02 SS Justification Form.pdf
PDF 233 KB Posted
- Attached to
- Kentico Xperience Subscription Licenses Renewal
- Solicitation number
- 18129-26
- Issued by
- Duval County, Florida
About this file
This is a Justification for Single Source (JSS) form submitted by the City of Jacksonville's Information Technologies Department through the Finance & Administration Department, Procurement Division. The document justifies a single-source award to Kentico Software, LLC for the renewal of Kentico Xperience subscription licenses. Kentico Xperience is a Content Management System (CMS) used to serve content on multiple City external websites including Jacksonville.gov, JaxReady.com, JaxSheriff.org, and TaxCollector.Jacksonville.gov. The contract term runs from September 21, 2026, through September 20, 2029, representing a three-year renewal period. The request was submitted on July 16, 2026.
The total not-to-exceed amount for this three-year contract is $238,723.00. The justification for the single-source award is based on the fact that Kentico Xperience is exclusively sold and distributed by Kentico Software, LLC, with no other authorized resellers or distributors. Market research conducted by David Klages, IT Contract Administrator, confirmed this exclusivity through internet searches and a letter from Kentico Software, LLC. The document notes that utilizing alternative solutions would result in added costs and effort to recreate and maintain the City's vital websites. The requesting agency attested that no conflicts of interest exist with the vendor, and supporting documentation includes a supplier quote and a Technology Solutions Department agency memo.
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Other files
| File | Type | Posted |
|---|---|---|
| 18129-26_SUPPLIER.pdf | ||
| 03 COJ_Kentico-Quote.pdf | ||
| 7-1-24 Protest Procedures.pdf |
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Text version
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 09/2023 Page 1
5. Summary of Market Research
[Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.]
[ David Klages, IT Contract Administrator, conducted internet searches for Kentico Xperience from sources other than Kentico Software, LLC with no results. In addition, Kentico Software, LLC provided a letter confirming that no other company can distribute the Kentico Xperience platform. ]
6. Conflict of Interest (Must Check) √ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with Chapter 112, Florida Statutes.
7. Other Documentation (Check and attach all that apply) √ Supplier Quote
√ Single Source Memo signed by Director
JUSTIFICATION FOR SINGLE SOURCE (JSS)
Pursuant to the City of Jacksonville Procurement Code§ 126.206 & § 126.312, when requesting a purchase from a vendor subject to the referenced sections, please complete this form to justify your request and submit to Procurement with applicable attachments.
1. Requesting Agency: Information Technologies
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
The Technology Solutions Department (TSD) requests approval of a Single Source award to Kentico Software, LLC for the annual renewal of Kentico Xperience license subscription. Kentico Xperience is the Content Management System (CMS) used to serve content to the public on many of the City’s external websites, such as Jacksonville.gov, JaxReady.com, JaxSheriff.org, and TaxCollector.Jacksonville.gov. The period of service will be from September 21, 2026, through September 20, 2029. The total not-to-exceed amounf for this request is $238,723.00. The justification for the three-year period of service and a cost breakdown are detailed in the attached TSD memo.
3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended Single Source vendor:
Kentico Xperience is exclusively sold by Kentico Software, LLC.
No other organization is authorized to resell or distribute Kentico Xperience.
Not utilizing Kentico Xpereince will result in added cost and effort to re-create and/or maintain the City’s vital websites.
4. Date of Request 7/16/2026
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 09/2023 Page 2
√ Other [TSD agency memo ]
| 6. Conflict of Interest (Must Check) |
| 7. Other Documentation (Check and attach all that apply) |
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