaces provided for vendors to input their proposed rates.
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EXHIBIT 2 – PRICING
Lodging/Conference Facility to Conduct the Annual Oklahoma Tax Commission Ad Valorem Educational Conference 2025 (2026 & 2027)
Charges for the first year (If each year will be different, please specify):
1) MEETING ROOMS RATES
• CHARGES FOR 2025
Monday - Half Day Rate Charge for 2025 __________ o Includes pre-conference meeting room (provides set-up for up-to 150 guest) o Smaller meeting room (provides set up for up-to 15 guest) o Secured Registration/ supply room included and a smaller storage room o Information area included
Tuesday, Wednesday, Thursday - Daily Rate Charge for 2025 __________
(INCLUDE ALL MEETING ROOMS - EXCLUSIVE USE BY OTC)
Friday – Half Day Rate Charge for 2025 __________ o Includes meeting room(s) use (provides set up for up-to 550 guest) Name, size and description of room(s) provided o Includes Secured Registration/ supply room included
• CHARGES FOR 2026
Monday - Half Day Rate Charge for 2026 __________ o Includes pre-conference meeting room (provides set-up for up-to 150 guest) o Smaller meeting room (provides set up for up-to 15 guest) o Secured Registration/ supply room included and a smaller storage room.
o Information area included.
Tuesday, Wednesday, Thursday - Daily Rate Charge for 2026 __________
Friday – Half Day Rate Charge for 2026 __________ o Includes meeting room(s) use (provides set up for up-to 550 guest)
• CHARGES FOR 2027
Monday - Half Day Rate Charge for 2027 __________ o Includes pre-conference meeting room (provides set-up for up-to 150 guest) o Smaller meeting room (provides set up for up-to 15 guest) o Secured Registration/ supply room included and a smaller storage room.
o Information area included.
Tuesday, Wednesday, Thursday - Daily Rate Charge for 2027 __________
Friday – Half Day Rate Charge for 2027__________ o Includes meeting room(s) use (provides set up for up-to 550 guest)
2) BREAK SERVICE CHARGES
Four (4) Breaks at $_________ per Person/ for up to 200 People per break Four (4) Breaks at $_________ per Person/ for up to 300 People per break Four (4) Breaks at $_________ per Person/ for up to 400 People per break Includes Service Charge (per Break) $__________
Charge per Person Over specified count (if needed) $________ Inclusive
Four (4) Breaks at $_________ per Person/ for up to 200 People per break Four (4) Breaks at $_________ per Person/ for up to 300 People per break Four (4) Breaks at $_________ per Person/ for up to 400 People per break
Four (4) Breaks at $_________ per Person/ for up to 200 People per break Four (4) Breaks at $_________ per Person/ for up to 300 People per break Four (4) Breaks at $_________ per Person/ for up to 400 People per break
3) AUDIO/VISUAL CHARGES (ALL MEETING ROOMS)
Speaker System $_________ Lapel Clip Microphone(s) $_________ High Speed Internet (wired or wireless) $_________ Projectors $_________
Projector Screens $_________
Speaker System $_________ Lapel Clip Microphone(s) $_________ High Speed Internet (wired or wireless) $_________
Speaker System $_________ Lapel Clip Microphone(s) $_________ High Speed Internet (wired or wireless) $_________
4) INTERNET CHARGES (FOR ALL MEETING ROOMS)
CHARGES FOR 2025
Basic wireless internet access (3 to 5 mbps) with bandwidth
Basic Wireless up to 400 concurrent users. $_________
Additional charge above 400 users $_________
Enhanced internet speed up to 20 concurrent users. $_________
Additional Enhanced speed above 20 users $_________
Additional charge above 400 users $_________
Additional charge above 400 users $_________
5) ROOM RATES – INDIVIDUAL EXPENSE (Not to exceed GSA Rate for location)
Single (Plus Tax) $_________ Double (Plus Tax) $_________ Triple (Plus Tax) $_________ Quadruple (Plus Tax) $_________
(This is an Individual Expense. Bid price is to establish room rate.)
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