03 Exhibit A, Cost Sheet.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- Presort Mail Processing Services
- Solicitation number
- 6100066317
- Issued by
- Pennsylvania
About this file
This is a cost sheet exhibit for an Invitation for Bid (IFB 6100066317) for Presort Mail Processing Services submitted to Commonwealth Executive Agencies in Pennsylvania. The contract encompasses the processing of First-Class Letters, First-Class Post Cards, First-Class Flats, and Standard Presort Mail Services, with each agency managing their own service requests. The cost sheet establishes pricing for five primary line items: First-Class Letters processed at the 5-digit rate for same-day and next-day delivery with transportation, First-Class Flats processed at the 3-digit rate with transportation, and First-Class Post Cards for same-day and next-day delivery with transportation. Estimated annual quantities range from 100 pieces for same-day services to 70 million pieces for next-day letter delivery, reflecting anticipated service volumes across all participating agencies.
Bidders must submit per-piece processing fees (limited to three decimal places) for each line item, with failure to price all items resulting in bid rejection. The cost sheet calculates the final per-piece mail cost by combining the bidder's processing fee with the current USPS postage rate, then determines total annual costs by multiplying the final per-piece cost by estimated quantities. The total estimated annual cost for all mail with postage is $47,262,152.70, with zero processing fees currently entered in the draft sheet. USPS postage rates shown reflect current rates at the time of solicitation issuance and will be verified using the official USPS website. The evaluation of cost submissions will be based on the Total Estimated Annual Cost for All Mail with Postage, and this contract will replace Emergency Purchase Order 4300886870 for presort mail services.
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Text version
Sheet1
APPENDIX A, DRAFT COST SHEET
PRESORT MAIL PROCESSING SERVICES
IFB 6100066317
INSTRUCTIONS:
1. Bidders must enter a Per Piece Processing (Handling) Fee (Column E) to reflect their cost for processing each piece of mail for each item below. Price entries are limited to 3 decimal places (i.e. $0.012) for all line items.
2. Bidders are required to submit a price on all items, failure to enter a Per Piece Processing Fee for any line item and the bid will be deemed non-responsive, and rejected.
3. All Annual Per Piece Quantities (Column C) are sample numbers, actual quantities may be more or less. The line items showing an Estimated Annual Per Piece Quantity of 100 does not represent actual, historic data. There is no historical data for these line items and actual usage is unknown. The estimated quantity of 100 pieces is for the purpose of calculating each line item cost and total proposal cost, and is for evaluation purposes only.
4. The spreadsheet will calculate the Final Per Piece Mail Cost for each item, by adding together the Per Piece Processing Fee (Column E) and the USPS Postage Rate (Column D). The USPS Postage Rate shown in Column D reflects the current USPS Postage Rate at the time this solicitation was issued. USPS Postage Rates will be identified using the USPS Official website as identified in the Statement of Work.
5. The spreadsheet will calculate the Total Annual Per Piece Cost (with postage) (Column G) for each line item by multiplying the Final Per Piece Mail Cost (Column F) by the Estimated Annual Per Piece Quantity (Column C).
6. The spreadsheet will calculate the Total Annual Per Piece Cost (without postage) by multiplying the Per Piece Processing (Handling) Fee (Column E) by the Estimated Annual Per Piece Quantity (Column C).
7. The Cost Submittal will be evaluated based on the Total Estimated Annual Cost for All Mail with Postage.
# TYPE OF MAIL SERVICE Estimated Annual Per Piece Quantity USPS Postage Rate Per Piece Processing (Handling) Fee Final Per Piece Mail Cost Total Annual Per Piece Cost (with Postage) Total Annual Per Piece Cost (without Postage)
| Line Item Prices with Transportation | |||||||
| 1 | Letter, First Class, Same Day, With Transportation, Processed at the 5-digit Rate | 100 | 0.621 | 0.000 | 0.621 | $62.100 | $ - 0 |
| 2 | Letter, First Class, Next Day, With Transportation, Processed at the 5-digit Rate | 70,000,000 | 0.621 | 0.000 | 0.621 | $43,470,000.000 | $ - 0 |
| 3 | Flat, First Class, With Transportation, Processed at the 3-digit Rate | 3,000,000 | 1.264 | 0.000 | 1.264 | $3,792,000.000 | $ - 0 |
| 4 | Post Card, First Class, Same Day, With Transportation, Processed at the 5-digit Rate | 100 | 0.453 | 0.000 | 0.453 | $45.300 | $ - 0 |
| 5 | Post Card, First Class, Next Day, With Transportation, Processed at the 5-digit Rate | 100 | 0.453 | 0.000 | 0.453 | $45.300 | $ - 0 |
| TOTAL ESTIMATED ANNUAL COST FOR ALL MAIL (with Postage and without Postage) | $47,262,152.700 | $0.000 |
Trans 0.0082
| Transpo | Client Fee | RPP | Vol (annual) | Rev (annual) |
| $ - 0 | $ - 0 | $ - 0 | 1200000.00 | $ - 0 |
| Transpo | Client Fee | RPP | Vol (annual) | Rev (annual) |
| $ - 0 | $ - 0 | $ - 0 | 1397000.00 | $ - 0 |
| Transpo | Client Fee | RPP | Vol (annual) | Rev (annual) | PB Cost . | 254 days |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Transpo | Client Fee | RPP | Vol (annual) | Rev (annual) |
| $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Transpo | Client Fee | RPP |
| $ - 0 | $ - 0 | $ - 0 |
| Transpo | Client Fee | RPP |
| $ - 0 | $ - 0 | $ - 0 |
| Transpo | Client Fee | RPP |
| $ - 0 | $ - 0 | $ - 0 |
| Transpo | Client Fee | RPP |
| $ - 0 | $ - 0 | $ - 0 |
File details come from the government source that posted it. Updated .