03 NTB Public Restroom Relocation 070826.pdf

CITY OF BATAVIA

NOTICE TO BIDDERS

ONE BATAVIA CITY CENTRE

PUBLIC RESTROOM RELOCATION PROJECT

Sealed bids for the project entitled, One Batavia City Centre – Public Restroom Relocation Project, will be received by the City Clerk in the City Clerk's Office, Batavia City Hall at One City Centre, Batavia, New York on or before 10:00 am local time on Thursday, the 30th day of July, 2026 at which time they will be opened and read aloud in the Council Chambers, Batavia City Hall at One City Centre, Batavia, New York, 14020.

All Bids shall be made on the forms furnished and shall be enclosed in a sealed envelope marked “CITY OF BATAVIA – ONE BATAVIA CITY CENTRE – PUBLIC RESTROOM RELOCATION PROJECT” with each bid proposal labeled with company name clearly marked on the envelope.

Bidding Documents may be viewed and ordered through the Issuing Office at – www.avalonbuff-planroom.com/ in the “Public Jobs” section. If you do not have internet access or have questions on ordering from the site, please contact Avalon Document Services at 716-995-7777. Drawings and Specifications can be picked up at any of Avalon Document Services various locations:

1. Interested entities may request and receive an Electronic Download of the Bidding Documents.

2. Interested parties may request and receive a CD with electronic copies of the Bidding Documents. If the CD is to be shipped, the Bidder must furnish Avalon with the Bidder’s active UPS or Federal Express account number or pay Avalon for all shipping and handling costs.

3. For a non-refundable fee, printed copies of the Bidding Documents may be obtained from any Avalon

Planroom. If the documents are to be shipped, the Bidder must furnish Avalon with the Bidder’s active UPS or Federal Express account number or pay Avalon for all shipping and handling costs.

The Bidding Documents must be obtained through the Avalon Planroom in order to be considered a “Plan Holder of Record”. Bidding Documents obtained from any other source are for examination only, are not considered complete, and are not valid for bidding purposes. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bid Documents will be offered only through the designated website. Neither the Owner nor Architect/Engineer will be responsible for Bid Documents, including addenda, if any obtained from sources other than the designated website.

Bid Documents may be examined on or after July 8th, 2026 at the office of the Batavia City Clerk (at One Batavia City Hall, One City Centre, Batavia, New York 14020) between the hours of 8:30am and 4:00pm daily except Saturdays, Sundays and Holidays. Bid Documents will not be available from the City of Batavia.

A Pre-Bid meeting for interested Bidders is scheduled for Thursday, the 16th day of July 2026, at 10:00 a.m. in the Council Chambers, Batavia City Hall at One City Centre, Batavia, New York, 14020.

Funding for this project is being provided by the NYS - EMPIRE STATE DEVELOPMENT. The selected Contractor must comply with all provisions in the contract between the NYS ESD and the City. The NYS ESD has established an M/WBE participation goal of 30%, with 15% for Minority Owned Business Enterprises (MBE) and 15% for Women-Owned Business Enterprises (WBE).

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Prospective Bidders are advised that the City of Batavia encourages the participation of veteran owned and service-disabled veteran-owned business enterprises with a goal of 6% in construction, supplier, equipment, and other related products and services

The City of Batavia is exempt from the payment of sales and compensating use taxes of the State of New York and of cities and counties on all materials, equipment, and supplies sold to the City of Batavia pursuant to this Contract. Also exempt from such taxes are purchases by the Contractor and his Subcontractors of materials, equipment, and supplies to be sold to the City of Batavia pursuant to this Contract, including tangible personal property to be incorporated in any structure, building, or other real property form part of the Project. These taxes are not to be included in the Bid.

For all further requirements regarding bid submissions, qualifications, procedures, and contract award, refer to the Instructions to Bidders included within the Bid Documents.

Bids shall be made and received upon the following conditions:

Each bid must be accompanied by the deposit of cash, certified check, cashier’s check, or bid bond in an amount not less than five percent (5%) of the amount of the bid in the form provided, and subject to the conditions provided in the Information for Bidders.

The Successful Bidder will be required to furnish a performance bond and payment bond, each in an amount equal to 100 percent (100%) of the total Contract award amount.

Each Bidder’s attention is called to the General Municipal Law, which requires a Bidder’s Certificate of Non- Collusion and the Iranian Divestment Act Certification Form. Copies of such certifications are part of the Proposal Form, and unless completed with the Bid, will not be accepted.

Upon acceptance of their bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Batavia City Council, or fails to give further security prescribed in this notice, within the time limited therein, then the check deposited as aforesaid and the monies standing to the credit of same, shall be forfeited to the City as liquidated damages, or the payment of the bond enforced for the benefit of the City. The City of Batavia reserves the right to waive informalities in or to reject any and, all bids.

The City reserves the right to waive any informalities in the Bid and to reject any or all Bids.

No Bidder may withdraw his Bid within forty-five (45) calendar days after the actual date of the opening thereof.

BY ORDER OF THE CITY MANAGER OF THE CITY OF BATAVIA, GENESEE COUNTY, NEW YORK.

Date: July 8th, 2026 Mrs. Rachael Tabelski, City Manager

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